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#1
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Getting Imformation from external files
Hi,
I am making a product catalouge for my company and I would like to be able to automatically update the price and possibly product desrciption from an external file, based on an entered product code. There would be a layout like this, with each part being in a new row, I would like the sections to be updated from the exteranl file (either .csv, .xls, or .xml). Part No. XXXXXXXX Auto Update Description for XXXXXXXX Price Auto Update Price for XXXXXXXX Part No. YYYYYYYY Auto Update Description for YYYYYYYY Price Auto Update Price for YYYYYYYY Thanks in advance Steve |
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#2
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Getting Imformation from external files
Investigate the IncludeText field; see http://daiya.mvps.org/includetext.htm
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Steve" wrote in message ... Hi, I am making a product catalouge for my company and I would like to be able to automatically update the price and possibly product desrciption from an external file, based on an entered product code. There would be a layout like this, with each part being in a new row, I would like the sections to be updated from the exteranl file (either .csv, .xls, or .xml). Part No. XXXXXXXX Auto Update Description for XXXXXXXX Price Auto Update Price for XXXXXXXX Part No. YYYYYYYY Auto Update Description for YYYYYYYY Price Auto Update Price for YYYYYYYY Thanks in advance Steve |
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#3
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Getting Imformation from external files
Thanks Suzanne, but I can't see how this will work. I don't have a very good
understanding of fields, anychance you could give me a bit more direction. Thanks Steve "Suzanne S. Barnhill" wrote: Investigate the IncludeText field; see http://daiya.mvps.org/includetext.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Steve" wrote in message ... Hi, I am making a product catalouge for my company and I would like to be able to automatically update the price and possibly product desrciption from an external file, based on an entered product code. There would be a layout like this, with each part being in a new row, I would like the sections to be updated from the exteranl file (either .csv, .xls, or .xml). Part No. XXXXXXXX Auto Update Description for XXXXXXXX Price Auto Update Price for XXXXXXXX Part No. YYYYYYYY Auto Update Description for YYYYYYYY Price Auto Update Price for YYYYYYYY Thanks in advance Steve |
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#4
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Getting Imformation from external files
You create an external document that contains the desired data, bookmarked
appropriately. You insert the IncludeText fields referring to those bookmarks. When you update the data in the external file, the data in your document is updated. Alternatively, you put the data in an Excel file and use a catalog/directory merge to create the catalog. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Steve" wrote in message news  Thanks Suzanne, but I can't see how this will work. I don't have a very good understanding of fields, anychance you could give me a bit more direction. Thanks Steve "Suzanne S. Barnhill" wrote: Investigate the IncludeText field; see http://daiya.mvps.org/includetext.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Steve" wrote in message ... Hi, I am making a product catalouge for my company and I would like to be able to automatically update the price and possibly product desrciption from an external file, based on an entered product code. There would be a layout like this, with each part being in a new row, I would like the sections to be updated from the exteranl file (either .csv, .xls, or .xml). Part No. XXXXXXXX Auto Update Description for XXXXXXXX Price Auto Update Price for XXXXXXXX Part No. YYYYYYYY Auto Update Description for YYYYYYYY Price Auto Update Price for YYYYYYYY Thanks in advance Steve |
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#5
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Getting Imformation from external files
Why don't you use a Directory type mail merge?
-- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Steve" wrote in message ... Hi, I am making a product catalouge for my company and I would like to be able to automatically update the price and possibly product desrciption from an external file, based on an entered product code. There would be a layout like this, with each part being in a new row, I would like the sections to be updated from the exteranl file (either .csv, .xls, or .xml). Part No. XXXXXXXX Auto Update Description for XXXXXXXX Price Auto Update Price for XXXXXXXX Part No. YYYYYYYY Auto Update Description for YYYYYYYY Price Auto Update Price for YYYYYYYY Thanks in advance Steve |
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#6
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Getting Imformation from external files
Thanks for the replies. I don't think the directory mail merge will do what
I need. The exteranl file contains more information than is required and is not divided into the correct sections. I really need something that will search the exteranl file for a part no and get the associated information. The include text field may work, I will do some more reading. Thanks Steve "Doug Robbins - Word MVP" wrote: Why don't you use a Directory type mail merge? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Steve" wrote in message ... Hi, I am making a product catalouge for my company and I would like to be able to automatically update the price and possibly product desrciption from an external file, based on an entered product code. There would be a layout like this, with each part being in a new row, I would like the sections to be updated from the exteranl file (either .csv, .xls, or .xml). Part No. XXXXXXXX Auto Update Description for XXXXXXXX Price Auto Update Price for XXXXXXXX Part No. YYYYYYYY Auto Update Description for YYYYYYYY Price Auto Update Price for YYYYYYYY Thanks in advance Steve |
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#7
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Getting Imformation from external files
How is the data arranged in the external file?
-- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Steve" wrote in message ... Thanks for the replies. I don't think the directory mail merge will do what I need. The exteranl file contains more information than is required and is not divided into the correct sections. I really need something that will search the exteranl file for a part no and get the associated information. The include text field may work, I will do some more reading. Thanks Steve "Doug Robbins - Word MVP" wrote: Why don't you use a Directory type mail merge? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Steve" wrote in message ... Hi, I am making a product catalouge for my company and I would like to be able to automatically update the price and possibly product desrciption from an external file, based on an entered product code. There would be a layout like this, with each part being in a new row, I would like the sections to be updated from the exteranl file (either .csv, .xls, or .xml). Part No. XXXXXXXX Auto Update Description for XXXXXXXX Price Auto Update Price for XXXXXXXX Part No. YYYYYYYY Auto Update Description for YYYYYYYY Price Auto Update Price for YYYYYYYY Thanks in advance Steve |
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#8
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Getting Imformation from external files
Hi Doug,
The exteranl file contains data like this: StockCode,Description,SellingPrice AF-070-083,Cultiva ATC Power Cable,193 AF-110-0007-01,A5 Rover DUO,29750 AF-110-0007-03,A5 Rover DUO,0 AF-110-0009-01,A5 Rover QUAD,34750 That is the .csv file any way, the XML looks like this: FormattedReportObjects FormattedReportObject xsi:type="CTFormattedField" Type="xsd:string" FieldName="{InvMaster.StockCode}"ObjectNameStoc kCode1/ObjectName FormattedValueAF-070-083/FormattedValue ValueAF-070-083/Value /FormattedReportObject FormattedReportObject xsi:type="CTFormattedField" Type="xsd:string" FieldName="{InvMaster.Description}"ObjectNameDe scription1/ObjectName FormattedValueCultiva ATC Power Cable/FormattedValue ValueCultiva ATC Power Cable/Value /FormattedReportObject FormattedReportObject xsi:type="CTFormattedField" Type="xsd:string" FieldName="{InvMaster.Supplier}"ObjectNameSuppl ier1/ObjectName FormattedValueNOVA001/FormattedValue ValueNOVA001/Value /FormattedReportObject FormattedReportObject xsi:type="CTFormattedField" Type="xsd:float" FieldName="{InvMaster.MaterialCost}"ObjectNameM aterialCost1/ObjectName FormattedValue84.18/FormattedValue Value84.18/Value /FormattedReportObject FormattedReportObject xsi:type="CTFormattedField" Type="xsd:float" FieldName="{InvPrice.SellingPrice}"ObjectNameSe llingPrice1/ObjectName FormattedValue193.00/FormattedValue Value193.00/Value /FormattedReportObject /FormattedReportObjects with a few higher level objects ommited. Thanks Steve "Doug Robbins - Word MVP" wrote: How is the data arranged in the external file? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Steve" wrote in message ... Thanks for the replies. I don't think the directory mail merge will do what I need. The exteranl file contains more information than is required and is not divided into the correct sections. I really need something that will search the exteranl file for a part no and get the associated information. The include text field may work, I will do some more reading. Thanks Steve "Doug Robbins - Word MVP" wrote: Why don't you use a Directory type mail merge? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Steve" wrote in message ... Hi, I am making a product catalouge for my company and I would like to be able to automatically update the price and possibly product desrciption from an external file, based on an entered product code. There would be a layout like this, with each part being in a new row, I would like the sections to be updated from the exteranl file (either .csv, .xls, or .xml). Part No. XXXXXXXX Auto Update Description for XXXXXXXX Price Auto Update Price for XXXXXXXX Part No. YYYYYYYY Auto Update Description for YYYYYYYY Price Auto Update Price for YYYYYYYY Thanks in advance Steve |
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#9
Posted to microsoft.public.word.tables
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Getting Imformation from external files
If you use a Directory type mail merge main document in which you insert
Part No. StockCode¶ Description¶ Price Selling Price¶ ¶ When you execute that merge to a new document, you will get Part No. AF-070-083 Cultiva ATC Power Cable Price 193 Part No. AF-110-0007-01 A5 Rover DUO Price 29750 Part No. AF-110-0007-03 A5 Rover DUO Price 0 Part No. AF-110-0009-01 A5 Rover QUAD Price 34750 -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Steve" wrote in message ... Hi Doug, The exteranl file contains data like this: StockCode,Description,SellingPrice AF-070-083,Cultiva ATC Power Cable,193 AF-110-0007-01,A5 Rover DUO,29750 AF-110-0007-03,A5 Rover DUO,0 AF-110-0009-01,A5 Rover QUAD,34750 That is the .csv file any way, the XML looks like this: FormattedReportObjects FormattedReportObject xsi:type="CTFormattedField" Type="xsd:string" FieldName="{InvMaster.StockCode}"ObjectNameStoc kCode1/ObjectName FormattedValueAF-070-083/FormattedValue ValueAF-070-083/Value /FormattedReportObject FormattedReportObject xsi:type="CTFormattedField" Type="xsd:string" FieldName="{InvMaster.Description}"ObjectNameDe scription1/ObjectName FormattedValueCultiva ATC Power Cable/FormattedValue ValueCultiva ATC Power Cable/Value /FormattedReportObject FormattedReportObject xsi:type="CTFormattedField" Type="xsd:string" FieldName="{InvMaster.Supplier}"ObjectNameSuppl ier1/ObjectName FormattedValueNOVA001/FormattedValue ValueNOVA001/Value /FormattedReportObject FormattedReportObject xsi:type="CTFormattedField" Type="xsd:float" FieldName="{InvMaster.MaterialCost}"ObjectNameM aterialCost1/ObjectName FormattedValue84.18/FormattedValue Value84.18/Value /FormattedReportObject FormattedReportObject xsi:type="CTFormattedField" Type="xsd:float" FieldName="{InvPrice.SellingPrice}"ObjectNameSe llingPrice1/ObjectName FormattedValue193.00/FormattedValue Value193.00/Value /FormattedReportObject /FormattedReportObjects with a few higher level objects ommited. Thanks Steve "Doug Robbins - Word MVP" wrote: How is the data arranged in the external file? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Steve" wrote in message ... Thanks for the replies. I don't think the directory mail merge will do what I need. The exteranl file contains more information than is required and is not divided into the correct sections. I really need something that will search the exteranl file for a part no and get the associated information. The include text field may work, I will do some more reading. Thanks Steve "Doug Robbins - Word MVP" wrote: Why don't you use a Directory type mail merge? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Steve" wrote in message ... Hi, I am making a product catalouge for my company and I would like to be able to automatically update the price and possibly product desrciption from an external file, based on an entered product code. There would be a layout like this, with each part being in a new row, I would like the sections to be updated from the exteranl file (either .csv, .xls, or .xml). Part No. XXXXXXXX Auto Update Description for XXXXXXXX Price Auto Update Price for XXXXXXXX Part No. YYYYYYYY Auto Update Description for YYYYYYYY Price Auto Update Price for YYYYYYYY Thanks in advance Steve |
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#10
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Getting Imformation from external files
Hi Doug, My only concern with that is that file doesn't contain the parts in the order I require. For instance AF-110-0007-01 occours before AF-070-083 and in a different section of the catalouge. I need a way to maintain the formatting I already have and change the prices and descriptions for the part numbers already entered. Thanks Steve "Doug Robbins - Word MVP" wrote: If you use a Directory type mail merge main document in which you insert Part No. StockCode¶ Description¶ Price Selling Price¶ ¶ When you execute that merge to a new document, you will get Part No. AF-070-083 Cultiva ATC Power Cable Price 193 Part No. AF-110-0007-01 A5 Rover DUO Price 29750 Part No. AF-110-0007-03 A5 Rover DUO Price 0 Part No. AF-110-0009-01 A5 Rover QUAD Price 34750 -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Steve" wrote in message ... Hi Doug, The exteranl file contains data like this: StockCode,Description,SellingPrice AF-070-083,Cultiva ATC Power Cable,193 AF-110-0007-01,A5 Rover DUO,29750 AF-110-0007-03,A5 Rover DUO,0 AF-110-0009-01,A5 Rover QUAD,34750 That is the .csv file any way, the XML looks like this: FormattedReportObjects FormattedReportObject xsi:type="CTFormattedField" Type="xsd:string" FieldName="{InvMaster.StockCode}"ObjectNameStoc kCode1/ObjectName FormattedValueAF-070-083/FormattedValue ValueAF-070-083/Value /FormattedReportObject FormattedReportObject xsi:type="CTFormattedField" Type="xsd:string" FieldName="{InvMaster.Description}"ObjectNameDe scription1/ObjectName FormattedValueCultiva ATC Power Cable/FormattedValue ValueCultiva ATC Power Cable/Value /FormattedReportObject FormattedReportObject xsi:type="CTFormattedField" Type="xsd:string" FieldName="{InvMaster.Supplier}"ObjectNameSuppl ier1/ObjectName FormattedValueNOVA001/FormattedValue ValueNOVA001/Value /FormattedReportObject FormattedReportObject xsi:type="CTFormattedField" Type="xsd:float" FieldName="{InvMaster.MaterialCost}"ObjectNameM aterialCost1/ObjectName FormattedValue84.18/FormattedValue Value84.18/Value /FormattedReportObject FormattedReportObject xsi:type="CTFormattedField" Type="xsd:float" FieldName="{InvPrice.SellingPrice}"ObjectNameSe llingPrice1/ObjectName FormattedValue193.00/FormattedValue Value193.00/Value /FormattedReportObject /FormattedReportObjects with a few higher level objects ommited. Thanks Steve "Doug Robbins - Word MVP" wrote: How is the data arranged in the external file? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Steve" wrote in message ... Thanks for the replies. I don't think the directory mail merge will do what I need. The exteranl file contains more information than is required and is not divided into the correct sections. I really need something that will search the exteranl file for a part no and get the associated information. The include text field may work, I will do some more reading. Thanks Steve "Doug Robbins - Word MVP" wrote: Why don't you use a Directory type mail merge? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Steve" wrote in message ... Hi, I am making a product catalouge for my company and I would like to be able to automatically update the price and possibly product desrciption from an external file, based on an entered product code. There would be a layout like this, with each part being in a new row, I would like the sections to be updated from the exteranl file (either .csv, .xls, or .xml). Part No. XXXXXXXX Auto Update Description for XXXXXXXX Price Auto Update Price for XXXXXXXX Part No. YYYYYYYY Auto Update Description for YYYYYYYY Price Auto Update Price for YYYYYYYY Thanks in advance Steve |
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#11
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Getting Imformation from external files
In that case, you are going to have to either:
1. Insert the description and price by copying each one in turn, the using PasteSpecial and paste as a Link so that it will be updated. 2. Use VBA to iterate through the source, setting the value of document variables in the catalog and have the values displayed by means of { DOCVARIABLE varname } fields in the catalog with those fields being updated by the VBA code so that any changes in the source file are reflected in the document. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Steve" wrote in message ... Hi Doug, My only concern with that is that file doesn't contain the parts in the order I require. For instance AF-110-0007-01 occours before AF-070-083 and in a different section of the catalouge. I need a way to maintain the formatting I already have and change the prices and descriptions for the part numbers already entered. Thanks Steve "Doug Robbins - Word MVP" wrote: If you use a Directory type mail merge main document in which you insert Part No. StockCode¶ Description¶ Price Selling Price¶ ¶ When you execute that merge to a new document, you will get Part No. AF-070-083 Cultiva ATC Power Cable Price 193 Part No. AF-110-0007-01 A5 Rover DUO Price 29750 Part No. AF-110-0007-03 A5 Rover DUO Price 0 Part No. AF-110-0009-01 A5 Rover QUAD Price 34750 -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Steve" wrote in message ... Hi Doug, The exteranl file contains data like this: StockCode,Description,SellingPrice AF-070-083,Cultiva ATC Power Cable,193 AF-110-0007-01,A5 Rover DUO,29750 AF-110-0007-03,A5 Rover DUO,0 AF-110-0009-01,A5 Rover QUAD,34750 That is the .csv file any way, the XML looks like this: FormattedReportObjects FormattedReportObject xsi:type="CTFormattedField" Type="xsd:string" FieldName="{InvMaster.StockCode}"ObjectNameStoc kCode1/ObjectName FormattedValueAF-070-083/FormattedValue ValueAF-070-083/Value /FormattedReportObject FormattedReportObject xsi:type="CTFormattedField" Type="xsd:string" FieldName="{InvMaster.Description}"ObjectNameDe scription1/ObjectName FormattedValueCultiva ATC Power Cable/FormattedValue ValueCultiva ATC Power Cable/Value /FormattedReportObject FormattedReportObject xsi:type="CTFormattedField" Type="xsd:string" FieldName="{InvMaster.Supplier}"ObjectNameSuppl ier1/ObjectName FormattedValueNOVA001/FormattedValue ValueNOVA001/Value /FormattedReportObject FormattedReportObject xsi:type="CTFormattedField" Type="xsd:float" FieldName="{InvMaster.MaterialCost}"ObjectNameM aterialCost1/ObjectName FormattedValue84.18/FormattedValue Value84.18/Value /FormattedReportObject FormattedReportObject xsi:type="CTFormattedField" Type="xsd:float" FieldName="{InvPrice.SellingPrice}"ObjectNameSe llingPrice1/ObjectName FormattedValue193.00/FormattedValue Value193.00/Value /FormattedReportObject /FormattedReportObjects with a few higher level objects ommited. Thanks Steve "Doug Robbins - Word MVP" wrote: How is the data arranged in the external file? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Steve" wrote in message ... Thanks for the replies. I don't think the directory mail merge will do what I need. The exteranl file contains more information than is required and is not divided into the correct sections. I really need something that will search the exteranl file for a part no and get the associated information. The include text field may work, I will do some more reading. Thanks Steve "Doug Robbins - Word MVP" wrote: Why don't you use a Directory type mail merge? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Steve" wrote in message ... Hi, I am making a product catalouge for my company and I would like to be able to automatically update the price and possibly product desrciption from an external file, based on an entered product code. There would be a layout like this, with each part being in a new row, I would like the sections to be updated from the exteranl file (either .csv, .xls, or .xml). Part No. XXXXXXXX Auto Update Description for XXXXXXXX Price Auto Update Price for XXXXXXXX Part No. YYYYYYYY Auto Update Description for YYYYYYYY Price Auto Update Price for YYYYYYYY Thanks in advance Steve |
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