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Word 2007: Custom dictionaries
I have a question about custom dictionaries. I've just recently moved
over to Word 2007 and have already been helped a great deal in making the transition from many helpful posts here. I don't find it too difficult to cope with changes to software and with a combination of info here and my own tendency to click on buttons just to see what happens, I've managed to find my way through the new version of Word without too many problems. However, I'm stuck on getting my mind round the concept of custom dictionaries. I have set them up in the past in Word 2003, but for the life of me I can't remember how I did that (it was some time ago). And in any case, I don't know whether remembering how I did that in the past is of any help with Word 2007. Anyway, I want to set up various custom dictionaries, let's call them "science" and "philosophy". From Word's help files I know how to set those up, but it seems that it's the language that's relevant, rather than the document. I have the feeling that back in Word 2003 there was the facility to specify which custom dictionary would be used for a specific document, maybe on the right-click context menu, but I can't see if there's the same option in Word 2007, or if my memory isn't what it was. I want to produce documents that are (a) to do with science, or (b) to do with philosophy. And both documents are in UK English. Is there a way of determing which custom dictionary would be used for each type of document, or is it the case that all docs in UK English will have to share a custom dictionary that will include, say, "deoxyribonucleic acid" and "Rousseau". Overall, I guess it won't make too much difference, unless the custom dictionary gets too long (and what would be the length limit?), it's just that I like the facility to separate out the various areas of my interests, as I do in Windows Explorer (lots and lots of subdirectories), and I'd like my custom dictionaries to reflect that. If it is possible to have different custom dictionaries per document, I'd be grateful for details on how to achieve that. If it is possible that I've completely dis-remembered my use of custom dictionaries in previous versions of Word or that Word 2007 doesn't offer that facility, I've be grateful to know that as well - at least it would stop me spending time going round and round in the Help files! Many thanks in advance for any advice. And also many thanks for the excellent help from MVPs and others posting here that I've made use of for quite a number of years. -- Elizabeth |
#2
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Word 2007: Custom dictionaries
Hi Elizabeth,
You can have multiple custom dictionaries for a single language, and you can switch them on and off individually (go to Office button Word Options Proofing Custom Dictionaries and check/uncheck them). So you could have both a science.dic and a philosophy.dic stored in the UProof folder, and turn on only one of them for a particular document. What you can't do -- except perhaps with a macro -- is automatically associate a particular dictionary or set of dictionaries with a particular document. As an aside, when you have more than one custom dictionary active at the same time, one of them is always designated as the "default" custom dictionary, the one into which new words will be added during spell-checking. That's the purpose of the Change Default button in the Custom Dictionaries dialog. It's worth double-checking which dictionary is the default, to save yourself the work of rearranging entries later. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Elizabeth wrote: I have a question about custom dictionaries. I've just recently moved over to Word 2007 and have already been helped a great deal in making the transition from many helpful posts here. I don't find it too difficult to cope with changes to software and with a combination of info here and my own tendency to click on buttons just to see what happens, I've managed to find my way through the new version of Word without too many problems. However, I'm stuck on getting my mind round the concept of custom dictionaries. I have set them up in the past in Word 2003, but for the life of me I can't remember how I did that (it was some time ago). And in any case, I don't know whether remembering how I did that in the past is of any help with Word 2007. Anyway, I want to set up various custom dictionaries, let's call them "science" and "philosophy". From Word's help files I know how to set those up, but it seems that it's the language that's relevant, rather than the document. I have the feeling that back in Word 2003 there was the facility to specify which custom dictionary would be used for a specific document, maybe on the right-click context menu, but I can't see if there's the same option in Word 2007, or if my memory isn't what it was. I want to produce documents that are (a) to do with science, or (b) to do with philosophy. And both documents are in UK English. Is there a way of determing which custom dictionary would be used for each type of document, or is it the case that all docs in UK English will have to share a custom dictionary that will include, say, "deoxyribonucleic acid" and "Rousseau". Overall, I guess it won't make too much difference, unless the custom dictionary gets too long (and what would be the length limit?), it's just that I like the facility to separate out the various areas of my interests, as I do in Windows Explorer (lots and lots of subdirectories), and I'd like my custom dictionaries to reflect that. If it is possible to have different custom dictionaries per document, I'd be grateful for details on how to achieve that. If it is possible that I've completely dis-remembered my use of custom dictionaries in previous versions of Word or that Word 2007 doesn't offer that facility, I've be grateful to know that as well - at least it would stop me spending time going round and round in the Help files! Many thanks in advance for any advice. And also many thanks for the excellent help from MVPs and others posting here that I've made use of for quite a number of years. |
#3
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Word 2007: Custom dictionaries
In message , Jay Freedman
writes Hi Elizabeth, You can have multiple custom dictionaries for a single language, and you can switch them on and off individually (go to Office button Word Options Proofing Custom Dictionaries and check/uncheck them). So you could have both a science.dic and a philosophy.dic stored in the UProof folder, and turn on only one of them for a particular document. What you can't do -- except perhaps with a macro -- is automatically associate a particular dictionary or set of dictionaries with a particular document. As an aside, when you have more than one custom dictionary active at the same time, one of them is always designated as the "default" custom dictionary, the one into which new words will be added during spell-checking. That's the purpose of the Change Default button in the Custom Dictionaries dialog. It's worth double-checking which dictionary is the default, to save yourself the work of rearranging entries later. Thanks, Jay. I understand what to do now. I hadn't realised that I could uncheck my own custom dictionaries, nor what the Change Default button would do. I'm pretty much up to speed with Word 2007 in terms of ordinary use, except for one other thing I haven't been able to figure out. But I'll post that as a separate topic. Many thanks again. -- Elizabeth |
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