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#1
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Strange behaviour: show/hide formatting symbols reveals old change
In Word 2007, I'm getting some strange behaviour in a document that was
authored by someone else. Track Changes is switched off, all changes have been accepted, and everything looks as it should in whichever view I happen to choose (Print Layout, Draft, whatever). But when I click to show formatting symbols (in whatever view) a whole lot of old changes - deletions AND insertions, ostensibly all accepted, and from before the document got to me - appear in the document, making it quite tricky to work with. These old changes are impervious to anything I try to do with them Editing the document, I can get by - with some inconvenience - provided I keep formatting symbols hidden, and the document seems to print OK, but it would be good to clean out these junk changes before I return the edited document to the author. The only way I have managed to get rid of the junk changes is to copy and paste to a new document as unformatted text, but it isn't feasible to do this for 150 pages and lose all the formatting. Has anyone else come across this sort of thing? Any suggestions for cleaning things up? |
#2
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Strange behaviour: show/hide formatting symbols reveals oldchange
When you use the Next/Previous Change arrows, does it report that
there are no tracked changes in the document? What happens when you choose Accept All Changes from the dropdown below the big Accept Change icon in the Ribbon? If somehow the changes have turned into static text, you could do two Find/Replace operations. If they're indicated in the default way, simply Find all text formatted as Red and Strikethrough (Ctril-H More Format Font), and Replace All with nothing (leave the Replace box empty); then Find all text formatted as Red and Underlined and format the Replace box with color Automatic and No Underline (you can get No Underline by pressing Ctrl-U twice with the cursor in the box, as well as in the Font panel). On Jan 12, 7:09*am, David Newmarch wrote: In Word 2007, I'm getting some strange behaviour in a document that was authored by someone else. Track Changes is switched off, all changes have been accepted, and everything looks as it should in whichever view I happen to choose (Print Layout, Draft, whatever). But when I click to show formatting symbols (in whatever view) a whole lot of old changes - deletions AND insertions, ostensibly all accepted, and from before the document got to me - appear in the document, making it quite tricky to work with. These old changes are impervious to anything I try to do with them Editing the document, I can get by - with some inconvenience - provided I keep formatting symbols hidden, and the document seems to print OK, but it would be good to clean out these junk changes before I return the edited document to the author. The only way I have managed to get rid of the junk changes is to copy and paste to a new document as unformatted text, but it isn't feasible to do this for 150 pages and lose all the formatting. Has anyone else come across this sort of thing? Any suggestions for cleaning things up? |
#3
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Strange behaviour: show/hide formatting symbols reveals oldchange
When you use the Next/Previous Change arrows, does it report that
there are no tracked changes in the document? What happens when you choose Accept All Changes from the dropdown below the big Accept Change icon in the Ribbon? If somehow the changes have turned into static text, you could do two Find/Replace operations. If they're indicated in the default way, simply Find all text formatted as Red and Strikethrough (Ctril-H More Format Font), and Replace All with nothing (leave the Replace box empty); then Find all text formatted as Red and Underlined and format the Replace box with color Automatic and No Underline (you can get No Underline by pressing Ctrl-U twice with the cursor in the box, as well as in the Font panel). On Jan 12, 7:09*am, David Newmarch wrote: In Word 2007, I'm getting some strange behaviour in a document that was authored by someone else. Track Changes is switched off, all changes have been accepted, and everything looks as it should in whichever view I happen to choose (Print Layout, Draft, whatever). But when I click to show formatting symbols (in whatever view) a whole lot of old changes - deletions AND insertions, ostensibly all accepted, and from before the document got to me - appear in the document, making it quite tricky to work with. These old changes are impervious to anything I try to do with them Editing the document, I can get by - with some inconvenience - provided I keep formatting symbols hidden, and the document seems to print OK, but it would be good to clean out these junk changes before I return the edited document to the author. The only way I have managed to get rid of the junk changes is to copy and paste to a new document as unformatted text, but it isn't feasible to do this for 150 pages and lose all the formatting. Has anyone else come across this sort of thing? Any suggestions for cleaning things up? |
#4
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Strange behaviour: show/hide formatting symbols reveals old change
It would appear that the text has been formatted as Hidden. A previous user
has done this instead of using Track Changes. You should be able to delete the Hidden text when it is displayed, and it won't come back. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "David Newmarch" wrote in message ... In Word 2007, I'm getting some strange behaviour in a document that was authored by someone else. Track Changes is switched off, all changes have been accepted, and everything looks as it should in whichever view I happen to choose (Print Layout, Draft, whatever). But when I click to show formatting symbols (in whatever view) a whole lot of old changes - deletions AND insertions, ostensibly all accepted, and from before the document got to me - appear in the document, making it quite tricky to work with. These old changes are impervious to anything I try to do with them Editing the document, I can get by - with some inconvenience - provided I keep formatting symbols hidden, and the document seems to print OK, but it would be good to clean out these junk changes before I return the edited document to the author. The only way I have managed to get rid of the junk changes is to copy and paste to a new document as unformatted text, but it isn't feasible to do this for 150 pages and lose all the formatting. Has anyone else come across this sort of thing? Any suggestions for cleaning things up? |
#5
Posted to microsoft.public.word.docmanagement
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Strange behaviour: show/hide formatting symbols reveals old change
It would appear that the text has been formatted as Hidden. A previous user
has done this instead of using Track Changes. You should be able to delete the Hidden text when it is displayed, and it won't come back. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "David Newmarch" wrote in message ... In Word 2007, I'm getting some strange behaviour in a document that was authored by someone else. Track Changes is switched off, all changes have been accepted, and everything looks as it should in whichever view I happen to choose (Print Layout, Draft, whatever). But when I click to show formatting symbols (in whatever view) a whole lot of old changes - deletions AND insertions, ostensibly all accepted, and from before the document got to me - appear in the document, making it quite tricky to work with. These old changes are impervious to anything I try to do with them Editing the document, I can get by - with some inconvenience - provided I keep formatting symbols hidden, and the document seems to print OK, but it would be good to clean out these junk changes before I return the edited document to the author. The only way I have managed to get rid of the junk changes is to copy and paste to a new document as unformatted text, but it isn't feasible to do this for 150 pages and lose all the formatting. Has anyone else come across this sort of thing? Any suggestions for cleaning things up? |
#6
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Strange behaviour: show/hide formatting symbols reveals old ch
Thanks Suzanne, you hit the nail on the head!
I should have been able to spot this using Reveal Formatting, but that was one thing that somehow just didn't occur to me. Find and Replace then quickly cleaned it all up. Maybe I will discover in due course why the author tried to do things that way. And thanks, too, Peter - though that wasn't quite the problem. "Suzanne S. Barnhill" wrote: It would appear that the text has been formatted as Hidden. A previous user has done this instead of using Track Changes. You should be able to delete the Hidden text when it is displayed, and it won't come back. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "David Newmarch" wrote in message ... In Word 2007, I'm getting some strange behaviour in a document that was authored by someone else. Track Changes is switched off, all changes have been accepted, and everything looks as it should in whichever view I happen to choose (Print Layout, Draft, whatever). But when I click to show formatting symbols (in whatever view) a whole lot of old changes - deletions AND insertions, ostensibly all accepted, and from before the document got to me - appear in the document, making it quite tricky to work with. These old changes are impervious to anything I try to do with them Editing the document, I can get by - with some inconvenience - provided I keep formatting symbols hidden, and the document seems to print OK, but it would be good to clean out these junk changes before I return the edited document to the author. The only way I have managed to get rid of the junk changes is to copy and paste to a new document as unformatted text, but it isn't feasible to do this for 150 pages and lose all the formatting. Has anyone else come across this sort of thing? Any suggestions for cleaning things up? . |
#7
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Strange behaviour: show/hide formatting symbols reveals old ch
Thanks Suzanne, you hit the nail on the head! I should have been able to spot this using Reveal Formatting, but that was one thing that somehow just didn't occur to me. Find and Replace then quickly cleaned it all up. Maybe I will discover in due course why the author tried to do things that way. And thanks, too, Peter - though that wasn't quite the problem. "Suzanne S. Barnhill" wrote: It would appear that the text has been formatted as Hidden. A previous user has done this instead of using Track Changes. You should be able to delete the Hidden text when it is displayed, and it won't come back. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "David Newmarch" wrote in message ... In Word 2007, I'm getting some strange behaviour in a document that was authored by someone else. Track Changes is switched off, all changes have been accepted, and everything looks as it should in whichever view I happen to choose (Print Layout, Draft, whatever). But when I click to show formatting symbols (in whatever view) a whole lot of old changes - deletions AND insertions, ostensibly all accepted, and from before the document got to me - appear in the document, making it quite tricky to work with. These old changes are impervious to anything I try to do with them Editing the document, I can get by - with some inconvenience - provided I keep formatting symbols hidden, and the document seems to print OK, but it would be good to clean out these junk changes before I return the edited document to the author. The only way I have managed to get rid of the junk changes is to copy and paste to a new document as unformatted text, but it isn't feasible to do this for 150 pages and lose all the formatting. Has anyone else come across this sort of thing? Any suggestions for cleaning things up? . |
#8
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Strange behaviour: show/hide formatting symbols reveals old ch
When you Show Hidden Text, it should have purple dotted underlining.
Also, how were insertions vs. deletions indicated? On Jan 12, 3:45*pm, David Newmarch wrote: Thanks Suzanne, you hit the nail on the head! I should have been able to spot this using Reveal Formatting, but that was one thing that somehow just didn't occur to me. Find and Replace then quickly cleaned it all up. Maybe I will discover in due course why the author tried to do things that way. And thanks, too, Peter - though that wasn't quite the problem. "Suzanne S. Barnhill" wrote: It would appear that the text has been formatted as Hidden. A previous user has done this instead of using Track Changes. You should be able to delete the Hidden text when it is displayed, and it won't come back. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "David Newmarch" wrote in message ... In Word 2007, I'm getting some strange behaviour in a document that was authored by someone else. Track Changes is switched off, all changes have been accepted, and everything looks as it should in whichever view I happen to choose (Print Layout, Draft, whatever). But when I click to show formatting symbols (in whatever view) a whole lot of old changes - deletions AND insertions, ostensibly all accepted, and from before the document got to me - appear in the document, making it quite tricky to work with. These old changes are impervious to anything I try to do with them Editing the document, I can get by - with some inconvenience - provided I keep formatting symbols hidden, and the document seems to print OK, but it would be good to clean out these junk changes before I return the edited document to the author. The only way I have managed to get rid of the junk changes is to copy and paste to a new document as unformatted text, but it isn't feasible to do this for 150 pages and lose all the formatting. Has anyone else come across this sort of thing? Any suggestions for cleaning things up? |
#9
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Strange behaviour: show/hide formatting symbols reveals old ch
When you Show Hidden Text, it should have purple dotted underlining.
Also, how were insertions vs. deletions indicated? On Jan 12, 3:45*pm, David Newmarch wrote: Thanks Suzanne, you hit the nail on the head! I should have been able to spot this using Reveal Formatting, but that was one thing that somehow just didn't occur to me. Find and Replace then quickly cleaned it all up. Maybe I will discover in due course why the author tried to do things that way. And thanks, too, Peter - though that wasn't quite the problem. "Suzanne S. Barnhill" wrote: It would appear that the text has been formatted as Hidden. A previous user has done this instead of using Track Changes. You should be able to delete the Hidden text when it is displayed, and it won't come back. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "David Newmarch" wrote in message ... In Word 2007, I'm getting some strange behaviour in a document that was authored by someone else. Track Changes is switched off, all changes have been accepted, and everything looks as it should in whichever view I happen to choose (Print Layout, Draft, whatever). But when I click to show formatting symbols (in whatever view) a whole lot of old changes - deletions AND insertions, ostensibly all accepted, and from before the document got to me - appear in the document, making it quite tricky to work with. These old changes are impervious to anything I try to do with them Editing the document, I can get by - with some inconvenience - provided I keep formatting symbols hidden, and the document seems to print OK, but it would be good to clean out these junk changes before I return the edited document to the author. The only way I have managed to get rid of the junk changes is to copy and paste to a new document as unformatted text, but it isn't feasible to do this for 150 pages and lose all the formatting. Has anyone else come across this sort of thing? Any suggestions for cleaning things up? |
#10
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Strange behaviour: show/hide formatting symbols reveals old ch
Hi Peter, and I appreciate your help. Yes, there is dotted underlining for
what turned out to be hidden text (though it looks black rather than purple). That's something I hadn't previously encountered, and which I am glad to have now learnt about. As for insertions vs deletions, I guess they were in the end really all deletions: repeated deletions, insertions, and redeletions, all ending up as the hidden text - making it a real jumble - with the "final" text unhidden. How that all came about is a mystery. As far as I know the author used Word 2007, though it may well turn out that she and/or her advisor were under some strange misapprehension about how to track changes. But at least I'm glad to have learned something new myself, and I shall in turn advise her with all due humility! Thanks very much for your input. It was good you you to spend the time. "Peter T. Daniels" wrote: When you Show Hidden Text, it should have purple dotted underlining. Also, how were insertions vs. deletions indicated? On Jan 12, 3:45 pm, David Newmarch wrote: Thanks Suzanne, you hit the nail on the head! I should have been able to spot this using Reveal Formatting, but that was one thing that somehow just didn't occur to me. Find and Replace then quickly cleaned it all up. Maybe I will discover in due course why the author tried to do things that way. And thanks, too, Peter - though that wasn't quite the problem. "Suzanne S. Barnhill" wrote: It would appear that the text has been formatted as Hidden. A previous user has done this instead of using Track Changes. You should be able to delete the Hidden text when it is displayed, and it won't come back. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "David Newmarch" wrote in message ... In Word 2007, I'm getting some strange behaviour in a document that was authored by someone else. Track Changes is switched off, all changes have been accepted, and everything looks as it should in whichever view I happen to choose (Print Layout, Draft, whatever). But when I click to show formatting symbols (in whatever view) a whole lot of old changes - deletions AND insertions, ostensibly all accepted, and from before the document got to me - appear in the document, making it quite tricky to work with. These old changes are impervious to anything I try to do with them Editing the document, I can get by - with some inconvenience - provided I keep formatting symbols hidden, and the document seems to print OK, but it would be good to clean out these junk changes before I return the edited document to the author. The only way I have managed to get rid of the junk changes is to copy and paste to a new document as unformatted text, but it isn't feasible to do this for 150 pages and lose all the formatting. Has anyone else come across this sort of thing? Any suggestions for cleaning things up? . |
#11
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Strange behaviour: show/hide formatting symbols reveals old ch
Hi Peter, and I appreciate your help. Yes, there is dotted underlining for
what turned out to be hidden text (though it looks black rather than purple). That's something I hadn't previously encountered, and which I am glad to have now learnt about. As for insertions vs deletions, I guess they were in the end really all deletions: repeated deletions, insertions, and redeletions, all ending up as the hidden text - making it a real jumble - with the "final" text unhidden. How that all came about is a mystery. As far as I know the author used Word 2007, though it may well turn out that she and/or her advisor were under some strange misapprehension about how to track changes. But at least I'm glad to have learned something new myself, and I shall in turn advise her with all due humility! Thanks very much for your input. It was good you you to spend the time. "Peter T. Daniels" wrote: When you Show Hidden Text, it should have purple dotted underlining. Also, how were insertions vs. deletions indicated? On Jan 12, 3:45 pm, David Newmarch wrote: Thanks Suzanne, you hit the nail on the head! I should have been able to spot this using Reveal Formatting, but that was one thing that somehow just didn't occur to me. Find and Replace then quickly cleaned it all up. Maybe I will discover in due course why the author tried to do things that way. And thanks, too, Peter - though that wasn't quite the problem. "Suzanne S. Barnhill" wrote: It would appear that the text has been formatted as Hidden. A previous user has done this instead of using Track Changes. You should be able to delete the Hidden text when it is displayed, and it won't come back. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "David Newmarch" wrote in message ... In Word 2007, I'm getting some strange behaviour in a document that was authored by someone else. Track Changes is switched off, all changes have been accepted, and everything looks as it should in whichever view I happen to choose (Print Layout, Draft, whatever). But when I click to show formatting symbols (in whatever view) a whole lot of old changes - deletions AND insertions, ostensibly all accepted, and from before the document got to me - appear in the document, making it quite tricky to work with. These old changes are impervious to anything I try to do with them Editing the document, I can get by - with some inconvenience - provided I keep formatting symbols hidden, and the document seems to print OK, but it would be good to clean out these junk changes before I return the edited document to the author. The only way I have managed to get rid of the junk changes is to copy and paste to a new document as unformatted text, but it isn't feasible to do this for 150 pages and lose all the formatting. Has anyone else come across this sort of thing? Any suggestions for cleaning things up? . |
#12
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Strange behaviour: show/hide formatting symbols reveals old ch
Make that "good OF you.."!
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#13
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Strange behaviour: show/hide formatting symbols reveals old ch
Make that "good OF you.."!
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#14
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Strange behaviour: show/hide formatting symbols reveals old ch
The dotted underline *is* black. Purple dotted underlines indicate smart
tags. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "David Newmarch" wrote in message news Hi Peter, and I appreciate your help. Yes, there is dotted underlining for what turned out to be hidden text (though it looks black rather than purple). That's something I hadn't previously encountered, and which I am glad to have now learnt about. As for insertions vs deletions, I guess they were in the end really all deletions: repeated deletions, insertions, and redeletions, all ending up as the hidden text - making it a real jumble - with the "final" text unhidden. How that all came about is a mystery. As far as I know the author used Word 2007, though it may well turn out that she and/or her advisor were under some strange misapprehension about how to track changes. But at least I'm glad to have learned something new myself, and I shall in turn advise her with all due humility! Thanks very much for your input. It was good you you to spend the time. "Peter T. Daniels" wrote: When you Show Hidden Text, it should have purple dotted underlining. Also, how were insertions vs. deletions indicated? On Jan 12, 3:45 pm, David Newmarch wrote: Thanks Suzanne, you hit the nail on the head! I should have been able to spot this using Reveal Formatting, but that was one thing that somehow just didn't occur to me. Find and Replace then quickly cleaned it all up. Maybe I will discover in due course why the author tried to do things that way. And thanks, too, Peter - though that wasn't quite the problem. "Suzanne S. Barnhill" wrote: It would appear that the text has been formatted as Hidden. A previous user has done this instead of using Track Changes. You should be able to delete the Hidden text when it is displayed, and it won't come back. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "David Newmarch" wrote in message ... In Word 2007, I'm getting some strange behaviour in a document that was authored by someone else. Track Changes is switched off, all changes have been accepted, and everything looks as it should in whichever view I happen to choose (Print Layout, Draft, whatever). But when I click to show formatting symbols (in whatever view) a whole lot of old changes - deletions AND insertions, ostensibly all accepted, and from before the document got to me - appear in the document, making it quite tricky to work with. These old changes are impervious to anything I try to do with them Editing the document, I can get by - with some inconvenience - provided I keep formatting symbols hidden, and the document seems to print OK, but it would be good to clean out these junk changes before I return the edited document to the author. The only way I have managed to get rid of the junk changes is to copy and paste to a new document as unformatted text, but it isn't feasible to do this for 150 pages and lose all the formatting. Has anyone else come across this sort of thing? Any suggestions for cleaning things up? . |
#15
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Strange behaviour: show/hide formatting symbols reveals old ch
The dotted underline *is* black. Purple dotted underlines indicate smart
tags. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "David Newmarch" wrote in message news Hi Peter, and I appreciate your help. Yes, there is dotted underlining for what turned out to be hidden text (though it looks black rather than purple). That's something I hadn't previously encountered, and which I am glad to have now learnt about. As for insertions vs deletions, I guess they were in the end really all deletions: repeated deletions, insertions, and redeletions, all ending up as the hidden text - making it a real jumble - with the "final" text unhidden. How that all came about is a mystery. As far as I know the author used Word 2007, though it may well turn out that she and/or her advisor were under some strange misapprehension about how to track changes. But at least I'm glad to have learned something new myself, and I shall in turn advise her with all due humility! Thanks very much for your input. It was good you you to spend the time. "Peter T. Daniels" wrote: When you Show Hidden Text, it should have purple dotted underlining. Also, how were insertions vs. deletions indicated? On Jan 12, 3:45 pm, David Newmarch wrote: Thanks Suzanne, you hit the nail on the head! I should have been able to spot this using Reveal Formatting, but that was one thing that somehow just didn't occur to me. Find and Replace then quickly cleaned it all up. Maybe I will discover in due course why the author tried to do things that way. And thanks, too, Peter - though that wasn't quite the problem. "Suzanne S. Barnhill" wrote: It would appear that the text has been formatted as Hidden. A previous user has done this instead of using Track Changes. You should be able to delete the Hidden text when it is displayed, and it won't come back. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "David Newmarch" wrote in message ... In Word 2007, I'm getting some strange behaviour in a document that was authored by someone else. Track Changes is switched off, all changes have been accepted, and everything looks as it should in whichever view I happen to choose (Print Layout, Draft, whatever). But when I click to show formatting symbols (in whatever view) a whole lot of old changes - deletions AND insertions, ostensibly all accepted, and from before the document got to me - appear in the document, making it quite tricky to work with. These old changes are impervious to anything I try to do with them Editing the document, I can get by - with some inconvenience - provided I keep formatting symbols hidden, and the document seems to print OK, but it would be good to clean out these junk changes before I return the edited document to the author. The only way I have managed to get rid of the junk changes is to copy and paste to a new document as unformatted text, but it isn't feasible to do this for 150 pages and lose all the formatting. Has anyone else come across this sort of thing? Any suggestions for cleaning things up? . |
#16
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Strange behaviour: show/hide formatting symbols reveals old ch
I don't use either one ... but if he'd mentioned their presence, his
diagnosis would have been a lot easier! On Jan 13, 8:51*am, "Suzanne S. Barnhill" wrote: The dotted underline *is* black. Purple dotted underlines indicate smart tags. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USAhttp://word.mvps.org "David Newmarch" wrote in message news Hi Peter, and I appreciate your help. Yes, there is dotted underlining for what turned out to be hidden text (though it looks black rather than purple). That's something I hadn't previously encountered, and which I am glad to have now learnt about. As for insertions vs deletions, I guess they were in the end really all deletions: repeated deletions, insertions, and redeletions, all ending up as the hidden text - making it a real jumble - with the "final" text unhidden. How that all came about is a mystery. As far as I know the author used Word 2007, though it may well turn out that she and/or her advisor were under some strange misapprehension about how to track changes. But at least I'm glad to have learned something new myself, and I shall in turn advise her with all due humility! Thanks very much for your input. It was good you you to spend the time. "Peter T. Daniels" wrote: When you Show Hidden Text, it should have purple dotted underlining. Also, how were insertions vs. deletions indicated? On Jan 12, 3:45 pm, David Newmarch wrote: Thanks Suzanne, you hit the nail on the head! I should have been able to spot this using Reveal Formatting, but that was one thing that somehow just didn't occur to me. Find and Replace then quickly cleaned it all up. Maybe I will discover in due course why the author tried to do things that way. And thanks, too, Peter - though that wasn't quite the problem. "Suzanne S. Barnhill" wrote: It would appear that the text has been formatted as Hidden. A previous user has done this instead of using Track Changes. You should be able to delete the Hidden text when it is displayed, and it won't come back. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "David Newmarch" wrote in message ... In Word 2007, I'm getting some strange behaviour in a document that was authored by someone else. Track Changes is switched off, all changes have been accepted, and everything looks as it should in whichever view I happen to choose (Print Layout, Draft, whatever). But when I click to show formatting symbols (in whatever view) a whole lot of old changes - deletions AND insertions, ostensibly all accepted, and from before the document got to me - appear in the document, making it quite tricky to work with.. These old changes are impervious to anything I try to do with them Editing the document, I can get by - with some inconvenience - provided I keep formatting symbols hidden, and the document seems to print OK, but it would be good to clean out these junk changes before I return the edited document to the author. The only way I have managed to get rid of the junk changes is to copy and paste to a new document as unformatted text, but it isn't feasible to do this for 150 pages and lose all the formatting. Has anyone else come across this sort of thing? Any suggestions for cleaning things up? |
#17
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Strange behaviour: show/hide formatting symbols reveals old ch
I don't use either one ... but if he'd mentioned their presence, his
diagnosis would have been a lot easier! On Jan 13, 8:51*am, "Suzanne S. Barnhill" wrote: The dotted underline *is* black. Purple dotted underlines indicate smart tags. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USAhttp://word.mvps.org "David Newmarch" wrote in message news Hi Peter, and I appreciate your help. Yes, there is dotted underlining for what turned out to be hidden text (though it looks black rather than purple). That's something I hadn't previously encountered, and which I am glad to have now learnt about. As for insertions vs deletions, I guess they were in the end really all deletions: repeated deletions, insertions, and redeletions, all ending up as the hidden text - making it a real jumble - with the "final" text unhidden. How that all came about is a mystery. As far as I know the author used Word 2007, though it may well turn out that she and/or her advisor were under some strange misapprehension about how to track changes. But at least I'm glad to have learned something new myself, and I shall in turn advise her with all due humility! Thanks very much for your input. It was good you you to spend the time. "Peter T. Daniels" wrote: When you Show Hidden Text, it should have purple dotted underlining. Also, how were insertions vs. deletions indicated? On Jan 12, 3:45 pm, David Newmarch wrote: Thanks Suzanne, you hit the nail on the head! I should have been able to spot this using Reveal Formatting, but that was one thing that somehow just didn't occur to me. Find and Replace then quickly cleaned it all up. Maybe I will discover in due course why the author tried to do things that way. And thanks, too, Peter - though that wasn't quite the problem. "Suzanne S. Barnhill" wrote: It would appear that the text has been formatted as Hidden. A previous user has done this instead of using Track Changes. You should be able to delete the Hidden text when it is displayed, and it won't come back. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "David Newmarch" wrote in message ... In Word 2007, I'm getting some strange behaviour in a document that was authored by someone else. Track Changes is switched off, all changes have been accepted, and everything looks as it should in whichever view I happen to choose (Print Layout, Draft, whatever). But when I click to show formatting symbols (in whatever view) a whole lot of old changes - deletions AND insertions, ostensibly all accepted, and from before the document got to me - appear in the document, making it quite tricky to work with.. These old changes are impervious to anything I try to do with them Editing the document, I can get by - with some inconvenience - provided I keep formatting symbols hidden, and the document seems to print OK, but it would be good to clean out these junk changes before I return the edited document to the author. The only way I have managed to get rid of the junk changes is to copy and paste to a new document as unformatted text, but it isn't feasible to do this for 150 pages and lose all the formatting. Has anyone else come across this sort of thing? Any suggestions for cleaning things up? |
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Strange behaviour: show/hide formatting symbols reveals old ch
The fact that the text showed up only when nonprinting characters were
displayed was a dead giveaway for me. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Peter T. Daniels" wrote in message ... I don't use either one ... but if he'd mentioned their presence, his diagnosis would have been a lot easier! On Jan 13, 8:51 am, "Suzanne S. Barnhill" wrote: The dotted underline *is* black. Purple dotted underlines indicate smart tags. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USAhttp://word.mvps.org "David Newmarch" wrote in message news Hi Peter, and I appreciate your help. Yes, there is dotted underlining for what turned out to be hidden text (though it looks black rather than purple). That's something I hadn't previously encountered, and which I am glad to have now learnt about. As for insertions vs deletions, I guess they were in the end really all deletions: repeated deletions, insertions, and redeletions, all ending up as the hidden text - making it a real jumble - with the "final" text unhidden. How that all came about is a mystery. As far as I know the author used Word 2007, though it may well turn out that she and/or her advisor were under some strange misapprehension about how to track changes. But at least I'm glad to have learned something new myself, and I shall in turn advise her with all due humility! Thanks very much for your input. It was good you you to spend the time. "Peter T. Daniels" wrote: When you Show Hidden Text, it should have purple dotted underlining. Also, how were insertions vs. deletions indicated? On Jan 12, 3:45 pm, David Newmarch wrote: Thanks Suzanne, you hit the nail on the head! I should have been able to spot this using Reveal Formatting, but that was one thing that somehow just didn't occur to me. Find and Replace then quickly cleaned it all up. Maybe I will discover in due course why the author tried to do things that way. And thanks, too, Peter - though that wasn't quite the problem. "Suzanne S. Barnhill" wrote: It would appear that the text has been formatted as Hidden. A previous user has done this instead of using Track Changes. You should be able to delete the Hidden text when it is displayed, and it won't come back. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "David Newmarch" wrote in message ... In Word 2007, I'm getting some strange behaviour in a document that was authored by someone else. Track Changes is switched off, all changes have been accepted, and everything looks as it should in whichever view I happen to choose (Print Layout, Draft, whatever). But when I click to show formatting symbols (in whatever view) a whole lot of old changes - deletions AND insertions, ostensibly all accepted, and from before the document got to me - appear in the document, making it quite tricky to work with. These old changes are impervious to anything I try to do with them Editing the document, I can get by - with some inconvenience - provided I keep formatting symbols hidden, and the document seems to print OK, but it would be good to clean out these junk changes before I return the edited document to the author. The only way I have managed to get rid of the junk changes is to copy and paste to a new document as unformatted text, but it isn't feasible to do this for 150 pages and lose all the formatting. Has anyone else come across this sort of thing? Any suggestions for cleaning things up? |
#19
Posted to microsoft.public.word.docmanagement
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Strange behaviour: show/hide formatting symbols reveals old ch
The fact that the text showed up only when nonprinting characters were
displayed was a dead giveaway for me. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Peter T. Daniels" wrote in message ... I don't use either one ... but if he'd mentioned their presence, his diagnosis would have been a lot easier! On Jan 13, 8:51 am, "Suzanne S. Barnhill" wrote: The dotted underline *is* black. Purple dotted underlines indicate smart tags. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USAhttp://word.mvps.org "David Newmarch" wrote in message news Hi Peter, and I appreciate your help. Yes, there is dotted underlining for what turned out to be hidden text (though it looks black rather than purple). That's something I hadn't previously encountered, and which I am glad to have now learnt about. As for insertions vs deletions, I guess they were in the end really all deletions: repeated deletions, insertions, and redeletions, all ending up as the hidden text - making it a real jumble - with the "final" text unhidden. How that all came about is a mystery. As far as I know the author used Word 2007, though it may well turn out that she and/or her advisor were under some strange misapprehension about how to track changes. But at least I'm glad to have learned something new myself, and I shall in turn advise her with all due humility! Thanks very much for your input. It was good you you to spend the time. "Peter T. Daniels" wrote: When you Show Hidden Text, it should have purple dotted underlining. Also, how were insertions vs. deletions indicated? On Jan 12, 3:45 pm, David Newmarch wrote: Thanks Suzanne, you hit the nail on the head! I should have been able to spot this using Reveal Formatting, but that was one thing that somehow just didn't occur to me. Find and Replace then quickly cleaned it all up. Maybe I will discover in due course why the author tried to do things that way. And thanks, too, Peter - though that wasn't quite the problem. "Suzanne S. Barnhill" wrote: It would appear that the text has been formatted as Hidden. A previous user has done this instead of using Track Changes. You should be able to delete the Hidden text when it is displayed, and it won't come back. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "David Newmarch" wrote in message ... In Word 2007, I'm getting some strange behaviour in a document that was authored by someone else. Track Changes is switched off, all changes have been accepted, and everything looks as it should in whichever view I happen to choose (Print Layout, Draft, whatever). But when I click to show formatting symbols (in whatever view) a whole lot of old changes - deletions AND insertions, ostensibly all accepted, and from before the document got to me - appear in the document, making it quite tricky to work with. These old changes are impervious to anything I try to do with them Editing the document, I can get by - with some inconvenience - provided I keep formatting symbols hidden, and the document seems to print OK, but it would be good to clean out these junk changes before I return the edited document to the author. The only way I have managed to get rid of the junk changes is to copy and paste to a new document as unformatted text, but it isn't feasible to do this for 150 pages and lose all the formatting. Has anyone else come across this sort of thing? Any suggestions for cleaning things up? |
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