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Track changes Nightmare
We are having some problems in my workplace using office 2003. people are
sending documents to people and they can see all the changes that they make. This is not good, we have millions on office documents and although we can turn off track changes in that the user here does not see them, if the person they send them too has track changes on, then they CAN see the changes. Hopefully someone can help, we simply (without having to accept or reject changes to all these documents) want to send out documents and NOT have people see the changes made. how can we do this? regards Steve |
#3
Posted to microsoft.public.word.docmanagement
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Track changes Nightmare
Thanks for the reply, all i can say is that track changes is in some ways a
good feature, but is badly implemented in that case "Jay Freedman" wrote: On Thu, 29 Dec 2005 04:23:02 -0800, amante donne amante wrote: We are having some problems in my workplace using office 2003. people are sending documents to people and they can see all the changes that they make. This is not good, we have millions on office documents and although we can turn off track changes in that the user here does not see them, if the person they send them too has track changes on, then they CAN see the changes. Hopefully someone can help, we simply (without having to accept or reject changes to all these documents) want to send out documents and NOT have people see the changes made. how can we do this? regards Steve If you don't accept or reject all the changes, then the recipient of the file *will* be able to see them. There is no getting around this, period. If you want to send a document out while keeping the tracked changes, you have to make a copy of the document, accept/reject all changes in one copy which you send, and keep the other one intact. Train your coworkers that they are never to send marked-up documents out of house. To protect yourself from accidentally sending a marked-up document, go to Tools Options Security and check the boxes for "Warn before printing, saving or sending a file that contains tracked changes or comments". It's also a good idea to check "Make hidden markup visible when opening or saving" -- this can be annoying, but it's extra insurance. Here are a couple of useful articles: Protecting Personal Data in Your Word 2003 Documents http://www.msdn.microsoft.com/librar...ctWord2003.asp Remove Hidden Data add-in for Office 2003 and Office XP http://support.microsoft.com/?kbid=834427 -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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