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Indexing a large document
We have a multi-volume reference work that we wish to index. This
multi-volume set will be more than 6,000 pages long. Could one of you help us with the following questions: 1. Does Word 2003 or 2007 have a document length limitation? Our final document will be between 6 and 7,000 pages long. 2. The final product will have a series of merged documents. Can Word perform a post-merge index update? 3. Last and most importantly - should we even use Word's indexing feature on such a large project or instead use a third-party program? |
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Indexing a large document
Hi Aschvetahata
Aschvetahata wrote: We have a multi-volume reference work that we wish to index. This multi-volume set will be more than 6,000 pages long. Could one of you help us with the following questions: 1. Does Word 2003 or 2007 have a document length limitation? Our final document will be between 6 and 7,000 pages long. it has, but in (text) length, not in pages: Operating parameter limitations and specifications in Word http://support.microsoft.com/kb/211489/en-us (see the second Word limit and Note 2!) 2. The final product will have a series of merged documents. Can Word perform a post-merge index update? "Merge" usually rings a bell as in "mailmerge," but I doubt that's the case here. Can you specify exactly - how you are bringing together individual parts? - whether the parts already have indexes? - whether you want to join the individual indexes? If the XE fields are in place, you can simply insert a new INDEX field in the large document and let Word calculate the new index. 3. Last and most importantly - should we even use Word's indexing feature on such a large project or instead use a third-party program? Frankly, I don't know the 3rd party apps for this. The index itself should not be the problem. Marking the words, well, that's a pretty manual process (if you want a good index). Quoting somebody more knowledgeable in the field: How do I generate an index in Word? (by John McGhie) http://word.mvps.org/faqs/formatting/Createindex.htm In a 6000 page document, make sure your handling of long documents is flawless (setup section formatting, and use styles, rigidly); and your hardware is impressive! HTH Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ |
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