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#1
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How to read Mail Merge Data Source ?
Hi,
We are new to Word 2003. We create mail merge data by using the Mail Merge Wizard. However, when we attempt to save data, the only option is a MS Access Datasource MDB file. Since we would like to keep a record (for management) to show to whom we have sent letter, they complain that they are not able to open the MDB file. We would like to know is there any easy way for us to retrieve data from the MDB file ? For instance, can we easily retrieve the data from the MDB File and create a table (with first row with data field name) in Word or Excel ? Your advice is sought. Peter |
#2
Posted to microsoft.public.word.newusers
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How to read Mail Merge Data Source ?
FWIW, it is still possible to create the data source as a simple table in
Word (or Excel). Word will use these data sources just as in the past, and they can be viewed, edited, and printed easily. But if you just want a record of whom a letter was sent to, you could create a directory merge based on the same recipients (or selection of recipients) used for the letter merge. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Peter" wrote in message ... Hi, We are new to Word 2003. We create mail merge data by using the Mail Merge Wizard. However, when we attempt to save data, the only option is a MS Access Datasource MDB file. Since we would like to keep a record (for management) to show to whom we have sent letter, they complain that they are not able to open the MDB file. We would like to know is there any easy way for us to retrieve data from the MDB file ? For instance, can we easily retrieve the data from the MDB File and create a table (with first row with data field name) in Word or Excel ? Your advice is sought. Peter |
#3
Posted to microsoft.public.word.newusers
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How to read Mail Merge Data Source ?
Hi Peter,
We are new to Word 2003. We create mail merge data by using the Mail Merge Wizard. However, when we attempt to save data, the only option is a MS Access Datasource MDB file. Since we would like to keep a record (for management) to show to whom we have sent letter, they complain that they are not able to open the MDB file. We would like to know is there any easy way for us to retrieve data from the MDB file ? For instance, can we easily retrieve the data from the MDB File and create a table (with first row with data field name) in Word or Excel ? Theoretically, one can open the Access MDB file in Access to view, copy, etc. Practically, once you do so the data management tools in Word will often fail to recognize it as a valid data source. However, both Excel and Word provide tools that allow you to import or link Access data into their documents. For Word, display the Database toolbar, then use the Insert Database button. You'll find it's a lot like creating a mail merge. There are options to filter, sort and format the resulting table. In Excel, you'd need to use the Data menu. For further details, best to ask in an Excel newsgroup. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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