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#1
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Export AutoComplete entries
Hello. Recently at work where 4 of us share the same computer, we were given
4 different Desktops to sign into instead of the one we were all using for enhanced security. However, I have our police department's frequently used phrases and words in Word 2003 on the original Desktop, which we can still access. However, when I log onto my Desktop and start Word, my AutoComplete dictionary is nowhere to be found, therefore I find myself working mostly from the old 4 user Desktop. I've searched high and low looking for a way to import those saved entries into Word on my Desktop, but I can't find it anywhere. I've Googled until I'm blue in the face, with negative results. The suggestions within Word Help haven't helped either. Can someone please help me? Thank you all for your valuable time, expertise and help, Leonard |
#2
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Export AutoComplete entries
Not exactly clear whether your frequently used phrases and words are
AutoCorrect entries or AutoText entries, but see http://www.word.mvps.org/FAQs/Custom...utocorrect.htm and http://word.mvps.org/FAQs/General/FilesToBackup.htm . leonardface9 wrote: Hello. Recently at work where 4 of us share the same computer, we were given 4 different Desktops to sign into instead of the one we were all using for enhanced security. However, I have our police department's frequently used phrases and words in Word 2003 on the original Desktop, which we can still access. However, when I log onto my Desktop and start Word, my AutoComplete dictionary is nowhere to be found, therefore I find myself working mostly from the old 4 user Desktop. I've searched high and low looking for a way to import those saved entries into Word on my Desktop, but I can't find it anywhere. I've Googled until I'm blue in the face, with negative results. The suggestions within Word Help haven't helped either. Can someone please help me? Thank you all for your valuable time, expertise and help, Leonard |
#3
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Export AutoComplete entries
Thank you garfield-n-odie for the very fast reply,
I believe AutoText is what I meant to say, and I'll check today when I get to work to make sure. I'll also report back with the version of Windows we are using at work (I believe its 2003 as I said, but I'm not 100% sure), and what version of Windows we use as well. Strange how such things are overlooked even though I use them everyday. On a different note, I do love my new home HP Vista Home Premium machine with Office 2007, including Word 2007. Stunning is the only word I can think of! Thank you again, and I have saved both pages and put them on my flash stick drive to take to work with me tomorrow. The only thing with one of them is, we can not install/download anything at all onto the computer, as it is grounds for dismissal. Thank you again, Leonard "garfield-n-odie [MVP]" wrote: Not exactly clear whether your frequently used phrases and words are AutoCorrect entries or AutoText entries, but see http://www.word.mvps.org/FAQs/Custom...utocorrect.htm and http://word.mvps.org/FAQs/General/FilesToBackup.htm . leonardface9 wrote: Hello. Recently at work where 4 of us share the same computer, we were given 4 different Desktops to sign into instead of the one we were all using for enhanced security. However, I have our police department's frequently used phrases and words in Word 2003 on the original Desktop, which we can still access. However, when I log onto my Desktop and start Word, my AutoComplete dictionary is nowhere to be found, therefore I find myself working mostly from the old 4 user Desktop. I've searched high and low looking for a way to import those saved entries into Word on my Desktop, but I can't find it anywhere. I've Googled until I'm blue in the face, with negative results. The suggestions within Word Help haven't helped either. Can someone please help me? Thank you all for your valuable time, expertise and help, Leonard |
#4
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Export AutoComplete entries
Can you email files to yourself? That would be another way to import your
AutoText entries from the old machine. Or explain the situation to your corporate IT department and ask them to copy the AT entries (you can put them on your flash stick and use the Organizer to copy just the AutoText entries from it to Word 2007). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "leonardface9" wrote in message ... Thank you garfield-n-odie for the very fast reply, I believe AutoText is what I meant to say, and I'll check today when I get to work to make sure. I'll also report back with the version of Windows we are using at work (I believe its 2003 as I said, but I'm not 100% sure), and what version of Windows we use as well. Strange how such things are overlooked even though I use them everyday. On a different note, I do love my new home HP Vista Home Premium machine with Office 2007, including Word 2007. Stunning is the only word I can think of! Thank you again, and I have saved both pages and put them on my flash stick drive to take to work with me tomorrow. The only thing with one of them is, we can not install/download anything at all onto the computer, as it is grounds for dismissal. Thank you again, Leonard "garfield-n-odie [MVP]" wrote: Not exactly clear whether your frequently used phrases and words are AutoCorrect entries or AutoText entries, but see http://www.word.mvps.org/FAQs/Custom...utocorrect.htm and http://word.mvps.org/FAQs/General/FilesToBackup.htm . leonardface9 wrote: Hello. Recently at work where 4 of us share the same computer, we were given 4 different Desktops to sign into instead of the one we were all using for enhanced security. However, I have our police department's frequently used phrases and words in Word 2003 on the original Desktop, which we can still access. However, when I log onto my Desktop and start Word, my AutoComplete dictionary is nowhere to be found, therefore I find myself working mostly from the old 4 user Desktop. I've searched high and low looking for a way to import those saved entries into Word on my Desktop, but I can't find it anywhere. I've Googled until I'm blue in the face, with negative results. The suggestions within Word Help haven't helped either. Can someone please help me? Thank you all for your valuable time, expertise and help, Leonard |
#5
Posted to microsoft.public.word.docmanagement
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Export AutoComplete entries
Can't you simply log on to the 4 users desktop, open a blank page, go to
macros then organizer & copy your autotext from the normal template into the blank document, save that document, then open it back up on your individual desktop then transfer to your own template? "leonardface9" wrote: Hello. Recently at work where 4 of us share the same computer, we were given 4 different Desktops to sign into instead of the one we were all using for enhanced security. However, I have our police department's frequently used phrases and words in Word 2003 on the original Desktop, which we can still access. However, when I log onto my Desktop and start Word, my AutoComplete dictionary is nowhere to be found, therefore I find myself working mostly from the old 4 user Desktop. I've searched high and low looking for a way to import those saved entries into Word on my Desktop, but I can't find it anywhere. I've Googled until I'm blue in the face, with negative results. The suggestions within Word Help haven't helped either. Can someone please help me? Thank you all for your valuable time, expertise and help, Leonard |
#6
Posted to microsoft.public.word.docmanagement
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Export AutoComplete entries
Thank you Suzanne and PJY.
Yes Suzanne, I can E-mail my Desktop as we all now have our own E-mail accounts, and that's how I got all of the other Templates we use. But how would I go about doing that with the AutoText custom dictionary please? PJY, I thought I was pretty good with Word, but you have me by leaps and bounds...which is a good thing because I love to learn. I don't know a thing about macros, other than I've heard the word and I know they are very useful from what I've read in PC Mag and Online, so I don't have the first clue as how to do as you suggest. Would Word Help guide me through it? Thank you both for your valuable time and expertise, Leonard "PJY" wrote: Can't you simply log on to the 4 users desktop, open a blank page, go to macros then organizer & copy your autotext from the normal template into the blank document, save that document, then open it back up on your individual desktop then transfer to your own template? "leonardface9" wrote: Hello. Recently at work where 4 of us share the same computer, we were given 4 different Desktops to sign into instead of the one we were all using for enhanced security. However, I have our police department's frequently used phrases and words in Word 2003 on the original Desktop, which we can still access. However, when I log onto my Desktop and start Word, my AutoComplete dictionary is nowhere to be found, therefore I find myself working mostly from the old 4 user Desktop. I've searched high and low looking for a way to import those saved entries into Word on my Desktop, but I can't find it anywhere. I've Googled until I'm blue in the face, with negative results. The suggestions within Word Help haven't helped either. Can someone please help me? Thank you all for your valuable time, expertise and help, Leonard |
#7
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Export AutoComplete entries
Your AutoText entries are saved in Normal.dot (unless you specifically chose
to save them elsewhere). Just email yourself a copy of the old Normal.dot (be sure to rename it before copying it to the new HD), and then use the Organizer to copy the AT entries to the new Normat.dotm (or whatever it's called). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "leonardface9" wrote in message ... Thank you Suzanne and PJY. Yes Suzanne, I can E-mail my Desktop as we all now have our own E-mail accounts, and that's how I got all of the other Templates we use. But how would I go about doing that with the AutoText custom dictionary please? PJY, I thought I was pretty good with Word, but you have me by leaps and bounds...which is a good thing because I love to learn. I don't know a thing about macros, other than I've heard the word and I know they are very useful from what I've read in PC Mag and Online, so I don't have the first clue as how to do as you suggest. Would Word Help guide me through it? Thank you both for your valuable time and expertise, Leonard "PJY" wrote: Can't you simply log on to the 4 users desktop, open a blank page, go to macros then organizer & copy your autotext from the normal template into the blank document, save that document, then open it back up on your individual desktop then transfer to your own template? "leonardface9" wrote: Hello. Recently at work where 4 of us share the same computer, we were given 4 different Desktops to sign into instead of the one we were all using for enhanced security. However, I have our police department's frequently used phrases and words in Word 2003 on the original Desktop, which we can still access. However, when I log onto my Desktop and start Word, my AutoComplete dictionary is nowhere to be found, therefore I find myself working mostly from the old 4 user Desktop. I've searched high and low looking for a way to import those saved entries into Word on my Desktop, but I can't find it anywhere. I've Googled until I'm blue in the face, with negative results. The suggestions within Word Help haven't helped either. Can someone please help me? Thank you all for your valuable time, expertise and help, Leonard |
#8
Posted to microsoft.public.word.docmanagement
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Export AutoComplete entries
It is really very easy and you don't even have to make a macro. 1st - log on
your 4 user way. 2nd - open and save a blank page somewhere that you can get to it when you are the only user. 3rd (with your blank doc open) go to Tools, Macro, Macros, Organizer, then select the Autotext tab. On the left side will be the info from your open document and may or may not have any autotext entries, on your right side you will have your normal template info which should have all your autotext entries in it. Now you just highlight them all and select copy. Now when you log on as the only user, just pull that document up repeat the 3rd step but copy in reverse (copy left to right instead of right to left) and all your entries will be there for you to use just as you as used to having them when you log on the 4 user way. I like learning new things, too, so it's nice to help someone else learn! "leonardface9" wrote: Thank you Suzanne and PJY. Yes Suzanne, I can E-mail my Desktop as we all now have our own E-mail accounts, and that's how I got all of the other Templates we use. But how would I go about doing that with the AutoText custom dictionary please? PJY, I thought I was pretty good with Word, but you have me by leaps and bounds...which is a good thing because I love to learn. I don't know a thing about macros, other than I've heard the word and I know they are very useful from what I've read in PC Mag and Online, so I don't have the first clue as how to do as you suggest. Would Word Help guide me through it? Thank you both for your valuable time and expertise, Leonard "PJY" wrote: Can't you simply log on to the 4 users desktop, open a blank page, go to macros then organizer & copy your autotext from the normal template into the blank document, save that document, then open it back up on your individual desktop then transfer to your own template? "leonardface9" wrote: Hello. Recently at work where 4 of us share the same computer, we were given 4 different Desktops to sign into instead of the one we were all using for enhanced security. However, I have our police department's frequently used phrases and words in Word 2003 on the original Desktop, which we can still access. However, when I log onto my Desktop and start Word, my AutoComplete dictionary is nowhere to be found, therefore I find myself working mostly from the old 4 user Desktop. I've searched high and low looking for a way to import those saved entries into Word on my Desktop, but I can't find it anywhere. I've Googled until I'm blue in the face, with negative results. The suggestions within Word Help haven't helped either. Can someone please help me? Thank you all for your valuable time, expertise and help, Leonard |
#9
Posted to microsoft.public.word.docmanagement
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Export AutoComplete entries
AutoText entries cannot be saved in documents, only in templates.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "PJY" wrote in message ... It is really very easy and you don't even have to make a macro. 1st - log on your 4 user way. 2nd - open and save a blank page somewhere that you can get to it when you are the only user. 3rd (with your blank doc open) go to Tools, Macro, Macros, Organizer, then select the Autotext tab. On the left side will be the info from your open document and may or may not have any autotext entries, on your right side you will have your normal template info which should have all your autotext entries in it. Now you just highlight them all and select copy. Now when you log on as the only user, just pull that document up repeat the 3rd step but copy in reverse (copy left to right instead of right to left) and all your entries will be there for you to use just as you as used to having them when you log on the 4 user way. I like learning new things, too, so it's nice to help someone else learn! "leonardface9" wrote: Thank you Suzanne and PJY. Yes Suzanne, I can E-mail my Desktop as we all now have our own E-mail accounts, and that's how I got all of the other Templates we use. But how would I go about doing that with the AutoText custom dictionary please? PJY, I thought I was pretty good with Word, but you have me by leaps and bounds...which is a good thing because I love to learn. I don't know a thing about macros, other than I've heard the word and I know they are very useful from what I've read in PC Mag and Online, so I don't have the first clue as how to do as you suggest. Would Word Help guide me through it? Thank you both for your valuable time and expertise, Leonard "PJY" wrote: Can't you simply log on to the 4 users desktop, open a blank page, go to macros then organizer & copy your autotext from the normal template into the blank document, save that document, then open it back up on your individual desktop then transfer to your own template? "leonardface9" wrote: Hello. Recently at work where 4 of us share the same computer, we were given 4 different Desktops to sign into instead of the one we were all using for enhanced security. However, I have our police department's frequently used phrases and words in Word 2003 on the original Desktop, which we can still access. However, when I log onto my Desktop and start Word, my AutoComplete dictionary is nowhere to be found, therefore I find myself working mostly from the old 4 user Desktop. I've searched high and low looking for a way to import those saved entries into Word on my Desktop, but I can't find it anywhere. I've Googled until I'm blue in the face, with negative results. The suggestions within Word Help haven't helped either. Can someone please help me? Thank you all for your valuable time, expertise and help, Leonard |
#10
Posted to microsoft.public.word.docmanagement
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Export AutoComplete entries
I just got home from work, sorry I couldnt respond sooner. Thank you all who
have responded, garfield-n-odie, Suzanne and PJY. But I still cant get things going on my Desktop, however, I did figure out a workaround, but I wont even describe it, as it is pretty embarrassing. If this helps, at work were using Word 2003 SP2 Version 11.6568.6568 on a Windows XP SP2 Version 2002 machine. Suzanne, can you elaborate on saving AutoText entries in a template please? PJY, when I try your suggestion, the AutoText entries are the same on both sides, and I get the following messages: Do you wish to overwrite the existing AutoText entry Page 2 with the following 4 options: Yes, Yes to All, No, Cancel When I click Yes to All, I get: The source and the destination documents are the same. Then when I click OK, nothing else happens, no more options are given. We do have two Normal.dot (global template), one is named Normal.dot Page 1 and the other (my custom AutoText) is Normal.dot Page - 2, if this helps any. And is it OK to have more than one Normal.dot template? Can I safely delete the original Normal.dot (global template) template, as no one uses it anyway, and the entries in it are in my Normal.dot Page 2 anyway? Im the only one who types in Word and then copies and pastes the text into our application at work (the police report narrative, all police reports must have one, no matter how short, or long, thus why I have saved commonly used words and phrases). The other 3 users are faster and trained typist than I am, so the extra boost I get from AutoText really saves me much time. Im known as the fastest hunt and peck typist anyone has seen, the real typists here are amazed at the amount of work I produce and the accuracy. Nothing to be proud of I know, but thank God Ive survived nearly 7 years here now (I am proud of my accuracy rating though, as I seldom have any typos, and get very angry at myself when I do). Suzanne, I tried your idea as well, and Im running into the same problem as listed above with PJYs solution. Im at a loss here, as I cant grasp what is going on. It is probably something very simple Im overlooking, that usually tends to be the case for me. Ill spend several weeks trying to figure out something, and then when I finally get to that Eureka! moment, it was so easy it was downright sickening. If you have any other ideas, please pass them on. Thank you all again for your valuable time, expertise and assistance, Leonard "Suzanne S. Barnhill" wrote: AutoText entries cannot be saved in documents, only in templates. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "PJY" wrote in message ... It is really very easy and you don't even have to make a macro. 1st - log on your 4 user way. 2nd - open and save a blank page somewhere that you can get to it when you are the only user. 3rd (with your blank doc open) go to Tools, Macro, Macros, Organizer, then select the Autotext tab. On the left side will be the info from your open document and may or may not have any autotext entries, on your right side you will have your normal template info which should have all your autotext entries in it. Now you just highlight them all and select copy. Now when you log on as the only user, just pull that document up repeat the 3rd step but copy in reverse (copy left to right instead of right to left) and all your entries will be there for you to use just as you as used to having them when you log on the 4 user way. I like learning new things, too, so it's nice to help someone else learn! "leonardface9" wrote: Thank you Suzanne and PJY. Yes Suzanne, I can E-mail my Desktop as we all now have our own E-mail accounts, and that's how I got all of the other Templates we use. But how would I go about doing that with the AutoText custom dictionary please? PJY, I thought I was pretty good with Word, but you have me by leaps and bounds...which is a good thing because I love to learn. I don't know a thing about macros, other than I've heard the word and I know they are very useful from what I've read in PC Mag and Online, so I don't have the first clue as how to do as you suggest. Would Word Help guide me through it? Thank you both for your valuable time and expertise, Leonard "PJY" wrote: Can't you simply log on to the 4 users desktop, open a blank page, go to macros then organizer & copy your autotext from the normal template into the blank document, save that document, then open it back up on your individual desktop then transfer to your own template? "leonardface9" wrote: Hello. Recently at work where 4 of us share the same computer, we were given 4 different Desktops to sign into instead of the one we were all using for enhanced security. However, I have our police department's frequently used phrases and words in Word 2003 on the original Desktop, which we can still access. However, when I log onto my Desktop and start Word, my AutoComplete dictionary is nowhere to be found, therefore I find myself working mostly from the old 4 user Desktop. I've searched high and low looking for a way to import those saved entries into Word on my Desktop, but I can't find it anywhere. I've Googled until I'm blue in the face, with negative results. The suggestions within Word Help haven't helped either. Can someone please help me? Thank you all for your valuable time, expertise and help, Leonard |
#11
Posted to microsoft.public.word.docmanagement
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Export AutoComplete entries
Word cannot use more than one Normal.dot template. If you have templates
named as you specified (Page 1 and Page 2), then they are not being used as *the* global template; they may be document templates based on Normal.dot. But a template based on Normal.dot will not contain *any* AutoText entries unless you have added them explicitly; see "WD2002: Styles and AutoText Are Not Copied to New Template Based on Normal.dot" at http://support.microsoft.com/?kbid=291441 When you use the Organizer, you have to be sure that you have the correct two templates selected and that you're copying from the right one to the right one. If you're not finding any but the standard AutoText entries in Normal.dot, then it's possible that the specialized ones are saved in another template. When you create an AutoText entry, you can choose which template it's stored in--Normal.dot (by default) or a specific document template if the document you're working in is based on a different template. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "leonardface9" wrote in message ... I just got home from work, sorry I couldn't respond sooner. Thank you all who have responded, garfield-n-odie, Suzanne and PJY. But I still can't get things going on my Desktop, however, I did figure out a workaround, but I won't even describe it, as it is pretty embarrassing. If this helps, at work we're using Word 2003 SP2 Version 11.6568.6568 on a Windows XP SP2 Version 2002 machine. Suzanne, can you elaborate on saving AutoText entries in a template please? PJY, when I try your suggestion, the AutoText entries are the same on both sides, and I get the following messages: Do you wish to overwrite the existing AutoText entry - Page - 2 with the following 4 options: Yes, Yes to All, No, Cancel When I click Yes to All, I get: The source and the destination documents are the same. Then when I click OK, nothing else happens, no more options are given. We do have two Normal.dot (global template), one is named Normal.dot - Page - 1 and the other (my custom AutoText) is Normal.dot - Page - 2, if this helps any. And is it OK to have more than one Normal.dot template? Can I safely delete the original Normal.dot (global template) template, as no one uses it anyway, and the entries in it are in my Normal.dot - Page - 2 anyway? I'm the only one who types in Word and then copies and pastes the text into our application at work (the police report narrative, all police reports must have one, no matter how short, or long, thus why I have saved commonly used words and phrases). The other 3 users are faster and trained typist than I am, so the extra boost I get from AutoText really saves me much time. I'm known as the fastest hunt and peck typist anyone has seen, the real typists here are amazed at the amount of work I produce and the accuracy. Nothing to be proud of I know, but thank God I've survived nearly 7 years here now (I am proud of my accuracy rating though, as I seldom have any typos, and get very angry at myself when I do). Suzanne, I tried your idea as well, and I'm running into the same problem as listed above with PJY's solution. I'm at a loss here, as I can't grasp what is going on. It is probably something very simple I'm overlooking, that usually tends to be the case for me. I'll spend several weeks trying to figure out something, and then when I finally get to that "Eureka!" moment, it was so easy it was downright sickening. If you have any other ideas, please pass them on. Thank you all again for your valuable time, expertise and assistance, Leonard "Suzanne S. Barnhill" wrote: AutoText entries cannot be saved in documents, only in templates. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "PJY" wrote in message ... It is really very easy and you don't even have to make a macro. 1st - log on your 4 user way. 2nd - open and save a blank page somewhere that you can get to it when you are the only user. 3rd (with your blank doc open) go to Tools, Macro, Macros, Organizer, then select the Autotext tab. On the left side will be the info from your open document and may or may not have any autotext entries, on your right side you will have your normal template info which should have all your autotext entries in it. Now you just highlight them all and select copy. Now when you log on as the only user, just pull that document up repeat the 3rd step but copy in reverse (copy left to right instead of right to left) and all your entries will be there for you to use just as you as used to having them when you log on the 4 user way. I like learning new things, too, so it's nice to help someone else learn! "leonardface9" wrote: Thank you Suzanne and PJY. Yes Suzanne, I can E-mail my Desktop as we all now have our own E-mail accounts, and that's how I got all of the other Templates we use. But how would I go about doing that with the AutoText custom dictionary please? PJY, I thought I was pretty good with Word, but you have me by leaps and bounds...which is a good thing because I love to learn. I don't know a thing about macros, other than I've heard the word and I know they are very useful from what I've read in PC Mag and Online, so I don't have the first clue as how to do as you suggest. Would Word Help guide me through it? Thank you both for your valuable time and expertise, Leonard "PJY" wrote: Can't you simply log on to the 4 users desktop, open a blank page, go to macros then organizer & copy your autotext from the normal template into the blank document, save that document, then open it back up on your individual desktop then transfer to your own template? "leonardface9" wrote: Hello. Recently at work where 4 of us share the same computer, we were given 4 different Desktops to sign into instead of the one we were all using for enhanced security. However, I have our police department's frequently used phrases and words in Word 2003 on the original Desktop, which we can still access. However, when I log onto my Desktop and start Word, my AutoComplete dictionary is nowhere to be found, therefore I find myself working mostly from the old 4 user Desktop. I've searched high and low looking for a way to import those saved entries into Word on my Desktop, but I can't find it anywhere. I've Googled until I'm blue in the face, with negative results. The suggestions within Word Help haven't helped either. Can someone please help me? Thank you all for your valuable time, expertise and help, Leonard |
#12
Posted to microsoft.public.word.docmanagement
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Export AutoComplete entries
Thank you Suzanne,
That has shed more light on the subject for me. I'll go from here and see what I can do. I will confess how I've don the workaround at the moment. I placed a shortcut to the Normal.dot Page 2 onto my Desktop, and have saved copies of the Affidavit Template and a copy of the Word template with those AutoText entries that I use selected (however, 1 have 3 to choose from using the drop down menu - one of which has only the standard AutoText definitions/words, closings, dates, etc.). Thank you again for sharing your wisdom, and I'll check out the link provided in more detail when I get home from work tonight, but I'm in a rush right now to get ready. Thank you again, Leonard "Suzanne S. Barnhill" wrote: Word cannot use more than one Normal.dot template. If you have templates named as you specified (Page 1 and Page 2), then they are not being used as *the* global template; they may be document templates based on Normal.dot. But a template based on Normal.dot will not contain *any* AutoText entries unless you have added them explicitly; see "WD2002: Styles and AutoText Are Not Copied to New Template Based on Normal.dot" at http://support.microsoft.com/?kbid=291441 When you use the Organizer, you have to be sure that you have the correct two templates selected and that you're copying from the right one to the right one. If you're not finding any but the standard AutoText entries in Normal.dot, then it's possible that the specialized ones are saved in another template. When you create an AutoText entry, you can choose which template it's stored in--Normal.dot (by default) or a specific document template if the document you're working in is based on a different template. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "leonardface9" wrote in message ... I just got home from work, sorry I couldn't respond sooner. Thank you all who have responded, garfield-n-odie, Suzanne and PJY. But I still can't get things going on my Desktop, however, I did figure out a workaround, but I won't even describe it, as it is pretty embarrassing. If this helps, at work we're using Word 2003 SP2 Version 11.6568.6568 on a Windows XP SP2 Version 2002 machine. Suzanne, can you elaborate on saving AutoText entries in a template please? PJY, when I try your suggestion, the AutoText entries are the same on both sides, and I get the following messages: Do you wish to overwrite the existing AutoText entry - Page - 2 with the following 4 options: Yes, Yes to All, No, Cancel When I click Yes to All, I get: The source and the destination documents are the same. Then when I click OK, nothing else happens, no more options are given. We do have two Normal.dot (global template), one is named Normal.dot - Page - 1 and the other (my custom AutoText) is Normal.dot - Page - 2, if this helps any. And is it OK to have more than one Normal.dot template? Can I safely delete the original Normal.dot (global template) template, as no one uses it anyway, and the entries in it are in my Normal.dot - Page - 2 anyway? I'm the only one who types in Word and then copies and pastes the text into our application at work (the police report narrative, all police reports must have one, no matter how short, or long, thus why I have saved commonly used words and phrases). The other 3 users are faster and trained typist than I am, so the extra boost I get from AutoText really saves me much time. I'm known as the fastest hunt and peck typist anyone has seen, the real typists here are amazed at the amount of work I produce and the accuracy. Nothing to be proud of I know, but thank God I've survived nearly 7 years here now (I am proud of my accuracy rating though, as I seldom have any typos, and get very angry at myself when I do). Suzanne, I tried your idea as well, and I'm running into the same problem as listed above with PJY's solution. I'm at a loss here, as I can't grasp what is going on. It is probably something very simple I'm overlooking, that usually tends to be the case for me. I'll spend several weeks trying to figure out something, and then when I finally get to that "Eureka!" moment, it was so easy it was downright sickening. If you have any other ideas, please pass them on. Thank you all again for your valuable time, expertise and assistance, Leonard "Suzanne S. Barnhill" wrote: AutoText entries cannot be saved in documents, only in templates. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "PJY" wrote in message ... It is really very easy and you don't even have to make a macro. 1st - log on your 4 user way. 2nd - open and save a blank page somewhere that you can get to it when you are the only user. 3rd (with your blank doc open) go to Tools, Macro, Macros, Organizer, then select the Autotext tab. On the left side will be the info from your open document and may or may not have any autotext entries, on your right side you will have your normal template info which should have all your autotext entries in it. Now you just highlight them all and select copy. Now when you log on as the only user, just pull that document up repeat the 3rd step but copy in reverse (copy left to right instead of right to left) and all your entries will be there for you to use just as you as used to having them when you log on the 4 user way. I like learning new things, too, so it's nice to help someone else learn! "leonardface9" wrote: Thank you Suzanne and PJY. Yes Suzanne, I can E-mail my Desktop as we all now have our own E-mail accounts, and that's how I got all of the other Templates we use. But how would I go about doing that with the AutoText custom dictionary please? PJY, I thought I was pretty good with Word, but you have me by leaps and bounds...which is a good thing because I love to learn. I don't know a thing about macros, other than I've heard the word and I know they are very useful from what I've read in PC Mag and Online, so I don't have the first clue as how to do as you suggest. Would Word Help guide me through it? Thank you both for your valuable time and expertise, Leonard "PJY" wrote: Can't you simply log on to the 4 users desktop, open a blank page, go to macros then organizer & copy your autotext from the normal template into the blank document, save that document, then open it back up on your individual desktop then transfer to your own template? "leonardface9" wrote: Hello. Recently at work where 4 of us share the same computer, we were given 4 different Desktops to sign into instead of the one we were all using for enhanced security. However, I have our police department's frequently used phrases and words in Word 2003 on the original Desktop, which we can still access. However, when I log onto my Desktop and start Word, my AutoComplete dictionary is nowhere to be found, therefore I find myself working mostly from the old 4 user Desktop. I've searched high and low looking for a way to import those saved entries into Word on my Desktop, but I can't find it anywhere. I've Googled until I'm blue in the face, with negative results. The suggestions within Word Help haven't helped either. Can someone please help me? Thank you all for your valuable time, expertise and help, Leonard |
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