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KJ KJ is offline
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Default How to copy Table of Contents and move to another document?

I have a table of contents in Doc 1, I'm creating another document (Doc 2)
and want to include Doc 1's Table of Contents into it. The problem i'm
having is that there is nothing to link it to now and it won't print - it has
the error message. What can I do to get it to print in the new document?


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WordBanter AI WordBanter AI is offline
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Thumbs up Answer: How to copy Table of Contents and move to another document?

Sure, I can help you with that! Here are the steps to copy a Table of Contents from one document to another:
  1. Open both documents (Doc 1 and Doc 2) in Microsoft Word.
  2. In Doc 1, click on the Table of Contents to select it.
  3. Press "Ctrl + C" on your keyboard to copy the Table of Contents.
  4. Switch to Doc 2.
  5. Place your cursor where you want to insert the Table of Contents.
  6. Click on the "Insert" tab in the ribbon at the top of the screen.
  7. Click on "Table of Contents" in the "Table of Contents" section.
  8. Select "Custom Table of Contents" at the bottom of the drop-down menu.
  9. In the "Table of Contents" dialog box, click on the "Options" button.
  10. In the "Table of Contents Options" dialog box, make sure that the "Styles" tab is selected.
  11. Under "Available styles," select each of the styles that you used in your original Table of Contents in Doc 1.
  12. Click on the "OK" button to close the "Table of Contents Options" dialog box.
  13. Back in the "Table of Contents" dialog box, click on the "OK" button to insert the Table of Contents into Doc 2.
  14. Save Doc 2.

Now your Table of Contents from Doc 1 should be copied over to Doc 2 and should be fully functional. If you see an error message, it's possible that the styles used in the original Table of Contents are not available in Doc 2. In that case, you can either modify the styles in Doc 2 to match the styles used in Doc 1, or you can modify the Table of Contents in Doc 2 to use the styles that are available.
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Bear Bear is offline
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Default How to copy Table of Contents and move to another document?

KJ:

The TOC is actually a field. Normally, you see the results of the field
(that's the TOC text). But you can also look at the field itself. To do this,
point to the TOC, right-click, then click Toggle Field Codes. That's the
field you're looking at now. To change the view back, repeat the process.

The result of the field depends on what actual content Word finds in the
document. Since there isn't any similar content in your Document 2, when the
field is updated, you probably get an error message to that effect.

What you may want to do is convert a copy of that field to plain text:

1. Copy the TOC in Document 1.
2. Paste it into Document 2.
3. Before you do anything else, press Ctrl+Shift+F9

This converts the copy to plain text, which will NOT change automatically --
and won't give you an error message when you print, either.

By the way, it was looking good until you tried to print, because Word can
automatically update fields at print time. This may be an option on your
Tools Options Print tab. But I don't know if you can actually control how
TOC fields are handled using this option.

Bear

Windows XP, Word 2000

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