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#1
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Versions of Word
Three of us are updating a monthly newsletter. When I receive their copies
via emails I see things differently to them and vice versa. For example, a text box will overflow when I see it but they create it and see it correctly. If I change the lines in a table making them draw lines instead of typed ones and move them around slightly to line them up they see them all to one side? I have not checked this out with them as yet but if we are all running different versions of Word could this be the reason? TIA B.W. |
#2
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Versions of Word
It's not so much different versions of Word as different printer
drivers. You should all install the driver for the one printer that will eventually be used to print. (You don't have to have the physical printer, just the software.) See http://www.word.mvps.org/FAQs/Formatting/TextReflow.htm. If it's an electronic newsletter, you can't control what printer driver your readers will have. In that case, it's better to publish the document as PDF. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Thu, 21 Sep 2006 09:36:50 +1000, "B.W." (del xxx) wrote: Three of us are updating a monthly newsletter. When I receive their copies via emails I see things differently to them and vice versa. For example, a text box will overflow when I see it but they create it and see it correctly. If I change the lines in a table making them draw lines instead of typed ones and move them around slightly to line them up they see them all to one side? I have not checked this out with them as yet but if we are all running different versions of Word could this be the reason? TIA B.W. |
#3
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Versions of Word
Hi B.W.,
Differences in installed fonts, different printer drivers being used under File=Print (you don't have to actually need to have a specific printer to use the driver there, just don't print with it if you don't have it g) and different versions of Word (as well as different paper sizes (i.e. if one of you is using letter size and another A4) can all affect how Word reflows the text (i.e. Word isn't a page layout software package), but a text document reflow package). ============= "B.W." (del xxx) wrote in message ... Three of us are updating a monthly newsletter. When I receive their copies via emails I see things differently to them and vice versa. For example, a text box will overflow when I see it but they create it and see it correctly. If I change the lines in a table making them draw lines instead of typed ones and move them around slightly to line them up they see them all to one side? I have not checked this out with them as yet but if we are all running different versions of Word could this be the reason? TIA B.W. -- I hope this helped you, Bob Buckland ?:-) MS Office system products MVP *Courtesy is not expensive and can pay big dividends LINKS to the 2007 Office System 1. Free MS Office 2007 book from MS Press, 213 pages: http://microsoft.com/learning/office...oksfrommspress 2.. Office 2007 Beta 2 Online Test Drive, Downloadable beta, e-learning courses, doucmentation and movies: http://microsoft.com/office/preview 3. Send 2007 Office System Beta 2 feedback directly to the MS Office 2007 product team with this feedback tool: http://sas.office.microsoft.com/ 4. Try the 2007 OfficeOnline preview website , without Office2007 a. Install the ActiveX access control http://office.microsoft.com/search/r...XT101650581033 b. then visit http://officebeta.iponet.net |
#4
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Versions of Word
Thank you for that information.
So if we find out what printer, make and model finally prints out the newsletter, which then gets photocopied. Install it's driver on all our machines, how then do we go about opening the documents onscreen but using that driver? TIA B.W "Bob Buckland ?:-)" 75214.226(At Beautiful Downtown)compuserve.com wrote in message ... Hi B.W., Differences in installed fonts, different printer drivers being used under File=Print (you don't have to actually need to have a specific printer to use the driver there, just don't print with it if you don't have it g) and different versions of Word (as well as different paper sizes (i.e. if one of you is using letter size and another A4) can all affect how Word reflows the text (i.e. Word isn't a page layout software package), but a text document reflow package). ============= "B.W." (del xxx) wrote in message ... Three of us are updating a monthly newsletter. When I receive their copies via emails I see things differently to them and vice versa. For example, a text box will overflow when I see it but they create it and see it correctly. If I change the lines in a table making them draw lines instead of typed ones and move them around slightly to line them up they see them all to one side? I have not checked this out with them as yet but if we are all running different versions of Word could this be the reason? TIA B.W. -- I hope this helped you, Bob Buckland ?:-) MS Office system products MVP *Courtesy is not expensive and can pay big dividends LINKS to the 2007 Office System 1. Free MS Office 2007 book from MS Press, 213 pages: http://microsoft.com/learning/office...oksfrommspress 2.. Office 2007 Beta 2 Online Test Drive, Downloadable beta, e-learning courses, doucmentation and movies: http://microsoft.com/office/preview 3. Send 2007 Office System Beta 2 feedback directly to the MS Office 2007 product team with this feedback tool: http://sas.office.microsoft.com/ 4. Try the 2007 OfficeOnline preview website , without Office2007 a. Install the ActiveX access control http://office.microsoft.com/search/r...XT101650581033 b. then visit http://officebeta.iponet.net |
#5
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Versions of Word
Hi B.W.
Open the file. File Print. Choose your printer. Click Close (not OK). Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "B.W." (del xxx) wrote in message ... Thank you for that information. So if we find out what printer, make and model finally prints out the newsletter, which then gets photocopied. Install it's driver on all our machines, how then do we go about opening the documents onscreen but using that driver? TIA B.W "Bob Buckland ?:-)" 75214.226(At Beautiful Downtown)compuserve.com wrote in message ... Hi B.W., Differences in installed fonts, different printer drivers being used under File=Print (you don't have to actually need to have a specific printer to use the driver there, just don't print with it if you don't have it g) and different versions of Word (as well as different paper sizes (i.e. if one of you is using letter size and another A4) can all affect how Word reflows the text (i.e. Word isn't a page layout software package), but a text document reflow package). ============= "B.W." (del xxx) wrote in message ... Three of us are updating a monthly newsletter. When I receive their copies via emails I see things differently to them and vice versa. For example, a text box will overflow when I see it but they create it and see it correctly. If I change the lines in a table making them draw lines instead of typed ones and move them around slightly to line them up they see them all to one side? I have not checked this out with them as yet but if we are all running different versions of Word could this be the reason? TIA B.W. -- I hope this helped you, Bob Buckland ?:-) MS Office system products MVP *Courtesy is not expensive and can pay big dividends LINKS to the 2007 Office System 1. Free MS Office 2007 book from MS Press, 213 pages: http://microsoft.com/learning/office...oksfrommspress 2.. Office 2007 Beta 2 Online Test Drive, Downloadable beta, e-learning courses, doucmentation and movies: http://microsoft.com/office/preview 3. Send 2007 Office System Beta 2 feedback directly to the MS Office 2007 product team with this feedback tool: http://sas.office.microsoft.com/ 4. Try the 2007 OfficeOnline preview website , without Office2007 a. Install the ActiveX access control http://office.microsoft.com/search/r...XT101650581033 b. then visit http://officebeta.iponet.net |
#6
Posted to microsoft.public.word.newusers
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Versions of Word
Sorry I haven't explained myself very well. I don't need to print the
document just see it correctly, someone else prints it for copying. But I think what is meant that we should all install a printer with it's driver of the printer actually being used to print the final copy. By having that driver on all our machines the three documents would have that driver formatted within the docs and we should all see them the same???? It doesn't have anything to do with the printer driver of the printer of the creator of all the docs (a fourth party) does it? It should be the printer driver of the final printout???? TIA B.W. "Shauna Kelly" wrote in message ... Hi B.W. Open the file. File Print. Choose your printer. Click Close (not OK). Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "B.W." (del xxx) wrote in message ... Thank you for that information. So if we find out what printer, make and model finally prints out the newsletter, which then gets photocopied. Install it's driver on all our machines, how then do we go about opening the documents onscreen but using that driver? TIA B.W "Bob Buckland ?:-)" 75214.226(At Beautiful Downtown)compuserve.com wrote in message ... Hi B.W., Differences in installed fonts, different printer drivers being used under File=Print (you don't have to actually need to have a specific printer to use the driver there, just don't print with it if you don't have it g) and different versions of Word (as well as different paper sizes (i.e. if one of you is using letter size and another A4) can all affect how Word reflows the text (i.e. Word isn't a page layout software package), but a text document reflow package). ============= "B.W." (del xxx) wrote in message ... Three of us are updating a monthly newsletter. When I receive their copies via emails I see things differently to them and vice versa. For example, a text box will overflow when I see it but they create it and see it correctly. If I change the lines in a table making them draw lines instead of typed ones and move them around slightly to line them up they see them all to one side? I have not checked this out with them as yet but if we are all running different versions of Word could this be the reason? TIA B.W. -- I hope this helped you, Bob Buckland ?:-) MS Office system products MVP *Courtesy is not expensive and can pay big dividends LINKS to the 2007 Office System 1. Free MS Office 2007 book from MS Press, 213 pages: http://microsoft.com/learning/office...oksfrommspress 2.. Office 2007 Beta 2 Online Test Drive, Downloadable beta, e-learning courses, doucmentation and movies: http://microsoft.com/office/preview 3. Send 2007 Office System Beta 2 feedback directly to the MS Office 2007 product team with this feedback tool: http://sas.office.microsoft.com/ 4. Try the 2007 OfficeOnline preview website , without Office2007 a. Install the ActiveX access control http://office.microsoft.com/search/r...XT101650581033 b. then visit http://officebeta.iponet.net |
#7
Posted to microsoft.public.word.newusers
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Versions of Word
Shauna was explaining how to select the printer driver without actually
printing. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "B.W." (del xxx) wrote in message ... Sorry I haven't explained myself very well. I don't need to print the document just see it correctly, someone else prints it for copying. But I think what is meant that we should all install a printer with it's driver of the printer actually being used to print the final copy. By having that driver on all our machines the three documents would have that driver formatted within the docs and we should all see them the same???? It doesn't have anything to do with the printer driver of the printer of the creator of all the docs (a fourth party) does it? It should be the printer driver of the final printout???? TIA B.W. "Shauna Kelly" wrote in message ... Hi B.W. Open the file. File Print. Choose your printer. Click Close (not OK). Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "B.W." (del xxx) wrote in message ... Thank you for that information. So if we find out what printer, make and model finally prints out the newsletter, which then gets photocopied. Install it's driver on all our machines, how then do we go about opening the documents onscreen but using that driver? TIA B.W "Bob Buckland ?:-)" 75214.226(At Beautiful Downtown)compuserve.com wrote in message ... Hi B.W., Differences in installed fonts, different printer drivers being used under File=Print (you don't have to actually need to have a specific printer to use the driver there, just don't print with it if you don't have it g) and different versions of Word (as well as different paper sizes (i.e. if one of you is using letter size and another A4) can all affect how Word reflows the text (i.e. Word isn't a page layout software package), but a text document reflow package). ============= "B.W." (del xxx) wrote in message ... Three of us are updating a monthly newsletter. When I receive their copies via emails I see things differently to them and vice versa. For example, a text box will overflow when I see it but they create it and see it correctly. If I change the lines in a table making them draw lines instead of typed ones and move them around slightly to line them up they see them all to one side? I have not checked this out with them as yet but if we are all running different versions of Word could this be the reason? TIA B.W. -- I hope this helped you, Bob Buckland ?:-) MS Office system products MVP *Courtesy is not expensive and can pay big dividends LINKS to the 2007 Office System 1. Free MS Office 2007 book from MS Press, 213 pages: http://microsoft.com/learning/office...oksfrommspress 2.. Office 2007 Beta 2 Online Test Drive, Downloadable beta, e-learning courses, doucmentation and movies: http://microsoft.com/office/preview 3. Send 2007 Office System Beta 2 feedback directly to the MS Office 2007 product team with this feedback tool: http://sas.office.microsoft.com/ 4. Try the 2007 OfficeOnline preview website , without Office2007 a. Install the ActiveX access control http://office.microsoft.com/search/r...XT101650581033 b. then visit http://officebeta.iponet.net |
#8
Posted to microsoft.public.word.newusers
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Versions of Word
You have surmised correctly. You don't have to have the actual printer in
order to install the drivers for it. So if you can find out what printer will actually be used, you could each install that printer's drivers. Then, whenever you work on that type of document, be sure you remember to "set" that printer for that document, as Shauna has explained. That way each of you will be seeing, especially in Print Preview, exactly what the actual printer will see when it prints that document. Not only will each of you then be seeing the same thing, but you'll also be seeing exactly what will be printed. Two things to remember: Put your OWN printer back for your own document printingg, and of course, install the "special" printer driver for your collaboration efforts. Just rephrasing using different words, hopefully to add clarity. Hope I haven't confused anything! Pop` B.W. wrote: Sorry I haven't explained myself very well. I don't need to print the document just see it correctly, someone else prints it for copying. But I think what is meant that we should all install a printer with it's driver of the printer actually being used to print the final copy. By having that driver on all our machines the three documents would have that driver formatted within the docs and we should all see them the same???? Well, you need THAT printer driver in effect WHILE you edit/view the related documents. It doesn't have anything to do with the printer driver of the printer of the creator of all the docs (a fourth party) does it? It should be the printer driver of the final printout???? Best case, YES. That would be ideal. If you all had the same printer driver working, you might all stil SEE the same thing, but ... you might not be seeing it as the ACTUAL pritnner will print, if you haven't used THAT printer's driver. TIA B.W. "Shauna Kelly" wrote in message ... Hi B.W. Open the file. File Print. Choose your printer. Click Close (not OK). Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word .... |
#9
Posted to microsoft.public.word.newusers
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Versions of Word
Great, thank you everybody.
B.W. "Pop`" wrote in message ... You have surmised correctly. You don't have to have the actual printer in order to install the drivers for it. So if you can find out what printer will actually be used, you could each install that printer's drivers. Then, whenever you work on that type of document, be sure you remember to "set" that printer for that document, as Shauna has explained. That way each of you will be seeing, especially in Print Preview, exactly what the actual printer will see when it prints that document. Not only will each of you then be seeing the same thing, but you'll also be seeing exactly what will be printed. Two things to remember: Put your OWN printer back for your own document printingg, and of course, install the "special" printer driver for your collaboration efforts. Just rephrasing using different words, hopefully to add clarity. Hope I haven't confused anything! Pop` B.W. wrote: Sorry I haven't explained myself very well. I don't need to print the document just see it correctly, someone else prints it for copying. But I think what is meant that we should all install a printer with it's driver of the printer actually being used to print the final copy. By having that driver on all our machines the three documents would have that driver formatted within the docs and we should all see them the same???? Well, you need THAT printer driver in effect WHILE you edit/view the related documents. It doesn't have anything to do with the printer driver of the printer of the creator of all the docs (a fourth party) does it? It should be the printer driver of the final printout???? Best case, YES. That would be ideal. If you all had the same printer driver working, you might all stil SEE the same thing, but ... you might not be seeing it as the ACTUAL pritnner will print, if you haven't used THAT printer's driver. TIA B.W. "Shauna Kelly" wrote in message ... Hi B.W. Open the file. File Print. Choose your printer. Click Close (not OK). Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word ... |
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