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#1
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How to insert multiple rows in tables
Hi all, does anyone know how to insert a few rows at once in a table? The
options I currently have in the table menu "insert" is only one row at a time. Lets say I need to add 20 rows at once, how do I do this? Please help. Thanks |
#2
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How to insert multiple rows in tables
It's unfortunate that Word doesn't have a dialog that allows you to specify
the number of rows to add in the same way that you can specify how many rows you want when you initially create a table, but there are ways to streamline the process. The first thing you need to know is that when you choose Insert Rows, Word will add the number of rows you have selected. So if you select two rows, it will add two rows. You can use this to your advantage even if you start by adding a single row. Select a row, right-click, choose Insert Rows. Then select the new row along with the one you originally selected and press F4 (repeat). This will give you two new rows. Add those to the selection (four rows selected) and press F4 again. Select the eight rows and F4. And so on. If your table is a very simple one (you haven't changed the default width of the columns or done anything fancy with borders), there is an even quicker way. Using Table | Insert | Table or the Insert Table toolbar button, create a new table with the desired number of rows below your existing table, then delete the empty paragraph between them to join the tables. If the additional rows need to go in the middle of the table, you can (with some trial and error) drag or copy/paste them there. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Josh W" Josh wrote in message ... Hi all, does anyone know how to insert a few rows at once in a table? The options I currently have in the table menu "insert" is only one row at a time. Lets say I need to add 20 rows at once, how do I do this? Please help. Thanks |
#3
Posted to microsoft.public.word.tables
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How to insert multiple rows in tables
Hi ?B?Sm9zaCBX?=,
does anyone know how to insert a few rows at once in a table? The options I currently have in the table menu "insert" is only one row at a time. Lets say I need to add 20 rows at once, how do I do this? Word will insert as many rows as you have selected when you use the Insert command. So you can select 20 rows, then use Insert Rows and Word will insert another 20. There's no way to specify n number of rows except when initially creating the table. Although it would certainly be possible to speed things up a bit using a macro. For example: Sub Insert_n_Rows() Dim tbl As Word.Table Dim doc As Word.Document Dim strRows As String Dim nrRows As Long Dim counter As Long On Error GoTo ErrHandler If Selection.Range.Information(wdWithInTable) Then Set tbl = Selection.Tables(1) strRows = InputBox("Enter number of rows to insert") If IsNumeric(strRows) Then nrRows = CLng(strRows) For counter = 1 To nrRows tbl.Rows.Add (Selection.Rows(1)) Next End If Exit Sub ErrHandler: Select Case Err.Number Case Else MsgBox Err.Description & vbCr & Err.Number End Select End Sub Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#4
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How to insert multiple rows in tables
Thanks, Suzanne. Cant believe the speedy reply. Very helpful tips.
"Suzanne S. Barnhill" wrote: It's unfortunate that Word doesn't have a dialog that allows you to specify the number of rows to add in the same way that you can specify how many rows you want when you initially create a table, but there are ways to streamline the process. The first thing you need to know is that when you choose Insert Rows, Word will add the number of rows you have selected. So if you select two rows, it will add two rows. You can use this to your advantage even if you start by adding a single row. Select a row, right-click, choose Insert Rows. Then select the new row along with the one you originally selected and press F4 (repeat). This will give you two new rows. Add those to the selection (four rows selected) and press F4 again. Select the eight rows and F4. And so on. If your table is a very simple one (you haven't changed the default width of the columns or done anything fancy with borders), there is an even quicker way. Using Table | Insert | Table or the Insert Table toolbar button, create a new table with the desired number of rows below your existing table, then delete the empty paragraph between them to join the tables. If the additional rows need to go in the middle of the table, you can (with some trial and error) drag or copy/paste them there. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Josh W" Josh wrote in message ... Hi all, does anyone know how to insert a few rows at once in a table? The options I currently have in the table menu "insert" is only one row at a time. Lets say I need to add 20 rows at once, how do I do this? Please help. Thanks |
#5
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How to insert multiple rows in tables
Thanks Cindy.
"Cindy M -WordMVP-" wrote: Hi ?B?Sm9zaCBX?=, does anyone know how to insert a few rows at once in a table? The options I currently have in the table menu "insert" is only one row at a time. Lets say I need to add 20 rows at once, how do I do this? Word will insert as many rows as you have selected when you use the Insert command. So you can select 20 rows, then use Insert Rows and Word will insert another 20. There's no way to specify n number of rows except when initially creating the table. Although it would certainly be possible to speed things up a bit using a macro. For example: Sub Insert_n_Rows() Dim tbl As Word.Table Dim doc As Word.Document Dim strRows As String Dim nrRows As Long Dim counter As Long On Error GoTo ErrHandler If Selection.Range.Information(wdWithInTable) Then Set tbl = Selection.Tables(1) strRows = InputBox("Enter number of rows to insert") If IsNumeric(strRows) Then nrRows = CLng(strRows) For counter = 1 To nrRows tbl.Rows.Add (Selection.Rows(1)) Next End If Exit Sub ErrHandler: Select Case Err.Number Case Else MsgBox Err.Description & vbCr & Err.Number End Select End Sub Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#6
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How to insert multiple rows in tables
Go to the first paragraph mark outside the bottom of the table - and press
keys CTRL SHIFT I. It should bring up an INSERT NUMBER OF ROWS box: Type in 20 or 40 or whatever. The keystrokes are Word Defaults and it only works at this point at first empty paragraph mark after the last row in table. Regards Janine www.docsonline.net.au "Josh W" Josh wrote in message ... Hi all, does anyone know how to insert a few rows at once in a table? The options I currently have in the table menu "insert" is only one row at a time. Lets say I need to add 20 rows at once, how do I do this? Please help. Thanks |
#7
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How to insert multiple rows in tables
Hi Fred, thanks for your reply. unfortunately it does not work. CTRL SHIFT
I gets the underline. "Fred" wrote: Go to the first paragraph mark outside the bottom of the table - and press keys CTRL SHIFT I. It should bring up an INSERT NUMBER OF ROWS box: Type in 20 or 40 or whatever. The keystrokes are Word Defaults and it only works at this point at first empty paragraph mark after the last row in table. Regards Janine www.docsonline.net.au "Josh W" Josh wrote in message ... Hi all, does anyone know how to insert a few rows at once in a table? The options I currently have in the table menu "insert" is only one row at a time. Lets say I need to add 20 rows at once, how do I do this? Please help. Thanks |
#8
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How to insert multiple rows in tables
CTRL SHIFT I as in I for Indigo. CTRL SHIFT U would give you underlining?
CTRL SHIFT I is a Word 2003 default instruction, I remap keys and I have it available. "Josh W" wrote in message ... Hi Fred, thanks for your reply. unfortunately it does not work. CTRL SHIFT I gets the underline. "Fred" wrote: Go to the first paragraph mark outside the bottom of the table - and press keys CTRL SHIFT I. It should bring up an INSERT NUMBER OF ROWS box: Type in 20 or 40 or whatever. The keystrokes are Word Defaults and it only works at this point at first empty paragraph mark after the last row in table. Regards Janine www.docsonline.net.au "Josh W" Josh wrote in message ... Hi all, does anyone know how to insert a few rows at once in a table? The options I currently have in the table menu "insert" is only one row at a time. Lets say I need to add 20 rows at once, how do I do this? Please help. Thanks |
#9
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How to insert multiple rows in tables
CTRL SHIFT I as in I for indigo invokes Italics in Word - how have you
remapped your keys? "Fred" wrote: CTRL SHIFT I as in I for Indigo. CTRL SHIFT U would give you underlining? CTRL SHIFT I is a Word 2003 default instruction, I remap keys and I have it available. "Josh W" wrote in message ... Hi Fred, thanks for your reply. unfortunately it does not work. CTRL SHIFT I gets the underline. "Fred" wrote: Go to the first paragraph mark outside the bottom of the table - and press keys CTRL SHIFT I. It should bring up an INSERT NUMBER OF ROWS box: Type in 20 or 40 or whatever. The keystrokes are Word Defaults and it only works at this point at first empty paragraph mark after the last row in table. Regards Janine www.docsonline.net.au "Josh W" Josh wrote in message ... Hi all, does anyone know how to insert a few rows at once in a table? The options I currently have in the table menu "insert" is only one row at a time. Lets say I need to add 20 rows at once, how do I do this? Please help. Thanks |
#10
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How to insert multiple rows in tables
Hi ?B?UlBK?=,
CTRL SHIFT I as in I for indigo invokes Italics in Word Not in the English version, although it does in the German one... Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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