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#1
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Format, autoformat removes paragraph markers
Using word 2002, using autoformat on a 38 page document to activate
hyperlinks. This document was not originally created in word. When viewing the styles for the document, they all show as normal. After doing the format, autoformat the styles change and paragraph markers are removed and text spacing is incorrect. I have the Preserve Styles checked under Tools, Autocorrect Options, Autoformat checked. Is there a way to keep the autoformat from removing paragraph markers? I've tried reviewing the autoformatting changes, but I am unable to reject the change for removing the paragraph marker. This is a process that is used daily for posting the document on our intranet. It takes a lot of time to either put the paragraph markers back in or individually autoformat the hyperlinks in the document. Any insight into autoformatting, especially from the format menu would be appreciated. |
#2
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The only paragraph marks I've seen AutoFormat remove are those for empty
paragraphs. Are you using empty paragraphs to create "blank lines"? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ellen" wrote in message ... Using word 2002, using autoformat on a 38 page document to activate hyperlinks. This document was not originally created in word. When viewing the styles for the document, they all show as normal. After doing the format, autoformat the styles change and paragraph markers are removed and text spacing is incorrect. I have the Preserve Styles checked under Tools, Autocorrect Options, Autoformat checked. Is there a way to keep the autoformat from removing paragraph markers? I've tried reviewing the autoformatting changes, but I am unable to reject the change for removing the paragraph marker. This is a process that is used daily for posting the document on our intranet. It takes a lot of time to either put the paragraph markers back in or individually autoformat the hyperlinks in the document. Any insight into autoformatting, especially from the format menu would be appreciated. |
#3
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You say the document wasn't originally created in Word. It sounds as if
there are still some conflicting "codes" in your document. Click on Tools and Options and the Compatability tab to see what it says there. I think I would copy the entire document and paste it into Wordpad to clean it up and then copy it again and paste it back into a new Word document and format it the way I wanted it. I'm betting that once you "clean" the document, it will behave for you. I hope this was helpful to you. "Suzanne S. Barnhill" wrote: The only paragraph marks I've seen AutoFormat remove are those for empty paragraphs. Are you using empty paragraphs to create "blank lines"? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ellen" wrote in message ... Using word 2002, using autoformat on a 38 page document to activate hyperlinks. This document was not originally created in word. When viewing the styles for the document, they all show as normal. After doing the format, autoformat the styles change and paragraph markers are removed and text spacing is incorrect. I have the Preserve Styles checked under Tools, Autocorrect Options, Autoformat checked. Is there a way to keep the autoformat from removing paragraph markers? I've tried reviewing the autoformatting changes, but I am unable to reject the change for removing the paragraph marker. This is a process that is used daily for posting the document on our intranet. It takes a lot of time to either put the paragraph markers back in or individually autoformat the hyperlinks in the document. Any insight into autoformatting, especially from the format menu would be appreciated. |
#4
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Yes, that is how these documents come in from the automated process.
I did a quick test and selected the whole document and then did format, paragraph and set the spacing after to 12 pt. Now when I use the format, autoformat function the spacing stays as it should. Didn't realize that paragraph markers were indicators of empty paragraphs. Most staff press enter to create the blank line between paragraphs instead of changing the paragraph spacing as the normal style doesn't do this by default. Thanks! "Suzanne S. Barnhill" wrote: The only paragraph marks I've seen AutoFormat remove are those for empty paragraphs. Are you using empty paragraphs to create "blank lines"? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ellen" wrote in message ... Using word 2002, using autoformat on a 38 page document to activate hyperlinks. This document was not originally created in word. When viewing the styles for the document, they all show as normal. After doing the format, autoformat the styles change and paragraph markers are removed and text spacing is incorrect. I have the Preserve Styles checked under Tools, Autocorrect Options, Autoformat checked. Is there a way to keep the autoformat from removing paragraph markers? I've tried reviewing the autoformatting changes, but I am unable to reject the change for removing the paragraph marker. This is a process that is used daily for posting the document on our intranet. It takes a lot of time to either put the paragraph markers back in or individually autoformat the hyperlinks in the document. Any insight into autoformatting, especially from the format menu would be appreciated. |
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