[Levi]

I need to add text to page numbers that I don't really want as part of a
heading style. I want a Heading 1 of like 1.0 Intro on page D5-1. I can get
that to work fine with my headings, but when I make the TOC the "D5-" does
not appear in the page number. Is there a way to do this without making
Heading 1 as "D" and Heading "2" as 5? The problem with this is that I don't
have a good place to put the Heading 2 in the document for the page numbering
to pick it up. I don't think it's good practice to just stick it in as white
text, etc....

Thanks!

[Robert M. Franz (RMF)]

Hello Levi

Levi wrote:
I need to add text to page numbers that I don't really want as part of a
heading style. I want a Heading 1 of like 1.0 Intro on page D5-1. I can get
that to work fine with my headings, but when I make the TOC the "D5-" does
not appear in the page number. Is there a way to do this without making
Heading 1 as "D" and Heading "2" as 5? The problem with this is that I don't
have a good place to put the Heading 2 in the document for the page numbering
to pick it up. I don't think it's good practice to just stick it in as white
text, etc....

it probably isn't. But then again, neither is "folio by chapter".

There's isn't really a good reason anymore to do this. If the document
is read online, pagenumbers are next to meaningless (because the reader
will have hyperlinks to quickly reach relevant content).

If you print out the document, then numbering from 1..x is easier for
the reader: in a book of, say, 300 pages, you'll find page 66 pretty
quickly. Page D5-13, on the other hand.

And if you plan, for revisions of the document, to only reprint the
changed pages, there are two strong reasons not to do this:

1. Word does not support you in any way to do this. A change on page x
will usually result in different pagination on page x until x+y.

2. People don't like to, and usually simply don't, replace the old pages
with the new ones. The least dire consequences of this are oldish
manuals. The most sever ones (so far?) seem to be burned down gas plants
(Esso/Longford).

HTH
Robert
--
/"\ ASCII Ribbon Campaign | MSFT |
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[PamC via OfficeKB.com]

Levi,

I think you'll have to make Heading 1 as "D" and Heading 2 as "5" and then
use the hidden font attribute on the headings. You may not like this either.
But at least they won't take up space in the text when the show/hide button
is off.


Robert,

I agree that for many, no most, documents the by chapter folios are trouble
to do and annoying for the reader for the reasons you've given. But some
types of documents are better for them. Some requests for proposal have
section (semantic sections, of course) page limits. Each section may be
reviewed by a different specialist, who will likely appreciate that the check
for compliance is easier with chapter folios. --The consequence of not
complying with the limits can vary from the entire proposal being rejected to
all pages over the limit being rejected (unread). So you can see why it is
so important that the offerors also can see those page numbers/totals quickly.


Another reason for chapter folios in proposals is that certain sections may
be incorporated into the contract as is. It would be more convenient and
less confusing for those who must use them during the course of the contract
to have such a section start with, say, P-1 instead of P-83. Sorry to be
long winded. Doubtless, others have paper-based doc that benefit from
chapter folios too. Though I'm hoping the need for them will decline.

PamC


Robert M. Franz (RMF) wrote:
Hello Levi

I need to add text to page numbers that I don't really want as part of a
heading style. I want a Heading 1 of like 1.0 Intro on page D5-1. I can get
[quoted text clipped - 4 lines]
to pick it up. I don't think it's good practice to just stick it in as white
text, etc....

it probably isn't. But then again, neither is "folio by chapter".

There's isn't really a good reason anymore to do this. If the document
is read online, pagenumbers are next to meaningless (because the reader
will have hyperlinks to quickly reach relevant content).

If you print out the document, then numbering from 1..x is easier for
the reader: in a book of, say, 300 pages, you'll find page 66 pretty
quickly. Page D5-13, on the other hand.

And if you plan, for revisions of the document, to only reprint the
changed pages, there are two strong reasons not to do this:

1. Word does not support you in any way to do this. A change on page x
will usually result in different pagination on page x until x+y.

2. People don't like to, and usually simply don't, replace the old pages
with the new ones. The least dire consequences of this are oldish
manuals. The most sever ones (so far?) seem to be burned down gas plants
(Esso/Longford).

HTH
Robert

--
Message posted via http://www.officekb.com

[Robert M. Franz (RMF)]

Hello Pam

PamC via OfficeKB.com wrote:
[..]
I agree that for many, no most, documents the by chapter folios are trouble
to do and annoying for the reader for the reasons you've given. But some
types of documents are better for them. Some requests for proposal have
section (semantic sections, of course) page limits. Each section may be
reviewed by a different specialist, who will likely appreciate that the check
for compliance is easier with chapter folios.

hmm, why is that easier? I guess he gets sent only his section anyway?


--The consequence of not
complying with the limits can vary from the entire proposal being rejected to
all pages over the limit being rejected (unread). So you can see why it is
so important that the offerors also can see those page numbers/totals quickly.
[..]

We're all in agreement that there surely are document concepts out there
(mostly in the anglo-saxon legal realm, probably) that dictate folio per
chapter. That doesn't mean we have to like them ... :-)


Another reason for chapter folios in proposals is that certain sections may
be incorporated into the contract as is. It would be more convenient and
less confusing for those who must use them during the course of the contract
to have such a section start with, say, P-1 instead of P-83. Sorry to be
long winded. [..]

Trying to follow here, but: either the readers will not know these
sections (then it doesn matter what page they start), or they will know
them (probably by heart) -- and won't be tempted to read these as-is
sections at all.

Again, as a technical writer, often you have to comply with what you're
given. That doesn't make the specification any better ...

Greetinx from good old Europe
Robert
--
/"\ ASCII Ribbon Campaign | MSFT |
\ / | MVP | Scientific Reports
X Against HTML | for | with Word?
/ \ in e-mail & news | Word | http://www.masteringword.eu/