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#1
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send link to document in email message
I would like to know if there's a way to send a link to a document by email,
rather than the whole document as an attachment. I work in a firm where we regularly send documents to each other to look at, work on, etc, and when the whole document is sent by email it is inevitable that someone will open the attachment in the email, make a bunch of changes and then forget to save it, or leave the changes in the email rather than saving it back into the network drives. I've had a look at Send for Review but it doesn't seem to work very well (the document still is attached to the email message). Is there a way to configure this? We use a mix of Office XP / 2003 and 2007. Thanks Susan |
#2
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send link to document in email message
Send them the path of the document.
-- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "susann" wrote in message ... I would like to know if there's a way to send a link to a document by email, rather than the whole document as an attachment. I work in a firm where we regularly send documents to each other to look at, work on, etc, and when the whole document is sent by email it is inevitable that someone will open the attachment in the email, make a bunch of changes and then forget to save it, or leave the changes in the email rather than saving it back into the network drives. I've had a look at Send for Review but it doesn't seem to work very well (the document still is attached to the email message). Is there a way to configure this? We use a mix of Office XP / 2003 and 2007. Thanks Susan |
#3
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send link to document in email message
Yes, you can send a link instead of an attachment, but the link would
need to point to a place the recipient has access to. You say it's within your firm, so do you have a file server that the person you would send the link to has access to? Depending on your email client, you might be able to right-click-drag the document from Windows Explorer into the body of the email, and select the option that embeds the link instead of attaches the document. But again, unless the recipient has file access to the location where the document resides, the link won't work. On Apr 21, 2:11 pm, susann wrote: I would like to know if there's a way to send a link to a document by email, rather than the whole document as an attachment. I work in a firm where we regularly send documents to each other to look at, work on, etc, and when the whole document is sent by email it is inevitable that someone will open the attachment in the email, make a bunch of changes and then forget to save it, or leave the changes in the email rather than saving it back into the network drives. I've had a look at Send for Review but it doesn't seem to work very well (the document still is attached to the email message). Is there a way to configure this? We use a mix of Office XP / 2003 and 2007. Thanks Susan |
#4
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send link to document in email message
Is there a quick and easy way to do this?
At the moment you would need to go to Windows Explorer, drill down to where the document is, copy the path and then paste it in the email message, then copy the document name and paste it to the end of the path. Then make sure it automatically hyperlinks. Am I doing this the difficult way? "JoAnn Paules" wrote: Send them the path of the document. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "susann" wrote in message ... I would like to know if there's a way to send a link to a document by email, rather than the whole document as an attachment. I work in a firm where we regularly send documents to each other to look at, work on, etc, and when the whole document is sent by email it is inevitable that someone will open the attachment in the email, make a bunch of changes and then forget to save it, or leave the changes in the email rather than saving it back into the network drives. I've had a look at Send for Review but it doesn't seem to work very well (the document still is attached to the email message). Is there a way to configure this? We use a mix of Office XP / 2003 and 2007. Thanks Susan |
#5
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send link to document in email message
I use that method up to a point. Once I locate the file in Explorer, I
right-click, select Properties and copy it from there. I don't care if it's a hyperlink or not because some of my folks only use plain text. Those who don't just have to copy and paste. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "susann" wrote in message ... Is there a quick and easy way to do this? At the moment you would need to go to Windows Explorer, drill down to where the document is, copy the path and then paste it in the email message, then copy the document name and paste it to the end of the path. Then make sure it automatically hyperlinks. Am I doing this the difficult way? "JoAnn Paules" wrote: Send them the path of the document. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "susann" wrote in message ... I would like to know if there's a way to send a link to a document by email, rather than the whole document as an attachment. I work in a firm where we regularly send documents to each other to look at, work on, etc, and when the whole document is sent by email it is inevitable that someone will open the attachment in the email, make a bunch of changes and then forget to save it, or leave the changes in the email rather than saving it back into the network drives. I've had a look at Send for Review but it doesn't seem to work very well (the document still is attached to the email message). Is there a way to configure this? We use a mix of Office XP / 2003 and 2007. Thanks Susan |
#6
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send link to document in email message
There is a quicker way depending on the email client you are using. I
know for sure that in MS Outlook, it works to find the document as you describe, and then drag it into the body of your email using your RIGHT mouse button. At the end of the drag, you will get a short menu of options, and embedding the link is one of them. Sorry I can't provide more details - it's been months since I've done this and I don't use Outlook anymore, but the right-click-drag should work, and then you shouldn't have to cut and paste anything or type in the document name. Give it a try, and let me know if it works for you. On Apr 21, 2:55 pm, susann wrote: Is there a quick and easy way to do this? At the moment you would need to go to Windows Explorer, drill down to where the document is, copy the path and then paste it in the email message, then copy the document name and paste it to the end of the path. Then make sure it automatically hyperlinks. Am I doing this the difficult way? "JoAnn Paules" wrote: Send them the path of the document. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "susann" wrote in message ... I would like to know if there's a way to send a link to a document by email, rather than the whole document as an attachment. I work in a firm where we regularly send documents to each other to look at, work on, etc, and when the whole document is sent by email it is inevitable that someone will open the attachment in the email, make a bunch of changes and then forget to save it, or leave the changes in the email rather than saving it back into the network drives. I've had a look at Send for Review but it doesn't seem to work very well (the document still is attached to the email message). Is there a way to configure this? We use a mix of Office XP / 2003 and 2007. Thanks Susan |
#7
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send link to document in email message
I have just realised that Ctrl K to insert hyperlink works very well so we're
going to use that "JoAnn Paules" wrote: I use that method up to a point. Once I locate the file in Explorer, I right-click, select Properties and copy it from there. I don't care if it's a hyperlink or not because some of my folks only use plain text. Those who don't just have to copy and paste. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "susann" wrote in message ... Is there a quick and easy way to do this? At the moment you would need to go to Windows Explorer, drill down to where the document is, copy the path and then paste it in the email message, then copy the document name and paste it to the end of the path. Then make sure it automatically hyperlinks. Am I doing this the difficult way? "JoAnn Paules" wrote: Send them the path of the document. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "susann" wrote in message ... I would like to know if there's a way to send a link to a document by email, rather than the whole document as an attachment. I work in a firm where we regularly send documents to each other to look at, work on, etc, and when the whole document is sent by email it is inevitable that someone will open the attachment in the email, make a bunch of changes and then forget to save it, or leave the changes in the email rather than saving it back into the network drives. I've had a look at Send for Review but it doesn't seem to work very well (the document still is attached to the email message). Is there a way to configure this? We use a mix of Office XP / 2003 and 2007. Thanks Susan |
#8
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send link to document in email message
Hi Rob
Yes, everyone has access to folders on a shared drive - it's where we store all our client work. Thanks for the right click and drag suggestion - that works nicely as well Cheers Susan "Rob Wahl" wrote: Yes, you can send a link instead of an attachment, but the link would need to point to a place the recipient has access to. You say it's within your firm, so do you have a file server that the person you would send the link to has access to? Depending on your email client, you might be able to right-click-drag the document from Windows Explorer into the body of the email, and select the option that embeds the link instead of attaches the document. But again, unless the recipient has file access to the location where the document resides, the link won't work. On Apr 21, 2:11 pm, susann wrote: I would like to know if there's a way to send a link to a document by email, rather than the whole document as an attachment. I work in a firm where we regularly send documents to each other to look at, work on, etc, and when the whole document is sent by email it is inevitable that someone will open the attachment in the email, make a bunch of changes and then forget to save it, or leave the changes in the email rather than saving it back into the network drives. I've had a look at Send for Review but it doesn't seem to work very well (the document still is attached to the email message). Is there a way to configure this? We use a mix of Office XP / 2003 and 2007. Thanks Susan |
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