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Using hyperlinks to connect document parts
I need both instructional help and wisdom. I have a large reference document
(13MB) which has 5 appendices, some large also. Since the current setup is so time consuming to edit and browse, Ive decided to bread it up into smaller more manageable documents. I dont know if my approach is viable or not. Nor do I know how to accomplish his task. If I breakup the main document into chapters and include a TOC in one folder and place each appendix in separate subfolders with their own TOCs, then I have a working structure. The setup would look something like: Main folder MF TOCM File MD1 File MD2 €¦ File MD100 Subfolder A TOCA File A1 File A2 €¦ File A100 Subfolder B TOCB File B1 File B2 €¦ File B100 The document(s) would remain in Word with hyperlinks to interconnect the parts. The main document would be hyperlinked to its TOC and each reference to an appendix would be hyperlinked to its destination. Just remembered the need to get back to the original location after the reference. Go to work on that. I see several short comings from this structure. One is the lack of ability to do searches. Another is the possibility that the structure might be too rigid to move. Will hyperlinks work? Can they cross folder boundaries? These reference works will continue to grow over time. Any structure must allow for continual growth. The only other workable structure I can imagine in HTML. I need both instructional help and wisdom. I have a large reference document (13MB) which has 5 appendices, some large also. Since the current setup is so time consuming to edit and browse, Ive decided to bread it up into smaller more manageable documents. I dont know if my approach is viable or not. Nor do I know how to accomplish his task. If I breakup the main document into chapters and include a TOC in one folder and place each appendix in separate subfolders with their own TOCs, then I have a working structure. The setup would look something like: Main folder MF TOCM File MD1 File MD2 €¦ File MD100 Subfolder A TOCA File A1 File A2 €¦ File A100 Subfolder B TOCB File B1 File B2 €¦ File B100 The document(s) would remain in Word with hyperlinks to interconnect the parts. The main document would be hyperlinked to its TOC and each reference to an appendix would be hyperlinked to its destination. Just remembered the need to get back to the original location after the reference. Go to work on that. I see several short comings from this structure. One is the lack of ability to do searches. Another is the possibility that the structure might be too rigid to move. Will hyperlinks work? Can they cross folder boundaries? These reference works will continue to grow over time. Any structure must allow for continual growth. The only other workable structure I can imagine in HTML. |
#2
Posted to microsoft.public.word.pagelayout
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Using hyperlinks to connect document parts
Hi jay,
You can use Word's INCLUDETEXT field to combine your sub-documents into a 'main' document if you like, so that you can work on just the document containing a given chapter, yet have the whole lot available for reading, etc. You can also use RD fields, combined with a TOC field, in a 'Table of Contents' document to build a consolidated 'Table of Contents' that you can use to conect to any of the child documents. See Word's Help file for more details. -- Cheers macropod [Microsoft MVP - Word] "jay" wrote in message news I need both instructional help and wisdom. I have a large reference document (13MB) which has 5 appendices, some large also. Since the current setup is so time consuming to edit and browse, Ive decided to bread it up into smaller more manageable documents. I dont know if my approach is viable or not. Nor do I know how to accomplish his task. If I breakup the main document into chapters and include a TOC in one folder and place each appendix in separate subfolders with their own TOCs, then I have a working structure. The setup would look something like: Main folder MF TOCM File MD1 File MD2 €¦ File MD100 Subfolder A TOCA File A1 File A2 €¦ File A100 Subfolder B TOCB File B1 File B2 €¦ File B100 The document(s) would remain in Word with hyperlinks to interconnect the parts. The main document would be hyperlinked to its TOC and each reference to an appendix would be hyperlinked to its destination. Just remembered the need to get back to the original location after the reference. Go to work on that. I see several short comings from this structure. One is the lack of ability to do searches. Another is the possibility that the structure might be too rigid to move. Will hyperlinks work? Can they cross folder boundaries? These reference works will continue to grow over time. Any structure must allow for continual growth. The only other workable structure I can imagine in HTML. I need both instructional help and wisdom. I have a large reference document (13MB) which has 5 appendices, some large also. Since the current setup is so time consuming to edit and browse, Ive decided to bread it up into smaller more manageable documents. I dont know if my approach is viable or not. Nor do I know how to accomplish his task. If I breakup the main document into chapters and include a TOC in one folder and place each appendix in separate subfolders with their own TOCs, then I have a working structure. The setup would look something like: Main folder MF TOCM File MD1 File MD2 €¦ File MD100 Subfolder A TOCA File A1 File A2 €¦ File A100 Subfolder B TOCB File B1 File B2 €¦ File B100 The document(s) would remain in Word with hyperlinks to interconnect the parts. The main document would be hyperlinked to its TOC and each reference to an appendix would be hyperlinked to its destination. Just remembered the need to get back to the original location after the reference. Go to work on that. I see several short comings from this structure. One is the lack of ability to do searches. Another is the possibility that the structure might be too rigid to move. Will hyperlinks work? Can they cross folder boundaries? These reference works will continue to grow over time. Any structure must allow for continual growth. The only other workable structure I can imagine in HTML. |
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