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#1
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Excel to Word merge
I have an excel spreadsheet of data that I'm trying to merge into a word
document (a survey). I'd like all responses to Question 1 to be listed under Question 1 in the word document. I have entered the merge field name for Question one, two, etc. but I'm only getting the first survey results in the output doc. How do I get the rest to appear? |
#2
Posted to microsoft.public.word.mailmerge.fields
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Excel to Word merge
Hi Jo8379,
See: http://support.microsoft.com/?kbid=211303 Note that the field code construction in that article results in an extra line being inserted between records when the data source is an Excel workbook. The following (simpler) field coding eliminates the unwanted extra lines from the first example: {QUOTE{IF{MERGESEQ}= 1 {SET Place ""}}"{IF{MERGEFIELD City} {Place} "{IF{MERGESEQ}= 1 "" "ENTER "}{MERGEFIELD City}{SET Place {MERGEFIELD City}}ENTER ENTER "}{MERGEFIELD Employee}TAB{MERGEFIELD Sales}ENTER "}ENTER Modify the MERGEFIELD field names to suit your data. -- Cheers macropod [MVP - Microsoft Word] "Jo8379" wrote in message news I have an excel spreadsheet of data that I'm trying to merge into a word document (a survey). I'd like all responses to Question 1 to be listed under Question 1 in the word document. I have entered the merge field name for Question one, two, etc. but I'm only getting the first survey results in the output doc. How do I get the rest to appear? |
#3
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Excel to Word merge
Thanks. I think it might be simpler than that. It's a survey summary. So I
have a word document survey and I have the questions listed (1-10). After Question 1 in the survey form I'd like all responses to Question 1 to appear in a list. Then it will have question 2. Under that question I want to see all responses to question 2 listed. By the way - I'm using 2003. "macropod" wrote: Hi Jo8379, See: http://support.microsoft.com/?kbid=211303 Note that the field code construction in that article results in an extra line being inserted between records when the data source is an Excel workbook. The following (simpler) field coding eliminates the unwanted extra lines from the first example: {QUOTE{IF{MERGESEQ}= 1 {SET Place ""}}"{IF{MERGEFIELD City} {Place} "{IF{MERGESEQ}= 1 "" "ENTER "}{MERGEFIELD City}{SET Place {MERGEFIELD City}}ENTER ENTER "}{MERGEFIELD Employee}TAB{MERGEFIELD Sales}ENTER "}ENTER Modify the MERGEFIELD field names to suit your data. -- Cheers macropod [MVP - Microsoft Word] "Jo8379" wrote in message news I have an excel spreadsheet of data that I'm trying to merge into a word document (a survey). I'd like all responses to Question 1 to be listed under Question 1 in the word document. I have entered the merge field name for Question one, two, etc. but I'm only getting the first survey results in the output doc. How do I get the rest to appear? |
#4
Posted to microsoft.public.word.mailmerge.fields
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Excel to Word merge
You might think that it could be simpler, but what you are wanting to do is
perform a "multiple items per condition (=key field)" mailmerge which Word does not really have the ability to do: See the "Group Multiple items for a single condition" item on fellow MVP Cindy Meister's website at http://homepage.swissonline.ch/cindy...faq1.htm#DBPic Or take a look at the following Knowledge Base Article http://support.microsoft.com/default...b;en-us;211303 or at http://cornell.veplan.net/article.aspx?&a=3815 Or, if you create a Catalog (on in Word XP and later, it's called Directory) type mailmerge main document with the mergefields in the cells of a one row table in the mailmerge main document with the keyfield in the first cell in the row and then execute that merge to a new document and then run the following macro, it will create separate tables with the records for each key field in them. With a bit of further development, you may be able to get it to do what you want. ' Macro to create multiple items per condition in separate tables from a directory type mailmerge Dim source As Document, target As Document, scat As Range, tcat As Range Dim data As Range, stab As Table, ttab As Table Dim i As Long, j As Long, k As Long, n As Long Set source = ActiveDocument Set target = Documents.Add Set stab = source.Tables(1) k = stab.Columns.Count Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1, numcolumns:=k - 1) Set scat = stab.Cell(1, 1).Range scat.End = scat.End - 1 ttab.Cell(1, 1).Range = scat j = ttab.Rows.Count For i = 1 To stab.Rows.Count Set tcat = ttab.Cell(j, 1).Range tcat.End = tcat.End - 1 Set scat = stab.Cell(i, 1).Range scat.End = scat.End - 1 If scat tcat Then ttab.Rows.Add j = ttab.Rows.Count ttab.Cell(j, 1).Range = scat ttab.Cell(j, 1).Range.Paragraphs(1).PageBreakBefore = True ttab.Rows.Add ttab.Cell(j + 1, 1).Range.Paragraphs(1).PageBreakBefore = False For n = 2 To k Set data = stab.Cell(i, n).Range data.End = data.End - 1 ttab.Cell(ttab.Rows.Count, n - 1).Range = data Next n Else ttab.Rows.Add For n = 2 To k Set data = stab.Cell(i, n).Range data.End = data.End - 1 ttab.Cell(ttab.Rows.Count, n - 1).Range = data Next n End If Next i -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Jo8379" wrote in message ... Thanks. I think it might be simpler than that. It's a survey summary. So I have a word document survey and I have the questions listed (1-10). After Question 1 in the survey form I'd like all responses to Question 1 to appear in a list. Then it will have question 2. Under that question I want to see all responses to question 2 listed. By the way - I'm using 2003. "macropod" wrote: Hi Jo8379, See: http://support.microsoft.com/?kbid=211303 Note that the field code construction in that article results in an extra line being inserted between records when the data source is an Excel workbook. The following (simpler) field coding eliminates the unwanted extra lines from the first example: {QUOTE{IF{MERGESEQ}= 1 {SET Place ""}}"{IF{MERGEFIELD City} {Place} "{IF{MERGESEQ}= 1 "" "ENTER "}{MERGEFIELD City}{SET Place {MERGEFIELD City}}ENTER ENTER "}{MERGEFIELD Employee}TAB{MERGEFIELD Sales}ENTER "}ENTER Modify the MERGEFIELD field names to suit your data. -- Cheers macropod [MVP - Microsoft Word] "Jo8379" wrote in message news I have an excel spreadsheet of data that I'm trying to merge into a word document (a survey). I'd like all responses to Question 1 to be listed under Question 1 in the word document. I have entered the merge field name for Question one, two, etc. but I'm only getting the first survey results in the output doc. How do I get the rest to appear? |
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