[Alex]

In Word 2003 SP3, suddenly last week the Styles and Formatting Task Pane,
Styles In Use, started to show the FULL list of all styles available, whether
they are in use in the document or not. I've tried an Office reinstall to try
to get it work correctly to only show the few styles actually in use in a
document, to no avail. I have tried older versions of my custom templates,
etc. Same problem persists. I used to use the "Formatting in Use" display
option heavily, but that option does not even show up now. I'd really
appreciate any help. Thanks so much.
--
Alex

[PamC via OfficeKB.com]

To get the Formatting in Use option back, go to Tools Options Editing tab
and put a check mark in the check box next to Keep track of formatting.
When that box is checked, you won't have the option of seeing Styles in use.
If that is all you want, you an stop reading.

Word considers any style that was ever used in a document or the template on
which it is based to be in use. Templates that are created from old
documents often have lots of these unused styles. Interestingly, when keep
track of formatting is on, Word can tell you whether a particular style is
actually used--and it counts the instances. For current documents and
templates, you can delete the unused styles one by one, you can use a macro
(I use one from the Editorium
http://lists.topica.com/lists/editor...mid=1717381416 .).
or you can follow the advice in this Knowledge base article for W2000 might
also work on anything up to W2003:
http://support.microsoft.com/default...b;en-us;193536. To avoid
having lots of unused styles in you new documents, clean up your templates.

It is seldom helpful to reinstall Office software. Most problems seem to be
like yours-- settings or formatting based.

HTH,
PamC


Alex wrote:
In Word 2003 SP3, suddenly last week the Styles and Formatting Task Pane,
Styles In Use, started to show the FULL list of all styles available, whether
they are in use in the document or not. I've tried an Office reinstall to try
to get it work correctly to only show the few styles actually in use in a
document, to no avail. I have tried older versions of my custom templates,
etc. Same problem persists. I used to use the "Formatting in Use" display
option heavily, but that option does not even show up now. I'd really
appreciate any help. Thanks so much.

--
Message posted via OfficeKB.com
http://www.officekb.com/Uwe/Forums.a...ayout/200807/1

[Gregory K. Maxey]

You might try this as well:
http://gregmaxey.mvps.org/Style_Report.htm

PamC via OfficeKB.com wrote:
To get the Formatting in Use option back, go to Tools Options
Editing tab and put a check mark in the check box next to Keep
track of formatting. When that box is checked, you won't have the
option of seeing Styles in use. If that is all you want, you an stop
reading.

Word considers any style that was ever used in a document or the
template on which it is based to be in use. Templates that are
created from old documents often have lots of these unused styles.
Interestingly, when keep track of formatting is on, Word can tell you
whether a particular style is actually used--and it counts the
instances. For current documents and templates, you can delete the
unused styles one by one, you can use a macro (I use one from the
Editorium
http://lists.topica.com/lists/editor...mid=1717381416
.). or you can follow the advice in this Knowledge base article for
W2000 might also work on anything up to W2003:
http://support.microsoft.com/default...b;en-us;193536. To
avoid having lots of unused styles in you new documents, clean up
your templates.

It is seldom helpful to reinstall Office software. Most problems
seem to be like yours-- settings or formatting based.

HTH,
PamC


Alex wrote:
In Word 2003 SP3, suddenly last week the Styles and Formatting Task
Pane, Styles In Use, started to show the FULL list of all styles
available, whether they are in use in the document or not. I've
tried an Office reinstall to try to get it work correctly to only
show the few styles actually in use in a document, to no avail. I
have tried older versions of my custom templates, etc. Same problem
persists. I used to use the "Formatting in Use" display option
heavily, but that option does not even show up now. I'd really
appreciate any help. Thanks so much.

--
Greg Maxey - Word MVP

My web site http://gregmaxey.mvps.org
Word MVP web site http://word.mvps.org