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#1
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One field referencing multiple bookmarks
I have a document containing several bookmarks, each a new letter for
revision; A, B, C...G. For each new version of the document, a new field and letter is entered by the responsible. This procedure is ok (for now) and works fine. In the header of my document I would like the latest revision letter to appear in a field. How do I program my way out of: Check if bookmarks until last filled is found Clear field in header Insert latest (last filled bookmark) revision Any suggestions appreciated. -- Best regards Ulf |
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#2
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One field referencing multiple bookmarks
One possibility, assuming that you will use only single letters and that
each new letter is incremented by alphabet, you could add a docvariable field to the header {DocVariable varLetter} and run the following macro. This will update the field to display the highest bookmark letter. It works on the premise that bookmarks are filed alphabetically so when the macro checks each single digit bookmark, the highest letter is recorded in the document variable. Dim oVars As Variables Dim oBM As Bookmark Dim oStory As Range Set oVars = ActiveDocument.Variables For Each oBM In ActiveDocument.Bookmarks If Len(oBM.name) = 1 Then oVars("varLetter").Value = oBM.name End If Next oBM For Each oStory In ActiveDocument.StoryRanges oStory.Fields.Update If oStory.StoryType wdMainTextStory Then While Not (oStory.NextStoryRange Is Nothing) Set oStory = oStory.NextStoryRange oStory.Fields.Update Wend End If Next oStory Set oStory = Nothing If you want all the Bookmark letters present in the document to be listed then you would need the following variation Dim oVars As Variables Dim oBM As Bookmark Dim sList As String Dim oStory As Range sList = "" Set oVars = ActiveDocument.Variables For Each oBM In ActiveDocument.Bookmarks If Len(oBM.name) = 1 Then sList = sList & oBM.name & _ Chr(44) & Chr(32) End If Next oBM sList = Left(sList, Len(sList) - 2) sList = Left(sList, Len(sList) - 3) & Chr(32) _ & Chr(38) & Chr(32) & Right(sList, 1) oVars("varLetter").Value = sList For Each oStory In ActiveDocument.StoryRanges oStory.Fields.Update If oStory.StoryType wdMainTextStory Then While Not (oStory.NextStoryRange Is Nothing) Set oStory = oStory.NextStoryRange oStory.Fields.Update Wend End If Next oStory Set oStory = Nothing http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "UlfHJensen" wrote in message ... I have a document containing several bookmarks, each a new letter for revision; A, B, C...G. For each new version of the document, a new field and letter is entered by the responsible. This procedure is ok (for now) and works fine. In the header of my document I would like the latest revision letter to appear in a field. How do I program my way out of: Check if bookmarks until last filled is found Clear field in header Insert latest (last filled bookmark) revision Any suggestions appreciated. -- Best regards Ulf |
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#3
Posted to microsoft.public.word.docmanagement
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One field referencing multiple bookmarks
One possibility, assuming that you will use only single letters and that
each new letter is incremented by alphabet, you could add a docvariable field to the header {DocVariable varLetter} and run the following macro. This will update the field to display the highest bookmark letter. It works on the premise that bookmarks are filed alphabetically so when the macro checks each single digit bookmark, the highest letter is recorded in the document variable. Dim oVars As Variables Dim oBM As Bookmark Dim oStory As Range Set oVars = ActiveDocument.Variables For Each oBM In ActiveDocument.Bookmarks If Len(oBM.name) = 1 Then oVars("varLetter").Value = oBM.name End If Next oBM For Each oStory In ActiveDocument.StoryRanges oStory.Fields.Update If oStory.StoryType wdMainTextStory Then While Not (oStory.NextStoryRange Is Nothing) Set oStory = oStory.NextStoryRange oStory.Fields.Update Wend End If Next oStory Set oStory = Nothing If you want all the Bookmark letters present in the document to be listed then you would need the following variation Dim oVars As Variables Dim oBM As Bookmark Dim sList As String Dim oStory As Range sList = "" Set oVars = ActiveDocument.Variables For Each oBM In ActiveDocument.Bookmarks If Len(oBM.name) = 1 Then sList = sList & oBM.name & _ Chr(44) & Chr(32) End If Next oBM sList = Left(sList, Len(sList) - 2) sList = Left(sList, Len(sList) - 3) & Chr(32) _ & Chr(38) & Chr(32) & Right(sList, 1) oVars("varLetter").Value = sList For Each oStory In ActiveDocument.StoryRanges oStory.Fields.Update If oStory.StoryType wdMainTextStory Then While Not (oStory.NextStoryRange Is Nothing) Set oStory = oStory.NextStoryRange oStory.Fields.Update Wend End If Next oStory Set oStory = Nothing http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "UlfHJensen" wrote in message ... I have a document containing several bookmarks, each a new letter for revision; A, B, C...G. For each new version of the document, a new field and letter is entered by the responsible. This procedure is ok (for now) and works fine. In the header of my document I would like the latest revision letter to appear in a field. How do I program my way out of: Check if bookmarks until last filled is found Clear field in header Insert latest (last filled bookmark) revision Any suggestions appreciated. -- Best regards Ulf |
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#4
Posted to microsoft.public.word.docmanagement
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One field referencing multiple bookmarks
Thanks Graham,
Your first paragraph assumptions are indeed correct and hence the macro would probably work. I'll give it a try. -- Best regards Ulf "Graham Mayor" wrote: One possibility, assuming that you will use only single letters and that each new letter is incremented by alphabet, you could add a docvariable field to the header {DocVariable varLetter} and run the following macro. This will update the field to display the highest bookmark letter. It works on the premise that bookmarks are filed alphabetically so when the macro checks each single digit bookmark, the highest letter is recorded in the document variable. Dim oVars As Variables Dim oBM As Bookmark Dim oStory As Range Set oVars = ActiveDocument.Variables For Each oBM In ActiveDocument.Bookmarks If Len(oBM.name) = 1 Then oVars("varLetter").Value = oBM.name End If Next oBM For Each oStory In ActiveDocument.StoryRanges oStory.Fields.Update If oStory.StoryType wdMainTextStory Then While Not (oStory.NextStoryRange Is Nothing) Set oStory = oStory.NextStoryRange oStory.Fields.Update Wend End If Next oStory Set oStory = Nothing If you want all the Bookmark letters present in the document to be listed then you would need the following variation Dim oVars As Variables Dim oBM As Bookmark Dim sList As String Dim oStory As Range sList = "" Set oVars = ActiveDocument.Variables For Each oBM In ActiveDocument.Bookmarks If Len(oBM.name) = 1 Then sList = sList & oBM.name & _ Chr(44) & Chr(32) End If Next oBM sList = Left(sList, Len(sList) - 2) sList = Left(sList, Len(sList) - 3) & Chr(32) _ & Chr(38) & Chr(32) & Right(sList, 1) oVars("varLetter").Value = sList For Each oStory In ActiveDocument.StoryRanges oStory.Fields.Update If oStory.StoryType wdMainTextStory Then While Not (oStory.NextStoryRange Is Nothing) Set oStory = oStory.NextStoryRange oStory.Fields.Update Wend End If Next oStory Set oStory = Nothing http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "UlfHJensen" wrote in message ... I have a document containing several bookmarks, each a new letter for revision; A, B, C...G. For each new version of the document, a new field and letter is entered by the responsible. This procedure is ok (for now) and works fine. In the header of my document I would like the latest revision letter to appear in a field. How do I program my way out of: Check if bookmarks until last filled is found Clear field in header Insert latest (last filled bookmark) revision Any suggestions appreciated. -- Best regards Ulf . |
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#5
Posted to microsoft.public.word.docmanagement
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One field referencing multiple bookmarks
Thanks Graham, Your first paragraph assumptions are indeed correct and hence the macro would probably work. I'll give it a try. -- Best regards Ulf "Graham Mayor" wrote: One possibility, assuming that you will use only single letters and that each new letter is incremented by alphabet, you could add a docvariable field to the header {DocVariable varLetter} and run the following macro. This will update the field to display the highest bookmark letter. It works on the premise that bookmarks are filed alphabetically so when the macro checks each single digit bookmark, the highest letter is recorded in the document variable. Dim oVars As Variables Dim oBM As Bookmark Dim oStory As Range Set oVars = ActiveDocument.Variables For Each oBM In ActiveDocument.Bookmarks If Len(oBM.name) = 1 Then oVars("varLetter").Value = oBM.name End If Next oBM For Each oStory In ActiveDocument.StoryRanges oStory.Fields.Update If oStory.StoryType wdMainTextStory Then While Not (oStory.NextStoryRange Is Nothing) Set oStory = oStory.NextStoryRange oStory.Fields.Update Wend End If Next oStory Set oStory = Nothing If you want all the Bookmark letters present in the document to be listed then you would need the following variation Dim oVars As Variables Dim oBM As Bookmark Dim sList As String Dim oStory As Range sList = "" Set oVars = ActiveDocument.Variables For Each oBM In ActiveDocument.Bookmarks If Len(oBM.name) = 1 Then sList = sList & oBM.name & _ Chr(44) & Chr(32) End If Next oBM sList = Left(sList, Len(sList) - 2) sList = Left(sList, Len(sList) - 3) & Chr(32) _ & Chr(38) & Chr(32) & Right(sList, 1) oVars("varLetter").Value = sList For Each oStory In ActiveDocument.StoryRanges oStory.Fields.Update If oStory.StoryType wdMainTextStory Then While Not (oStory.NextStoryRange Is Nothing) Set oStory = oStory.NextStoryRange oStory.Fields.Update Wend End If Next oStory Set oStory = Nothing http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "UlfHJensen" wrote in message ... I have a document containing several bookmarks, each a new letter for revision; A, B, C...G. For each new version of the document, a new field and letter is entered by the responsible. This procedure is ok (for now) and works fine. In the header of my document I would like the latest revision letter to appear in a field. How do I program my way out of: Check if bookmarks until last filled is found Clear field in header Insert latest (last filled bookmark) revision Any suggestions appreciated. -- Best regards Ulf . |
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#6
Posted to microsoft.public.word.docmanagement
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One field referencing multiple bookmarks
Hi Graham,
I have now tried but -even though the code executes flawlessly - nothing shows in varLetter. I tried to single step the code and it appears the statement If Len(oBM... never goes True depsite letters A and B in the bookmarks respektively, i.e. varLetter show display a "B". I have treid to troubleshoot myself but I am not that into VBA -yet. I am not sure what the second part (the oStory-part) actually is intended to do. Giving my basic idea a re-evaluation, I think probably the easiest way is (for me, that is) to address directly the bookmarks and assigning (Set?) the varLetter value from these. I have only 7 allowable revision letters so having 7 Ifs or similar would not be to confusing. Of course I would have to clear the contents of varLetter prior to checking for new revision. Any help on this? -- Best regards Ulf "Graham Mayor" wrote: One possibility, assuming that you will use only single letters and that each new letter is incremented by alphabet, you could add a docvariable field to the header {DocVariable varLetter} and run the following macro. This will update the field to display the highest bookmark letter. It works on the premise that bookmarks are filed alphabetically so when the macro checks each single digit bookmark, the highest letter is recorded in the document variable. Dim oVars As Variables Dim oBM As Bookmark Dim oStory As Range Set oVars = ActiveDocument.Variables For Each oBM In ActiveDocument.Bookmarks If Len(oBM.name) = 1 Then oVars("varLetter").Value = oBM.name End If Next oBM For Each oStory In ActiveDocument.StoryRanges oStory.Fields.Update If oStory.StoryType wdMainTextStory Then While Not (oStory.NextStoryRange Is Nothing) Set oStory = oStory.NextStoryRange oStory.Fields.Update Wend End If Next oStory Set oStory = Nothing If you want all the Bookmark letters present in the document to be listed then you would need the following variation Dim oVars As Variables Dim oBM As Bookmark Dim sList As String Dim oStory As Range sList = "" Set oVars = ActiveDocument.Variables For Each oBM In ActiveDocument.Bookmarks If Len(oBM.name) = 1 Then sList = sList & oBM.name & _ Chr(44) & Chr(32) End If Next oBM sList = Left(sList, Len(sList) - 2) sList = Left(sList, Len(sList) - 3) & Chr(32) _ & Chr(38) & Chr(32) & Right(sList, 1) oVars("varLetter").Value = sList For Each oStory In ActiveDocument.StoryRanges oStory.Fields.Update If oStory.StoryType wdMainTextStory Then While Not (oStory.NextStoryRange Is Nothing) Set oStory = oStory.NextStoryRange oStory.Fields.Update Wend End If Next oStory Set oStory = Nothing http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "UlfHJensen" wrote in message ... I have a document containing several bookmarks, each a new letter for revision; A, B, C...G. For each new version of the document, a new field and letter is entered by the responsible. This procedure is ok (for now) and works fine. In the header of my document I would like the latest revision letter to appear in a field. How do I program my way out of: Check if bookmarks until last filled is found Clear field in header Insert latest (last filled bookmark) revision Any suggestions appreciated. -- Best regards Ulf . |
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#7
Posted to microsoft.public.word.docmanagement
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One field referencing multiple bookmarks
Hi Graham, I have now tried but -even though the code executes flawlessly - nothing shows in varLetter. I tried to single step the code and it appears the statement If Len(oBM... never goes True depsite letters A and B in the bookmarks respektively, i.e. varLetter show display a "B". I have treid to troubleshoot myself but I am not that into VBA -yet. I am not sure what the second part (the oStory-part) actually is intended to do. Giving my basic idea a re-evaluation, I think probably the easiest way is (for me, that is) to address directly the bookmarks and assigning (Set?) the varLetter value from these. I have only 7 allowable revision letters so having 7 Ifs or similar would not be to confusing. Of course I would have to clear the contents of varLetter prior to checking for new revision. Any help on this? -- Best regards Ulf "Graham Mayor" wrote: One possibility, assuming that you will use only single letters and that each new letter is incremented by alphabet, you could add a docvariable field to the header {DocVariable varLetter} and run the following macro. This will update the field to display the highest bookmark letter. It works on the premise that bookmarks are filed alphabetically so when the macro checks each single digit bookmark, the highest letter is recorded in the document variable. Dim oVars As Variables Dim oBM As Bookmark Dim oStory As Range Set oVars = ActiveDocument.Variables For Each oBM In ActiveDocument.Bookmarks If Len(oBM.name) = 1 Then oVars("varLetter").Value = oBM.name End If Next oBM For Each oStory In ActiveDocument.StoryRanges oStory.Fields.Update If oStory.StoryType wdMainTextStory Then While Not (oStory.NextStoryRange Is Nothing) Set oStory = oStory.NextStoryRange oStory.Fields.Update Wend End If Next oStory Set oStory = Nothing If you want all the Bookmark letters present in the document to be listed then you would need the following variation Dim oVars As Variables Dim oBM As Bookmark Dim sList As String Dim oStory As Range sList = "" Set oVars = ActiveDocument.Variables For Each oBM In ActiveDocument.Bookmarks If Len(oBM.name) = 1 Then sList = sList & oBM.name & _ Chr(44) & Chr(32) End If Next oBM sList = Left(sList, Len(sList) - 2) sList = Left(sList, Len(sList) - 3) & Chr(32) _ & Chr(38) & Chr(32) & Right(sList, 1) oVars("varLetter").Value = sList For Each oStory In ActiveDocument.StoryRanges oStory.Fields.Update If oStory.StoryType wdMainTextStory Then While Not (oStory.NextStoryRange Is Nothing) Set oStory = oStory.NextStoryRange oStory.Fields.Update Wend End If Next oStory Set oStory = Nothing http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "UlfHJensen" wrote in message ... I have a document containing several bookmarks, each a new letter for revision; A, B, C...G. For each new version of the document, a new field and letter is entered by the responsible. This procedure is ok (for now) and works fine. In the header of my document I would like the latest revision letter to appear in a field. How do I program my way out of: Check if bookmarks until last filled is found Clear field in header Insert latest (last filled bookmark) revision Any suggestions appreciated. -- Best regards Ulf . |
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#8
Posted to microsoft.public.word.docmanagement
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One field referencing multiple bookmarks
The macro checks the names of the bookmarks and not the values they contain.
The macro is simply looking for bookmarks called A, B, C etc which it loads in turn into the variable each overwriting the previous letter, and as they are in alphabetical order, the last letter is the one that the variable retains ... until you add another bookmark and re-run the macro. If you want to send me a sample of your document (use the link on the home page of my web site - and remove any sensitive data) I would be able to see exactly what you are doing and maybe suggest a workaround to achieve what you want. At the moment I am not 100% clear on how you are using the version information - the bookmark(s) and the 'field'. It may, for example not be necessary top use a bookmark at all - you could simply write the letter to a docvariable with a macro and reproduce it with a docvariable field or If there is only one letter in the document at a time, format that letter with a unique character style (that can be the same as the underlying style except for the name) and reproduce the content of the style - the letter - in the header using a Styleref field. If you merely want to reflect the revision letters in the variable then the following macro will do that - up to a maximum of 7 letters A- G. Run this macro in the the last saved version of the document. When you save it increments the letter and saves the document with the same filename in the same folder with the addition of the incremented letter e.g. C:\Path\filename revision A.doc Sub FileSave() Dim oDoc As Document Dim oVars As Variables Dim oStory As Range Dim sFname As String Set oDoc = ActiveDocument Set oVars = oDoc.Variables On Error Resume Next If oVars("varLetter").Value = "" Then oVars("varLetter").Value = " " End If If Len(oDoc.Path) = 0 Then oDoc.Save End If sFname = Left(oDoc.FullName, Len(oDoc.FullName) - _ (Len(oDoc.FullName) - InStrRev(oDoc.FullName, ".") + 1)) Select Case oVars("varLetter").Value Case " ": oVars("varLetter").Value = "A" Case "A" oVars("varLetter").Value = "B" sFname = Replace(sFname, " Revision A", "") Case "B" oVars("varLetter").Value = "C" sFname = Replace(sFname, " Revision B", "") Case "C" oVars("varLetter").Value = "D" sFname = Replace(sFname, " Revision C", "") Case "D" oVars("varLetter").Value = "E" sFname = Replace(sFname, " Revision D", "") Case "E" oVars("varLetter").Value = "F" sFname = Replace(sFname, " Revision E", "") Case "F" oVars("varLetter").Value = "G" sFname = Replace(sFname, " Revision F", "") Case Else: MsgBox "Maximum permitted revision already added." & vbCr & _ "Revision letter will not be updated" & vbCr & _ "Document will not be saved", vbInformation, "Revisions" Exit Sub End Select For Each oStory In oDoc.StoryRanges oStory.Fields.Update If oStory.StoryType wdMainTextStory Then While Not (oStory.NextStoryRange Is Nothing) Set oStory = oStory.NextStoryRange oStory.Fields.Update Wend End If Next oStory Set oStory = Nothing oDoc.SaveAs sFname & " Revision " & oVars("varLetter").Value End Sub -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "UlfHJensen" wrote in message ... Hi Graham, I have now tried but -even though the code executes flawlessly - nothing shows in varLetter. I tried to single step the code and it appears the statement If Len(oBM... never goes True depsite letters A and B in the bookmarks respektively, i.e. varLetter show display a "B". I have treid to troubleshoot myself but I am not that into VBA -yet. I am not sure what the second part (the oStory-part) actually is intended to do. Giving my basic idea a re-evaluation, I think probably the easiest way is (for me, that is) to address directly the bookmarks and assigning (Set?) the varLetter value from these. I have only 7 allowable revision letters so having 7 Ifs or similar would not be to confusing. Of course I would have to clear the contents of varLetter prior to checking for new revision. Any help on this? -- Best regards Ulf "Graham Mayor" wrote: One possibility, assuming that you will use only single letters and that each new letter is incremented by alphabet, you could add a docvariable field to the header {DocVariable varLetter} and run the following macro. This will update the field to display the highest bookmark letter. It works on the premise that bookmarks are filed alphabetically so when the macro checks each single digit bookmark, the highest letter is recorded in the document variable. Dim oVars As Variables Dim oBM As Bookmark Dim oStory As Range Set oVars = ActiveDocument.Variables For Each oBM In ActiveDocument.Bookmarks If Len(oBM.name) = 1 Then oVars("varLetter").Value = oBM.name End If Next oBM For Each oStory In ActiveDocument.StoryRanges oStory.Fields.Update If oStory.StoryType wdMainTextStory Then While Not (oStory.NextStoryRange Is Nothing) Set oStory = oStory.NextStoryRange oStory.Fields.Update Wend End If Next oStory Set oStory = Nothing If you want all the Bookmark letters present in the document to be listed then you would need the following variation Dim oVars As Variables Dim oBM As Bookmark Dim sList As String Dim oStory As Range sList = "" Set oVars = ActiveDocument.Variables For Each oBM In ActiveDocument.Bookmarks If Len(oBM.name) = 1 Then sList = sList & oBM.name & _ Chr(44) & Chr(32) End If Next oBM sList = Left(sList, Len(sList) - 2) sList = Left(sList, Len(sList) - 3) & Chr(32) _ & Chr(38) & Chr(32) & Right(sList, 1) oVars("varLetter").Value = sList For Each oStory In ActiveDocument.StoryRanges oStory.Fields.Update If oStory.StoryType wdMainTextStory Then While Not (oStory.NextStoryRange Is Nothing) Set oStory = oStory.NextStoryRange oStory.Fields.Update Wend End If Next oStory Set oStory = Nothing http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "UlfHJensen" wrote in message ... I have a document containing several bookmarks, each a new letter for revision; A, B, C...G. For each new version of the document, a new field and letter is entered by the responsible. This procedure is ok (for now) and works fine. In the header of my document I would like the latest revision letter to appear in a field. How do I program my way out of: Check if bookmarks until last filled is found Clear field in header Insert latest (last filled bookmark) revision Any suggestions appreciated. -- Best regards Ulf . |
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#9
Posted to microsoft.public.word.docmanagement
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One field referencing multiple bookmarks
The macro checks the names of the bookmarks and not the values they contain. The macro is simply looking for bookmarks called A, B, C etc which it loads in turn into the variable each overwriting the previous letter, and as they are in alphabetical order, the last letter is the one that the variable retains ... until you add another bookmark and re-run the macro. If you want to send me a sample of your document (use the link on the home page of my web site - and remove any sensitive data) I would be able to see exactly what you are doing and maybe suggest a workaround to achieve what you want. At the moment I am not 100% clear on how you are using the version information - the bookmark(s) and the 'field'. It may, for example not be necessary top use a bookmark at all - you could simply write the letter to a docvariable with a macro and reproduce it with a docvariable field or If there is only one letter in the document at a time, format that letter with a unique character style (that can be the same as the underlying style except for the name) and reproduce the content of the style - the letter - in the header using a Styleref field. If you merely want to reflect the revision letters in the variable then the following macro will do that - up to a maximum of 7 letters A- G. Run this macro in the the last saved version of the document. When you save it increments the letter and saves the document with the same filename in the same folder with the addition of the incremented letter e.g. C:\Path\filename revision A.doc Sub FileSave() Dim oDoc As Document Dim oVars As Variables Dim oStory As Range Dim sFname As String Set oDoc = ActiveDocument Set oVars = oDoc.Variables On Error Resume Next If oVars("varLetter").Value = "" Then oVars("varLetter").Value = " " End If If Len(oDoc.Path) = 0 Then oDoc.Save End If sFname = Left(oDoc.FullName, Len(oDoc.FullName) - _ (Len(oDoc.FullName) - InStrRev(oDoc.FullName, ".") + 1)) Select Case oVars("varLetter").Value Case " ": oVars("varLetter").Value = "A" Case "A" oVars("varLetter").Value = "B" sFname = Replace(sFname, " Revision A", "") Case "B" oVars("varLetter").Value = "C" sFname = Replace(sFname, " Revision B", "") Case "C" oVars("varLetter").Value = "D" sFname = Replace(sFname, " Revision C", "") Case "D" oVars("varLetter").Value = "E" sFname = Replace(sFname, " Revision D", "") Case "E" oVars("varLetter").Value = "F" sFname = Replace(sFname, " Revision E", "") Case "F" oVars("varLetter").Value = "G" sFname = Replace(sFname, " Revision F", "") Case Else: MsgBox "Maximum permitted revision already added." & vbCr & _ "Revision letter will not be updated" & vbCr & _ "Document will not be saved", vbInformation, "Revisions" Exit Sub End Select For Each oStory In oDoc.StoryRanges oStory.Fields.Update If oStory.StoryType wdMainTextStory Then While Not (oStory.NextStoryRange Is Nothing) Set oStory = oStory.NextStoryRange oStory.Fields.Update Wend End If Next oStory Set oStory = Nothing oDoc.SaveAs sFname & " Revision " & oVars("varLetter").Value End Sub -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "UlfHJensen" wrote in message ... Hi Graham, I have now tried but -even though the code executes flawlessly - nothing shows in varLetter. I tried to single step the code and it appears the statement If Len(oBM... never goes True depsite letters A and B in the bookmarks respektively, i.e. varLetter show display a "B". I have treid to troubleshoot myself but I am not that into VBA -yet. I am not sure what the second part (the oStory-part) actually is intended to do. Giving my basic idea a re-evaluation, I think probably the easiest way is (for me, that is) to address directly the bookmarks and assigning (Set?) the varLetter value from these. I have only 7 allowable revision letters so having 7 Ifs or similar would not be to confusing. Of course I would have to clear the contents of varLetter prior to checking for new revision. Any help on this? -- Best regards Ulf "Graham Mayor" wrote: One possibility, assuming that you will use only single letters and that each new letter is incremented by alphabet, you could add a docvariable field to the header {DocVariable varLetter} and run the following macro. This will update the field to display the highest bookmark letter. It works on the premise that bookmarks are filed alphabetically so when the macro checks each single digit bookmark, the highest letter is recorded in the document variable. Dim oVars As Variables Dim oBM As Bookmark Dim oStory As Range Set oVars = ActiveDocument.Variables For Each oBM In ActiveDocument.Bookmarks If Len(oBM.name) = 1 Then oVars("varLetter").Value = oBM.name End If Next oBM For Each oStory In ActiveDocument.StoryRanges oStory.Fields.Update If oStory.StoryType wdMainTextStory Then While Not (oStory.NextStoryRange Is Nothing) Set oStory = oStory.NextStoryRange oStory.Fields.Update Wend End If Next oStory Set oStory = Nothing If you want all the Bookmark letters present in the document to be listed then you would need the following variation Dim oVars As Variables Dim oBM As Bookmark Dim sList As String Dim oStory As Range sList = "" Set oVars = ActiveDocument.Variables For Each oBM In ActiveDocument.Bookmarks If Len(oBM.name) = 1 Then sList = sList & oBM.name & _ Chr(44) & Chr(32) End If Next oBM sList = Left(sList, Len(sList) - 2) sList = Left(sList, Len(sList) - 3) & Chr(32) _ & Chr(38) & Chr(32) & Right(sList, 1) oVars("varLetter").Value = sList For Each oStory In ActiveDocument.StoryRanges oStory.Fields.Update If oStory.StoryType wdMainTextStory Then While Not (oStory.NextStoryRange Is Nothing) Set oStory = oStory.NextStoryRange oStory.Fields.Update Wend End If Next oStory Set oStory = Nothing http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "UlfHJensen" wrote in message ... I have a document containing several bookmarks, each a new letter for revision; A, B, C...G. For each new version of the document, a new field and letter is entered by the responsible. This procedure is ok (for now) and works fine. In the header of my document I would like the latest revision letter to appear in a field. How do I program my way out of: Check if bookmarks until last filled is found Clear field in header Insert latest (last filled bookmark) revision Any suggestions appreciated. -- Best regards Ulf . |
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