[nrodADAA]

I am using OS XP, Office 2007 (Excel spreadsheet/Word doc merge)

I finally got to understand phone mail merge formatting, (thanks much
gmayor!) but my first phone number (home) shows as the incorrect phone
number. I did all the numbers as explained but I know I am missing something
because I keep getting this:

Home: ( ) 96-9954 - the home phone number is970) 242-0288
Work: (970) 285-7728 - which comes out correct

I have checked all fields in my excel spreadsheet and even added (000)
000-0000 in all the blank fields thinking that was my problem.

I have 4 fields to mail merge: home, office, fax and cell; all numbers are
properly formatted except the first one in which I get numbers that don't
even exist in the phone number.

Please help.

With much appreciation,

Nancy

[Peter Jamieson]

Word is performing the calculation 970242-288 = 969954

This is probably because you can enter your phone numbers in Excel in two
different ways:
a. enter the number 9702420288 and format it with Excel's phone number
formatting
b. enter the text (970) 242-0288 (Excel should treat as text and not apply
its format, so you probably will not see any difference)

I think if you can make your data entry and formatting in Excel /completely/
consistent, this problem will go away.

--
Peter Jamieson
http://tips.pjmsn.me.uk

"nrodADAA" wrote in message
...
I am using OS XP, Office 2007 (Excel spreadsheet/Word doc merge)

I finally got to understand phone mail merge formatting, (thanks much
gmayor!) but my first phone number (home) shows as the incorrect phone
number. I did all the numbers as explained but I know I am missing
something
because I keep getting this:

Home: ( ) 96-9954 - the home phone number is970) 242-0288
Work: (970) 285-7728 - which comes out correct

I have checked all fields in my excel spreadsheet and even added (000)
000-0000 in all the blank fields thinking that was my problem.

I have 4 fields to mail merge: home, office, fax and cell; all numbers
are
properly formatted except the first one in which I get numbers that don't
even exist in the phone number.

Please help.

With much appreciation,

Nancy

[nrodADAA]

Thanks Peter, that absolutely fixed it! You guys (and gals) are the BEST!
It was driving me nuts trying to figure it out.

"Peter Jamieson" wrote:

Word is performing the calculation 970242-288 = 969954

This is probably because you can enter your phone numbers in Excel in two
different ways:
a. enter the number 9702420288 and format it with Excel's phone number
formatting
b. enter the text (970) 242-0288 (Excel should treat as text and not apply
its format, so you probably will not see any difference)

I think if you can make your data entry and formatting in Excel /completely/
consistent, this problem will go away.

--
Peter Jamieson
http://tips.pjmsn.me.uk

"nrodADAA" wrote in message
...
I am using OS XP, Office 2007 (Excel spreadsheet/Word doc merge)

I finally got to understand phone mail merge formatting, (thanks much
gmayor!) but my first phone number (home) shows as the incorrect phone
number. I did all the numbers as explained but I know I am missing
something
because I keep getting this:

Home: ( ) 96-9954 - the home phone number is970) 242-0288
Work: (970) 285-7728 - which comes out correct

I have checked all fields in my excel spreadsheet and even added (000)
000-0000 in all the blank fields thinking that was my problem.

I have 4 fields to mail merge: home, office, fax and cell; all numbers
are
properly formatted except the first one in which I get numbers that don't
even exist in the phone number.

Please help.

With much appreciation,

Nancy