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#1
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Styles ACTUALLY used in document
I would like to find out which styles are ACTUALLY used in a document.
When I use the menu option File - Print and then select Styles in the drop-down box Print What, I get a list of all styles that are AVAILABLE in the document. This is not what I want. My goal is to find out if styles are used consistently in the document. Sometimes I come across documents where a large abundance of styles is used. I want to get a list of all styles that are ACTUALLY used. Now, when I find a style that I do not want to be used, I would start searching for the location(s) where the style is used, change the style, and so on. Does anyone know how to do this? Ewout |
#2
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Hi Ewout,
What happens if you click on the 'Styles and Formatting' icon on the formatting toolbar and then change the choice to 'styles in use' rather than 'available styles' in the Word 2003 Task Pane? If you're using the Formatting Consistency settings in Tools=Options Edit you can also right click on text and choose the 'Select Text with Similar Formatting' to highlight blocks of text that exhibit many of the attributes of the selected text. ======= "Ewout" wrote in message oups.com... I would like to find out which styles are ACTUALLY used in a document. When I use the menu option File - Print and then select Styles in the drop-down box Print What, I get a list of all styles that are AVAILABLE in the document. This is not what I want. My goal is to find out if styles are used consistently in the document. Sometimes I come across documents where a large abundance of styles is used. I want to get a list of all styles that are ACTUALLY used. Now, when I find a style that I do not want to be used, I would start searching for the location(s) where the style is used, change the style, and so on. Does anyone know how to do this? Ewout -- Let us know if this helped you, Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* For Everyday MS Office tips to "use right away" - http://microsoft.com/events/series/a...andtricks.mspx |
#3
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Another way to get a style list (though it may include those that have ever
been used in the document) is to open the document using the Recover Text from Any File setting in the File Open dialog. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Bob Buckland ?:-)" 75214.226(At Beautiful Downtown)compuserve.com wrote in message ... Hi Ewout, What happens if you click on the 'Styles and Formatting' icon on the formatting toolbar and then change the choice to 'styles in use' rather than 'available styles' in the Word 2003 Task Pane? If you're using the Formatting Consistency settings in Tools=Options Edit you can also right click on text and choose the 'Select Text with Similar Formatting' to highlight blocks of text that exhibit many of the attributes of the selected text. ======= "Ewout" wrote in message oups.com... I would like to find out which styles are ACTUALLY used in a document. When I use the menu option File - Print and then select Styles in the drop-down box Print What, I get a list of all styles that are AVAILABLE in the document. This is not what I want. My goal is to find out if styles are used consistently in the document. Sometimes I come across documents where a large abundance of styles is used. I want to get a list of all styles that are ACTUALLY used. Now, when I find a style that I do not want to be used, I would start searching for the location(s) where the style is used, change the style, and so on. Does anyone know how to do this? Ewout -- Let us know if this helped you, Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* For Everyday MS Office tips to "use right away" - http://microsoft.com/events/series/a...andtricks.mspx |
#4
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You can also view which style has been applied to which paragraph by setting
the style area width in Normal view: 1. Switch to Normal view if you are in a different view. 2. On the Tools menu, click Options, and then click the View tab. 3. In the Style area width box under Outline and Normal options, enter a measurement for the width of the style area pane, for example, 2 cm. Word displays the style name in the style area pane to the left of your document. "Ewout" wrote: I would like to find out which styles are ACTUALLY used in a document. When I use the menu option File - Print and then select Styles in the drop-down box Print What, I get a list of all styles that are AVAILABLE in the document. This is not what I want. My goal is to find out if styles are used consistently in the document. Sometimes I come across documents where a large abundance of styles is used. I want to get a list of all styles that are ACTUALLY used. Now, when I find a style that I do not want to be used, I would start searching for the location(s) where the style is used, change the style, and so on. Does anyone know how to do this? Ewout |
#5
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Hi Bob,
There should be an easy way to get rid of unused styles though.=20 Documents acquire a lot of trash styles (say by pasting), and a built-in = command that clears out all styles but those actually in use would be = great. If you try to do that yourself, you'll run into all kinds of problems. = In Word2003, many problems are caused by the Char styles.=20 They may not be in use, but if you delete one, all paragraphs in the = paragraph style that's linked to that Char style will revert to Normal = style. So they are really hard to get rid of.=20 "Char Char" styles are even worse: Word will show them, but says the = style doesn't exist if you try to delete it. Greg Maxey and I are just trying to put together a macro to do it = anyway, but it's much longer than 100 lines by now and still doesn't = work as you'd wish. The fact that you can't change built-in styles to custom styles (that = is, rename them) is also very often a nuisance ... another macro project = I'd like to do if I had more time. :-( Klaus "Bob Buckland ?:-)" wrote: Hi Ewout, =20 What happens if you click on the 'Styles and Formatting' icon on the formatting toolbar and then change the choice to 'styles in use' rather than 'available styles' in the Word 2003 Task Pane? =20 If you're using the Formatting Consistency settings in Tools=3DOptions Edit you can also right click on text and choose the 'Select Text with Similar Formatting' to highlight blocks of text that exhibit many of the attributes of the selected text. =20 =3D=3D=3D=3D=3D=3D=3D "Ewout" wrote in message = oups.com... I would like to find out which styles are ACTUALLY used in a document. When I use the menu option File - Print and then select Styles in the drop-down box Print What, I get a list of all styles that are = AVAILABLE in the document. This is not what I want. =20 My goal is to find out if styles are used consistently in the = document. Sometimes I come across documents where a large abundance of styles is used. I want to get a list of all styles that are ACTUALLY used. Now, when I find a style that I do not want to be used, I would start searching for the location(s) where the style is used, change the style, and so on. =20 Does anyone know how to do this? =20 Ewout --=20 Let us know if this helped you, =20 Bob Buckland ?:-) MS Office System Products MVP =20 *Courtesy is not expensive and can pay big dividends* =20 For Everyday MS Office tips to "use right away" - http://microsoft.com/events/series/a...andtricks.mspx =20 =20 =20 |
#6
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Hi Klaus
you can't change built-in styles to custom styles (that is, rename them) You can, however, give them a second name. I often re-name the Salutation style to 'Salutation, "Dear...."' and re-name the Closing style to 'Closing, "Yours sincerely"'. What's nice is that the wdStyleSalutation and wdStyleClosing still refer to the style, even though the name could be 'Salutation, bla bla bla'. Shauna Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Klaus Linke" wrote in message ... Hi Bob, There should be an easy way to get rid of unused styles though. Documents acquire a lot of trash styles (say by pasting), and a built-in command that clears out all styles but those actually in use would be great. If you try to do that yourself, you'll run into all kinds of problems. In Word2003, many problems are caused by the Char styles. They may not be in use, but if you delete one, all paragraphs in the paragraph style that's linked to that Char style will revert to Normal style. So they are really hard to get rid of. "Char Char" styles are even worse: Word will show them, but says the style doesn't exist if you try to delete it. Greg Maxey and I are just trying to put together a macro to do it anyway, but it's much longer than 100 lines by now and still doesn't work as you'd wish. The fact that you can't change built-in styles to custom styles (that is, rename them) is also very often a nuisance ... another macro project I'd like to do if I had more time. :-( Klaus "Bob Buckland ?:-)" wrote: Hi Ewout, What happens if you click on the 'Styles and Formatting' icon on the formatting toolbar and then change the choice to 'styles in use' rather than 'available styles' in the Word 2003 Task Pane? If you're using the Formatting Consistency settings in Tools=Options Edit you can also right click on text and choose the 'Select Text with Similar Formatting' to highlight blocks of text that exhibit many of the attributes of the selected text. ======= "Ewout" wrote in message oups.com... I would like to find out which styles are ACTUALLY used in a document. When I use the menu option File - Print and then select Styles in the drop-down box Print What, I get a list of all styles that are AVAILABLE in the document. This is not what I want. My goal is to find out if styles are used consistently in the document. Sometimes I come across documents where a large abundance of styles is used. I want to get a list of all styles that are ACTUALLY used. Now, when I find a style that I do not want to be used, I would start searching for the location(s) where the style is used, change the style, and so on. Does anyone know how to do this? Ewout -- Let us know if this helped you, Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* For Everyday MS Office tips to "use right away" - http://microsoft.com/events/series/a...andtricks.mspx |
#7
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Bob,
I could not find an icon Styles and Formatting, nor the Formatting Consistency settings in Tools -- Option -- Edit. I am using Microsoft Word 2000 (9.0.2720). (This problem occurs at work, so I cannot just upgrade to another version of Microsoft Office.) Are the options you talked about also available in Word 2000? Ewout Bob Buckland ?:-) (At Beautiful Downtown) schrieb: Hi Ewout, What happens if you click on the 'Styles and Formatting' icon on the formatting toolbar and then change the choice to 'styles in use' rather than 'available styles' in the Word 2003 Task Pane? If you're using the Formatting Consistency settings in Tools=Options Edit you can also right click on text and choose the 'Select Text with Similar Formatting' to highlight blocks of text that exhibit many of the attributes of the selected text. ======= "Ewout" wrote in message oups.com... I would like to find out which styles are ACTUALLY used in a document. When I use the menu option File - Print and then select Styles in the drop-down box Print What, I get a list of all styles that are AVAILABLE in the document. This is not what I want. My goal is to find out if styles are used consistently in the document. Sometimes I come across documents where a large abundance of styles is used. I want to get a list of all styles that are ACTUALLY used. Now, when I find a style that I do not want to be used, I would start searching for the location(s) where the style is used, change the style, and so on. Does anyone know how to do this? Ewout -- Let us know if this helped you, Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* For Everyday MS Office tips to "use right away" - http://microsoft.com/events/series/a...andtricks.mspx |
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