[Beth]

Hi there,

I'm trying to do "X of y" page numbering for my Appendices in the header but
am having a heck of a time getting the "y" part of it to work properly. It
should go:

A-1 of A-3
A-2 of A-3
A-3 of A-3
Then the same format for Appendix B and so on........

I have the following selected:
-Include Chapter Number
-Chapter Starts with Style (Heading 5)

Using MS Word XP 2002 - SP3

Any help would be greatly appreciated.
Thanks so much Beth

[Shauna Kelly]

Hi Beth

There are three ways to produce the "y" part of the "Page x of y" numbering:
the { NUMPAGES } field, the { SECTIONPAGES } field, and a reference to a
bookmark.

The Numpages field produces the number of pages in the whole document.
That's what's generally used for "Page x of y" numbering. That's not going
to work for you, because you only want the number of pages in a particular
part of the document.

The SectionPages field will work if, and only if, you have exactly one
section per appendix. If you have two sections (eg if you have a landscape
page in the middle of an appendix, or an appendix contains some columns),
then it won't work.

The only other way round this would be to create a bookmark at the end of
every appendix. Call them, say "EndAppendixA", "EndAppendixB" etc. Then,
create a separate header for each section (that is, turn off 'same as
previous'). In each header, create a cross-reference to the relevant
bookmark (ie in the Appendix A header, create a cross reference to bookmark
"EndAppendixA". That will give you the page number. If you're using built-in
heading styles to number your chapters and appendixes then you can get the
"A" from a StyleRef field. If you do this you will need to (a) make sure you
never accidentally delete the bookmark and (b) keep a note somewhere so that
when you come back to this document in 6 months' time, you can remember how
you created it!


My serious advice is to give up on this idea.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"Beth" wrote in message
...
Hi there,

I'm trying to do "X of y" page numbering for my Appendices in the header
but
am having a heck of a time getting the "y" part of it to work properly.
It
should go:

A-1 of A-3
A-2 of A-3
A-3 of A-3
Then the same format for Appendix B and so on........

I have the following selected:
-Include Chapter Number
-Chapter Starts with Style (Heading 5)

Using MS Word XP 2002 - SP3

Any help would be greatly appreciated.
Thanks so much Beth

[Beth]

Wow - that was 'way' more than I had ever imagined I'd have explained to me.
I think I'll give your last suggestion an honest effort and if I fail at
that...well I'll try and talk the client out of this option. : )

Thank you so much for your level of detail in your answer - I appreciate it
so much.

Beth

"Shauna Kelly" wrote:

Hi Beth

There are three ways to produce the "y" part of the "Page x of y" numbering:
the { NUMPAGES } field, the { SECTIONPAGES } field, and a reference to a
bookmark.

The Numpages field produces the number of pages in the whole document.
That's what's generally used for "Page x of y" numbering. That's not going
to work for you, because you only want the number of pages in a particular
part of the document.

The SectionPages field will work if, and only if, you have exactly one
section per appendix. If you have two sections (eg if you have a landscape
page in the middle of an appendix, or an appendix contains some columns),
then it won't work.

The only other way round this would be to create a bookmark at the end of
every appendix. Call them, say "EndAppendixA", "EndAppendixB" etc. Then,
create a separate header for each section (that is, turn off 'same as
previous'). In each header, create a cross-reference to the relevant
bookmark (ie in the Appendix A header, create a cross reference to bookmark
"EndAppendixA". That will give you the page number. If you're using built-in
heading styles to number your chapters and appendixes then you can get the
"A" from a StyleRef field. If you do this you will need to (a) make sure you
never accidentally delete the bookmark and (b) keep a note somewhere so that
when you come back to this document in 6 months' time, you can remember how
you created it!


My serious advice is to give up on this idea.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"Beth" wrote in message
...
Hi there,

I'm trying to do "X of y" page numbering for my Appendices in the header
but
am having a heck of a time getting the "y" part of it to work properly.
It
should go:

A-1 of A-3
A-2 of A-3
A-3 of A-3
Then the same format for Appendix B and so on........

I have the following selected:
-Include Chapter Number
-Chapter Starts with Style (Heading 5)

Using MS Word XP 2002 - SP3

Any help would be greatly appreciated.
Thanks so much Beth

[Shauna Kelly]

You're welcome.

Shauna

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"Beth" wrote in message
...
Wow - that was 'way' more than I had ever imagined I'd have explained to
me.
I think I'll give your last suggestion an honest effort and if I fail at
that...well I'll try and talk the client out of this option. : )

Thank you so much for your level of detail in your answer - I appreciate
it
so much.

Beth

"Shauna Kelly" wrote:

Hi Beth

There are three ways to produce the "y" part of the "Page x of y"
numbering:
the { NUMPAGES } field, the { SECTIONPAGES } field, and a reference to a
bookmark.

The Numpages field produces the number of pages in the whole document.
That's what's generally used for "Page x of y" numbering. That's not
going
to work for you, because you only want the number of pages in a
particular
part of the document.

The SectionPages field will work if, and only if, you have exactly one
section per appendix. If you have two sections (eg if you have a
landscape
page in the middle of an appendix, or an appendix contains some columns),
then it won't work.

The only other way round this would be to create a bookmark at the end of
every appendix. Call them, say "EndAppendixA", "EndAppendixB" etc. Then,
create a separate header for each section (that is, turn off 'same as
previous'). In each header, create a cross-reference to the relevant
bookmark (ie in the Appendix A header, create a cross reference to
bookmark
"EndAppendixA". That will give you the page number. If you're using
built-in
heading styles to number your chapters and appendixes then you can get
the
"A" from a StyleRef field. If you do this you will need to (a) make sure
you
never accidentally delete the bookmark and (b) keep a note somewhere so
that
when you come back to this document in 6 months' time, you can remember
how
you created it!


My serious advice is to give up on this idea.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"Beth" wrote in message
...
Hi there,

I'm trying to do "X of y" page numbering for my Appendices in the
header
but
am having a heck of a time getting the "y" part of it to work properly.
It
should go:

A-1 of A-3
A-2 of A-3
A-3 of A-3
Then the same format for Appendix B and so on........

I have the following selected:
-Include Chapter Number
-Chapter Starts with Style (Heading 5)

Using MS Word XP 2002 - SP3

Any help would be greatly appreciated.
Thanks so much Beth