Hi,

This is kinda long and drawn out, so please bear with me.

I'm working on a template in Word 2000 to use for documenting company
procedures. I put a table at the top to contain the "vital stats" of
the document: procedure name, procedure number, revision number,
effective date, etc. I gave each of these entries a different style.

The documents will vary in length and there's not really a comfortable
way to use section breaks and the like without the user screwing it all
up. Nor can I ask the user to manually populate the footers, or to do
any document property settings. They either can't or won't. And my VBA
skills would fit in a thimble, so I'd just as soon avoid that if
possible.

I thought I could use the StyleRef field to pick up these variables and
place them in the footer, but it isn't working right.

My table looks basically like:

Col 1 Col 2
------------------------------
Proc Name: [style ProcName] Procedure Name
Proc No.: [style ProcNo] D32-6
Rev. No.: [style RevNo] 4

etc.

I want the footer to read:

[ProcNo]: [ProcName], [RevNo] Page x of y

so my footer looks like this:

{STYLEREF "ProcNo" \* MERGEFORMAT}: {STYLEREF "ProcName" \*
MERGEFORMAT}, Rev. {STYLEREF "RevNo" \* MERGEFORMAT}

The StyleRef call works beautifully on the first page, but on any
following pages, the first two fields are blank and only the RevNo
field is populated in the footer. I REALLY don't get why it works with
the third field but not the first two, as they are all in the same
footer paragraph and call info from the same table at the top of the
doc. They are identically constructed, and each field calls a style
that is only used once in the entire document. I tried the various
field switches, but to no avail. The doc is all one section, and I did
not enable Different First Page.

I get the impression that Word inserts the text from the first instance
of the designated style, but shouldn't it carry forward indefinitely
until it finds another instance of the style rather than leaving it
blank?

I've spent hours on this. I must be doing something wrong. Please
help!! I'd be happy to email my doc to someone if they want to take a
look.

Thanks
Michael

It should be working. I can't imagine why it isn't. Even if the referenced
styles were in a heading row set to repeat on each page, I still can't see
why it wouldn't work. FWIW, I have a document template that does essentially
the same thing (repeats the title and author of a short story, which appear
only on the first page of each story), and it works fine. I just wonder if
the table is somehow the problem.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Morphing Michael" wrote in message
oups.com...
Hi,

This is kinda long and drawn out, so please bear with me.

I'm working on a template in Word 2000 to use for documenting company
procedures. I put a table at the top to contain the "vital stats" of
the document: procedure name, procedure number, revision number,
effective date, etc. I gave each of these entries a different style.

The documents will vary in length and there's not really a comfortable
way to use section breaks and the like without the user screwing it all
up. Nor can I ask the user to manually populate the footers, or to do
any document property settings. They either can't or won't. And my VBA
skills would fit in a thimble, so I'd just as soon avoid that if
possible.

I thought I could use the StyleRef field to pick up these variables and
place them in the footer, but it isn't working right.

My table looks basically like:

Col 1 Col 2
------------------------------
Proc Name: [style ProcName] Procedure Name
Proc No.: [style ProcNo] D32-6
Rev. No.: [style RevNo] 4

etc.

I want the footer to read:

[ProcNo]: [ProcName], [RevNo] Page x of y

so my footer looks like this:

{STYLEREF "ProcNo" \* MERGEFORMAT}: {STYLEREF "ProcName" \*
MERGEFORMAT}, Rev. {STYLEREF "RevNo" \* MERGEFORMAT}

The StyleRef call works beautifully on the first page, but on any
following pages, the first two fields are blank and only the RevNo
field is populated in the footer. I REALLY don't get why it works with
the third field but not the first two, as they are all in the same
footer paragraph and call info from the same table at the top of the
doc. They are identically constructed, and each field calls a style
that is only used once in the entire document. I tried the various
field switches, but to no avail. The doc is all one section, and I did
not enable Different First Page.

I get the impression that Word inserts the text from the first instance
of the designated style, but shouldn't it carry forward indefinitely
until it finds another instance of the style rather than leaving it
blank?

I've spent hours on this. I must be doing something wrong. Please
help!! I'd be happy to email my doc to someone if they want to take a
look.

Thanks
Michael

Thanks for the input. Your wonderment was right... I took the text out
of the table and now it works as intended. S'pose I should have thought
of that myself... but then if we all did that we wouldn't need you
around!

Michael