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#1
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Barcodes
Can barcodes be used in a mail merge?
Thanks Danny |
#2
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Barcodes
For what purpose? I believe that the barcodes that Word generates no longer
qualify for postal discounts in the US. However, the following exchange may be of assistance to you: ----- Original Message ----- From: "Peter Jamieson" Newsgroups: microsoft.public.word.vba.general Sent: Thursday, March 15, 2007 10:16 PM Subject: USPS Barcodes Well-researched yourself! As I now understand it, you can still use the BARCODE field in Word 2007 merges despite what the Word documentation suggests, but you have to enter them manually because the necessary checkboxes have been disabled on the relevant dialog boxes. Since I live in the UK I have no idea whether adding barcodes speeds up the mail in the US. Peter Jamieson "RolandB" wrote in message ... Peter, thanks for your research! I got a little persistent and discovered what you presented here. I first found a document on how to read, or how to generate the barcode and thats when I found as you indicate that the merge generates a ZIP+4 barcode. Thats actually untrue in that a true ZIP+4 has 52 bars. The 'envelope' or single label generation creates the 62 bar version which includes as the last two digits the last two digits of the street address! The merge version generates a 62 bar version BUT generates a '99' for the 'last two digits' of the street address. Which is why they wouldn't be useful for bulk mail. I personally believe you can speed delivery by including the barcode in your mailing. I always use the barcode generation when sending any business correspondence. I'm sorry Word has dropped it from the mail-merge of 2007! I probably don't do that much for it to affect me but others are being deprived of a partial benefit! Roland "Peter Jamieson" wrote: This isn't an "explanation" but rather a set of observations a. BARCODE will generate different barcodes depending on whether you provide it with just the ZIP+4 code, or the street address and ZIP+4 code. (As I understand it, the Way Word generates the bar code when it uses the street address as well does not conform to the current USPS standards and is best avoided if you are doing mass mailings, but you might want to check that). b. when you create a single envelope, Word inserts a Barcode field as follows: { BARCODE ENV_ZIPCODE1\b \u } followed by the address ENV_ZIPCODE1 is a bookmark which "covers" the street address/city, state, ZIP+4 line. In this case you get the barcode that includes the information in the street address c. when you create an envelope merge, I don't know what happens as the checkboxes for inserting a Barcode field are disabled here, but if I copy the envelope design from the single-envelope scenario, and replace the address by the merge field(s) necessary to insert the address, then bookmark those fields with ENV_ZIPCODE1, despite the fact that the bookmark "covers" exactly the same text, I get the "ZIP+4" only version of the barcode. d. If you put the entire address inside the ZIPCODE field, e.g. { BARCODE "10 Street Address City, XX 12345-6789" } or { BARCODE "{ MERGEFIELD mycompleteaddressfield }" } I get the "street address+ZIP+4" version of the barcode. So I guess that the difference has something to do with the way that the BARCODE field gets the text from the bookmark. But beyond that, I think you'd probably have to have the Word source code to see what is happening. I have no idea whether or not this is "by design". Peter Jamieson "RolandB" wrote in message ... I recently had need to send mail to an individual at USPS ZIP+4 address. I addressed a single label using Word and printed it. I later had cause to use the Merge feature to create multiple labels and happened to include in the Excel database the same identical ZIP+4 address! I was very surprised to find that the postal barcode it generated was DIFFERENT (in the last 16 bars short/tall)! I then tried my own barcode (75248-3060) with the same experiment and lo, it too generated two diferent barcodes! Anyone guess why? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Danny" wrote in message ... Can barcodes be used in a mail merge? Thanks Danny |
#3
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Barcodes
hi Danny,
Sure - provided you've got the barcode font installed. Do note, though, that many barcode fonts represent a compressed form of the original data (eg a bit like a zipped file vs an unzipped file) and Word mailmerges don't do that compression. Word no longer does US postnet barcodes - you now need your own data & barcode fonts. -- Cheers macropod [Microsoft MVP - Word] "Danny" wrote in message ... Can barcodes be used in a mail merge? Thanks Danny |
#4
Posted to microsoft.public.word.mailmerge.fields
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Barcodes
On May 21, 11:44*am, "Danny" wrote:
Can barcodes be used in a mail merge? Thanks Danny Danny, Of course, it depends on which type of barcode you are looking to create. There are barcode packages capable of working with MS Mail Merge (barcode fonts or ActiveX Controls). A barcode font may not work without special macros that add start/stop characters and calculate check digits, so be careful there. Take a look at our BarCodeWiz Barcode ActiveX Control video tutorials for an example of how this can be accomplished: http://www.barcodewiz.com/videos/activex Best Regards, Greg http://www.barcodewiz.com |
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