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#1
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Text Wrapping in Floating Figures
I think I have been coming accross a typesetting limitation in word in pretty
much every version including the 2007 Beta having to do with the wrapping of text around a floating figure. If you make a document with several paragraphs taking up, say, 3/4 of the first page, then insert a picture that is just less than 1/4 of a page tall that is positioned to appear, say, at the bottom of a page (or anything else, not inline with the text), anchored with a locked anchor to the last paragraph, it will appear at the bottom of the next page. That's fine. The problem is that if you add a little to the text in some earlier paragraph such that there is no longer room on the page, not only does the figure move to the next page, but so does the whole anchoring paragraph (word REQUIRES that the anchor is on the same page as the figure). This is not ok. Generally, in an academic paper, you want a figure to appear either on the page or as soon as possible AFTER it's first reference in the text. Therefore, you would want to lock the anchor with the referencing paragraph and let word handle the placement on the current page (if there is room) or the next page. This is the way Latex does it and also the way openoffice does, and I really would like word to do it too. In word, the options are either to position the figure manually, which means every time you make some changes you have to change all the positions of all the figures in the document, or leave blank space at the bottom of the page where the referenceing paragraph SHOULD have gone. There is a corollary formatting problem, that is if you do re-anchor and position the figure manually, but want it to appear at the top of the next page, and the previous page breaks in the middle of a paragraph, you cannot have the broken paragraph flow around the figure. You could break the paragraph manually, but if you are doing left and right justification, the last line of the manually broken paragraph does not justify. Short of inserting extra spaces between words on that last line, there is no way I can see to make that happen. I feel that this is a fundamental limitation in word although I'd be happy to be proven wrong. Thanks, Jon |
#2
Posted to microsoft.public.word.pagelayout
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Text Wrapping in Floating Figures
I think you'd have to position your figures after document editing is
complete. Anchor figures to the appropriate paragraphs, and set the desired placement options. Note that if you have to split a justified paragraph, you can insert a line break (press Shift+Enter) at the end of it; that way, the last line of the paragraph will extend to the right margin (assuming that the "Don't expand character spaces on the line ending Shift+Return" option is cleared, in Tools | Options, Compatibility tab). -- Stefan Blom Microsoft Word MVP "jluntz" wrote in message ... I think I have been coming accross a typesetting limitation in word in pretty much every version including the 2007 Beta having to do with the wrapping of text around a floating figure. If you make a document with several paragraphs taking up, say, 3/4 of the first page, then insert a picture that is just less than 1/4 of a page tall that is positioned to appear, say, at the bottom of a page (or anything else, not inline with the text), anchored with a locked anchor to the last paragraph, it will appear at the bottom of the next page. That's fine. The problem is that if you add a little to the text in some earlier paragraph such that there is no longer room on the page, not only does the figure move to the next page, but so does the whole anchoring paragraph (word REQUIRES that the anchor is on the same page as the figure). This is not ok. Generally, in an academic paper, you want a figure to appear either on the page or as soon as possible AFTER it's first reference in the text. Therefore, you would want to lock the anchor with the referencing paragraph and let word handle the placement on the current page (if there is room) or the next page. This is the way Latex does it and also the way openoffice does, and I really would like word to do it too. In word, the options are either to position the figure manually, which means every time you make some changes you have to change all the positions of all the figures in the document, or leave blank space at the bottom of the page where the referenceing paragraph SHOULD have gone. There is a corollary formatting problem, that is if you do re-anchor and position the figure manually, but want it to appear at the top of the next page, and the previous page breaks in the middle of a paragraph, you cannot have the broken paragraph flow around the figure. You could break the paragraph manually, but if you are doing left and right justification, the last line of the manually broken paragraph does not justify. Short of inserting extra spaces between words on that last line, there is no way I can see to make that happen. I feel that this is a fundamental limitation in word although I'd be happy to be proven wrong. Thanks, Jon |
#3
Posted to microsoft.public.word.pagelayout
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Text Wrapping in Floating Figures
Postponing unitl we're done is what we need to do (and have been doing),
although if you're working on a paper that has publication page limits, you basically have to do all the positioning work, see what the length is, edit some things out, do all the positioning work again, etc. It's very tedious. The "Don't expand character spaces on the line ending Shift+Return" tip is very helpful. We rarely wind up shift-returning othe paragraphs (although if we did want to do that in the same document, I think we'd be stuck). Jon "Stefan Blom" wrote: I think you'd have to position your figures after document editing is complete. Anchor figures to the appropriate paragraphs, and set the desired placement options. Note that if you have to split a justified paragraph, you can insert a line break (press Shift+Enter) at the end of it; that way, the last line of the paragraph will extend to the right margin (assuming that the "Don't expand character spaces on the line ending Shift+Return" option is cleared, in Tools | Options, Compatibility tab). -- Stefan Blom Microsoft Word MVP "jluntz" wrote in message ... I think I have been coming accross a typesetting limitation in word in pretty much every version including the 2007 Beta having to do with the wrapping of text around a floating figure. If you make a document with several paragraphs taking up, say, 3/4 of the first page, then insert a picture that is just less than 1/4 of a page tall that is positioned to appear, say, at the bottom of a page (or anything else, not inline with the text), anchored with a locked anchor to the last paragraph, it will appear at the bottom of the next page. That's fine. The problem is that if you add a little to the text in some earlier paragraph such that there is no longer room on the page, not only does the figure move to the next page, but so does the whole anchoring paragraph (word REQUIRES that the anchor is on the same page as the figure). This is not ok. Generally, in an academic paper, you want a figure to appear either on the page or as soon as possible AFTER it's first reference in the text. Therefore, you would want to lock the anchor with the referencing paragraph and let word handle the placement on the current page (if there is room) or the next page. This is the way Latex does it and also the way openoffice does, and I really would like word to do it too. In word, the options are either to position the figure manually, which means every time you make some changes you have to change all the positions of all the figures in the document, or leave blank space at the bottom of the page where the referenceing paragraph SHOULD have gone. There is a corollary formatting problem, that is if you do re-anchor and position the figure manually, but want it to appear at the top of the next page, and the previous page breaks in the middle of a paragraph, you cannot have the broken paragraph flow around the figure. You could break the paragraph manually, but if you are doing left and right justification, the last line of the manually broken paragraph does not justify. Short of inserting extra spaces between words on that last line, there is no way I can see to make that happen. I feel that this is a fundamental limitation in word although I'd be happy to be proven wrong. Thanks, Jon |
#4
Posted to microsoft.public.word.pagelayout
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Text Wrapping in Floating Figures
Not necessarily. You can let Word justify lines ending in a line break and
then thwart it for any given line by ending the line with a tab character before the line break. There are two more tips that complete the illusion of a continuous paragraph wrapped around a full-page graphic: 1. If, after inserting the line break at the end of the last line that fits on the preceding page, your new empty line (containing only a paragraph mark) doesn't fit (as is likely), you can start by formatting it as 1 point. If even that doesn't suffice, format it as Hidden. 2. If your paragraphs begin with a first-line indent, you'll need an unindented style to apply to the first paragraph on the page following the full-page graphic, to make it look like a continuation of the paragraph that ended on the preceding page. My local newspaper hasn't figured this out: they make up pages with Word and consequently don't have any automatic way to "jump" articles to a back page (theoretically, linked text boxes could be used, but I guess they don't want to fool with that hassle). The "jump" always begins with a first-line indent, usually in the middle of a paragraph. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "jluntz" wrote in message ... Postponing unitl we're done is what we need to do (and have been doing), although if you're working on a paper that has publication page limits, you basically have to do all the positioning work, see what the length is, edit some things out, do all the positioning work again, etc. It's very tedious. The "Don't expand character spaces on the line ending Shift+Return" tip is very helpful. We rarely wind up shift-returning othe paragraphs (although if we did want to do that in the same document, I think we'd be stuck). Jon "Stefan Blom" wrote: I think you'd have to position your figures after document editing is complete. Anchor figures to the appropriate paragraphs, and set the desired placement options. Note that if you have to split a justified paragraph, you can insert a line break (press Shift+Enter) at the end of it; that way, the last line of the paragraph will extend to the right margin (assuming that the "Don't expand character spaces on the line ending Shift+Return" option is cleared, in Tools | Options, Compatibility tab). -- Stefan Blom Microsoft Word MVP "jluntz" wrote in message ... I think I have been coming accross a typesetting limitation in word in pretty much every version including the 2007 Beta having to do with the wrapping of text around a floating figure. If you make a document with several paragraphs taking up, say, 3/4 of the first page, then insert a picture that is just less than 1/4 of a page tall that is positioned to appear, say, at the bottom of a page (or anything else, not inline with the text), anchored with a locked anchor to the last paragraph, it will appear at the bottom of the next page. That's fine. The problem is that if you add a little to the text in some earlier paragraph such that there is no longer room on the page, not only does the figure move to the next page, but so does the whole anchoring paragraph (word REQUIRES that the anchor is on the same page as the figure). This is not ok. Generally, in an academic paper, you want a figure to appear either on the page or as soon as possible AFTER it's first reference in the text. Therefore, you would want to lock the anchor with the referencing paragraph and let word handle the placement on the current page (if there is room) or the next page. This is the way Latex does it and also the way openoffice does, and I really would like word to do it too. In word, the options are either to position the figure manually, which means every time you make some changes you have to change all the positions of all the figures in the document, or leave blank space at the bottom of the page where the referenceing paragraph SHOULD have gone. There is a corollary formatting problem, that is if you do re-anchor and position the figure manually, but want it to appear at the top of the next page, and the previous page breaks in the middle of a paragraph, you cannot have the broken paragraph flow around the figure. You could break the paragraph manually, but if you are doing left and right justification, the last line of the manually broken paragraph does not justify. Short of inserting extra spaces between words on that last line, there is no way I can see to make that happen. I feel that this is a fundamental limitation in word although I'd be happy to be proven wrong. Thanks, Jon |
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