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#1
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Producing directories using mail merge
Can I produce different style directories using mailmerge. I have about 270+
adddresses plus individual interests (upto 20 options for each) Any ideas of how I can create a horizontal listing. any advice welcome. Thanks Vanessa UK |
#2
Posted to microsoft.public.word.mailmerge.fields
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Producing directories using mail merge
You can produce lots of different layouts using Word (generally speaking
it's useful to experiment), but a. which version of Word? b. what is the data source (Outlook contacts? An Excel spreadsheet?...) c. what do you mean by a "horizontal listing" ? It may also be better or easier to produce a directory in another application such as Access, Excel, etc. depending on what you need and what software is available to you. Peter Jamieson "nessy" wrote in message ... Can I produce different style directories using mailmerge. I have about 270+ adddresses plus individual interests (upto 20 options for each) Any ideas of how I can create a horizontal listing. any advice welcome. Thanks Vanessa UK |
#3
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Producing directories using mail merge
Hi Peter, I'm using word 2003. Datasource is an Access database. By
Horizontal listing I'm thinking one listing for each of my members which flows across the top of a portrait page. Follwed by another one underneath. I've tried changing the page set up. Thanks Vanessa "Peter Jamieson" wrote: You can produce lots of different layouts using Word (generally speaking it's useful to experiment), but a. which version of Word? b. what is the data source (Outlook contacts? An Excel spreadsheet?...) c. what do you mean by a "horizontal listing" ? It may also be better or easier to produce a directory in another application such as Access, Excel, etc. depending on what you need and what software is available to you. Peter Jamieson "nessy" wrote in message ... Can I produce different style directories using mailmerge. I have about 270+ adddresses plus individual interests (upto 20 options for each) Any ideas of how I can create a horizontal listing. any advice welcome. Thanks Vanessa UK |
#4
Posted to microsoft.public.word.mailmerge.fields
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Producing directories using mail merge
First, you may find it easier to produce what you want in Access using its
Report generator anyway. I'm not so familiar with that. Horizontal listing I'm thinking one listing for each of my members which flows across the top of a portrait page. Follwed by another one underneath. I'm still not clear what you want - if it's one /row/ per member in a table, it's generally best to set your mail merge main document up as a single-row table with one column for each field. Put one mergefield in each cell. Don't have anything else in the mail merge main document - not even extra paragraph marks. Merge to a new document, then add a row to the table for headings. However, a tabular layout like that may not be so good at dealing with this... plus individual interests (upto 20 options for each) How to do that depends partly on your table structure. if all the optional information is in a single record in Access, I suspect what you need is something along the general lines of Name Other details Interests Name some field name Interest field A Interest field B Interest field C etc. up to the 20th interest field. where the fields and header are aligned using tabs (you probably won't see it like that in this message). Word should remove lines where the interest fields are blank. If on the other hand you have a separate interest table, you may need something else. But let's cross that bridge if we come to it. If that's not the problem, have another go at spelling it out... Peter Jamieson "nessy" wrote in message ... Hi Peter, I'm using word 2003. Datasource is an Access database. By Horizontal listing I'm thinking one listing for each of my members which flows across the top of a portrait page. Follwed by another one underneath. I've tried changing the page set up. Thanks Vanessa "Peter Jamieson" wrote: You can produce lots of different layouts using Word (generally speaking it's useful to experiment), but a. which version of Word? b. what is the data source (Outlook contacts? An Excel spreadsheet?...) c. what do you mean by a "horizontal listing" ? It may also be better or easier to produce a directory in another application such as Access, Excel, etc. depending on what you need and what software is available to you. Peter Jamieson "nessy" wrote in message ... Can I produce different style directories using mailmerge. I have about 270+ adddresses plus individual interests (upto 20 options for each) Any ideas of how I can create a horizontal listing. any advice welcome. Thanks Vanessa UK |
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