[Bob S[_2_]]

I have a Word document given to me which has the page numbers too high on
the page. In fact in some cases there are actually some lines below the
page numbers. The page numbers are in the middle at the bottom of the page.
Can someone tell me how to move the page numbers down as low as possible on
the page? Thank you in advance.
Bob

[Suzanne S. Barnhill]

Delete the empty paragraphs below the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I have a Word document given to me which has the page numbers too high on
the page. In fact in some cases there are actually some lines below the
page numbers. The page numbers are in the middle at the bottom of the
page. Can someone tell me how to move the page numbers down as low as
possible on the page? Thank you in advance.
Bob

[Bob S[_2_]]

I am sorry. I gave the wrong impression. I meant that on a number of
pages, there area several sentances which I need to keep found below the
page numbers.

"Suzanne S. Barnhill" wrote in message
...
Delete the empty paragraphs below the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I have a Word document given to me which has the page numbers too high on
the page. In fact in some cases there are actually some lines below the
page numbers. The page numbers are in the middle at the bottom of the
page. Can someone tell me how to move the page numbers down as low as
possible on the page? Thank you in advance.
Bob

[Suzanne S. Barnhill]

Reduce the footer margin to something less than the bottom margin.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I am sorry. I gave the wrong impression. I meant that on a number of
pages, there area several sentances which I need to keep found below the
page numbers.

"Suzanne S. Barnhill" wrote in message
...
Delete the empty paragraphs below the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I have a Word document given to me which has the page numbers too high on
the page. In fact in some cases there are actually some lines below the
page numbers. The page numbers are in the middle at the bottom of the
page. Can someone tell me how to move the page numbers down as low as
possible on the page? Thank you in advance.
Bob

[Bob S[_2_]]

Thank you Suzanne. That helped a lot. With that instruction I was able to
add a page number to the footer and to put it nice an low on the page.
However, there still exists another page number about an inch higher. If I
double click this other page number and then click it once more, it appears
to be in a text box (about 6 inches across) in the lower part of each page.
If I click the gray box around the page number the black boxes used to size
it appear. If I then press delete, the box and the number disappear. Is
there a way to get all of these boxes to disappear at once, so that only the
page numbers that I put low in the footer (like you instructed me) remain?
Thanks again.
Bob


"Suzanne S. Barnhill" wrote in message
...
Reduce the footer margin to something less than the bottom margin.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I am sorry. I gave the wrong impression. I meant that on a number of
pages, there area several sentances which I need to keep found below the
page numbers.

"Suzanne S. Barnhill" wrote in message
...
Delete the empty paragraphs below the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I have a Word document given to me which has the page numbers too high
on the page. In fact in some cases there are actually some lines below
the page numbers. The page numbers are in the middle at the bottom of
the page. Can someone tell me how to move the page numbers down as low
as possible on the page? Thank you in advance.
Bob

[Suzanne S. Barnhill]

When you use the Insert | Page Numbers command, the page number is inserted
in a frame. Every time you use this command, another frame is inserted.
Which is why using the Insert Page Number command on the Header and Footer
toolbar is recommended. I'm afraid you'll have to go through the footers one
by one and delete the frames one by one. For more on this, see
http://word.mvps.org/FAQs/Formatting...lyIndented.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
Thank you Suzanne. That helped a lot. With that instruction I was able
to add a page number to the footer and to put it nice an low on the page.
However, there still exists another page number about an inch higher. If
I double click this other page number and then click it once more, it
appears to be in a text box (about 6 inches across) in the lower part of
each page. If I click the gray box around the page number the black boxes
used to size it appear. If I then press delete, the box and the number
disappear. Is there a way to get all of these boxes to disappear at once,
so that only the page numbers that I put low in the footer (like you
instructed me) remain?
Thanks again.
Bob


"Suzanne S. Barnhill" wrote in message
...
Reduce the footer margin to something less than the bottom margin.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I am sorry. I gave the wrong impression. I meant that on a number of
pages, there area several sentances which I need to keep found below the
page numbers.

"Suzanne S. Barnhill" wrote in message
...
Delete the empty paragraphs below the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I have a Word document given to me which has the page numbers too high
on the page. In fact in some cases there are actually some lines below
the page numbers. The page numbers are in the middle at the bottom of
the page. Can someone tell me how to move the page numbers down as low
as possible on the page? Thank you in advance.
Bob

[Bob S[_2_]]

Thank you Suzanne,
I have gone through and deleted all 132 page number frames. And I have the
Header and Footer toolbar onscreen. When I click Insert Page Number, I see
a page number inserted into the footer, left justified. If I want it to be
centered I can press ^E and it will move over. However, I do not see any
page numbers in any of the other footers in the document. How can I get
page numbers throughout the document (and preferably have them centered)?
Thank you again in advance.

"Suzanne S. Barnhill" wrote in message
...
When you use the Insert | Page Numbers command, the page number is
inserted in a frame. Every time you use this command, another frame is
inserted. Which is why using the Insert Page Number command on the Header
and Footer toolbar is recommended. I'm afraid you'll have to go through
the footers one by one and delete the frames one by one. For more on this,
see http://word.mvps.org/FAQs/Formatting...lyIndented.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
Thank you Suzanne. That helped a lot. With that instruction I was able
to add a page number to the footer and to put it nice an low on the page.
However, there still exists another page number about an inch higher. If
I double click this other page number and then click it once more, it
appears to be in a text box (about 6 inches across) in the lower part of
each page. If I click the gray box around the page number the black boxes
used to size it appear. If I then press delete, the box and the number
disappear. Is there a way to get all of these boxes to disappear at
once, so that only the page numbers that I put low in the footer (like
you instructed me) remain?
Thanks again.
Bob


"Suzanne S. Barnhill" wrote in message
...
Reduce the footer margin to something less than the bottom margin.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I am sorry. I gave the wrong impression. I meant that on a number of
pages, there area several sentances which I need to keep found below the
page numbers.

"Suzanne S. Barnhill" wrote in message
...
Delete the empty paragraphs below the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I have a Word document given to me which has the page numbers too high
on the page. In fact in some cases there are actually some lines
below the page numbers. The page numbers are in the middle at the
bottom of the page. Can someone tell me how to move the page numbers
down as low as possible on the page? Thank you in advance.
Bob

[Bob S[_2_]]

Suzanne, I tried a fresh document and found that clicking Insert Page Number
while in the first Footer did indeed enter the page number in all of the
footers. So, I looked more carefully at my big document, in which I need
the help. The footers in that big document are not just labeled "Footer".
Rather, they are labeled something like "Odd Page Footer - Section 2 -" With
it sometimes saying "Even Page ..." and having many different sections. So,
I have a new question. Is there a way to get rid of the old headers and
footers and reinserting regular footers, which will take the page numbers in
a normal way?
Thanks.
Bob


"Bob S" wrote in message
...
Thank you Suzanne,
I have gone through and deleted all 132 page number frames. And I have the
Header and Footer toolbar onscreen. When I click Insert Page Number, I
see a page number inserted into the footer, left justified. If I want it
to be centered I can press ^E and it will move over. However, I do not
see any page numbers in any of the other footers in the document. How can
I get page numbers throughout the document (and preferably have them
centered)? Thank you again in advance.

"Suzanne S. Barnhill" wrote in message
...
When you use the Insert | Page Numbers command, the page number is
inserted in a frame. Every time you use this command, another frame is
inserted. Which is why using the Insert Page Number command on the Header
and Footer toolbar is recommended. I'm afraid you'll have to go through
the footers one by one and delete the frames one by one. For more on
this, see http://word.mvps.org/FAQs/Formatting...lyIndented.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
Thank you Suzanne. That helped a lot. With that instruction I was able
to add a page number to the footer and to put it nice an low on the
page. However, there still exists another page number about an inch
higher. If I double click this other page number and then click it once
more, it appears to be in a text box (about 6 inches across) in the
lower part of each page. If I click the gray box around the page number
the black boxes used to size it appear. If I then press delete, the box
and the number disappear. Is there a way to get all of these boxes to
disappear at once, so that only the page numbers that I put low in the
footer (like you instructed me) remain?
Thanks again.
Bob


"Suzanne S. Barnhill" wrote in message
...
Reduce the footer margin to something less than the bottom margin.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I am sorry. I gave the wrong impression. I meant that on a number of
pages, there area several sentances which I need to keep found below
the page numbers.

"Suzanne S. Barnhill" wrote in message
...
Delete the empty paragraphs below the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I have a Word document given to me which has the page numbers too
high on the page. In fact in some cases there are actually some
lines below the page numbers. The page numbers are in the middle at
the bottom of the page. Can someone tell me how to move the page
numbers down as low as possible on the page? Thank you in advance.
Bob

[Suzanne S. Barnhill]

Do you have a whole bunch of section breaks? Sounds like it. Only you can
decide whether you really need them (if they document was converted from
WordPerfect, you'll have a slew of unnecessary ones). If you really do, then
you will have to use the Show Next button on the Header and Footer toolbar
to skip to the next section, click on the Same as Previous (or Link to
Previous) button to link that footer to the previous one, which should give
you the page number. Repeat as needed for the remaining sections.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
Thank you Suzanne,
I have gone through and deleted all 132 page number frames. And I have the
Header and Footer toolbar onscreen. When I click Insert Page Number, I
see a page number inserted into the footer, left justified. If I want it
to be centered I can press ^E and it will move over. However, I do not
see any page numbers in any of the other footers in the document. How can
I get page numbers throughout the document (and preferably have them
centered)? Thank you again in advance.

"Suzanne S. Barnhill" wrote in message
...
When you use the Insert | Page Numbers command, the page number is
inserted in a frame. Every time you use this command, another frame is
inserted. Which is why using the Insert Page Number command on the Header
and Footer toolbar is recommended. I'm afraid you'll have to go through
the footers one by one and delete the frames one by one. For more on
this, see http://word.mvps.org/FAQs/Formatting...lyIndented.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
Thank you Suzanne. That helped a lot. With that instruction I was able
to add a page number to the footer and to put it nice an low on the
page. However, there still exists another page number about an inch
higher. If I double click this other page number and then click it once
more, it appears to be in a text box (about 6 inches across) in the
lower part of each page. If I click the gray box around the page number
the black boxes used to size it appear. If I then press delete, the box
and the number disappear. Is there a way to get all of these boxes to
disappear at once, so that only the page numbers that I put low in the
footer (like you instructed me) remain?
Thanks again.
Bob


"Suzanne S. Barnhill" wrote in message
...
Reduce the footer margin to something less than the bottom margin.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I am sorry. I gave the wrong impression. I meant that on a number of
pages, there area several sentances which I need to keep found below
the page numbers.

"Suzanne S. Barnhill" wrote in message
...
Delete the empty paragraphs below the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I have a Word document given to me which has the page numbers too
high on the page. In fact in some cases there are actually some
lines below the page numbers. The page numbers are in the middle at
the bottom of the page. Can someone tell me how to move the page
numbers down as low as possible on the page? Thank you in advance.
Bob

[Bob S[_2_]]

Thanks Suzanne. Yes, the document was converted from WordPerfect, and I do
have a whole slew of unnecessary section breaks. Since I do not need them,
is there a simple way to get rid of all of the section breaks and put in
simple footers?

"Suzanne S. Barnhill" wrote in message
...
Do you have a whole bunch of section breaks? Sounds like it. Only you can
decide whether you really need them (if they document was converted from
WordPerfect, you'll have a slew of unnecessary ones). If you really do,
then you will have to use the Show Next button on the Header and Footer
toolbar to skip to the next section, click on the Same as Previous (or
Link to Previous) button to link that footer to the previous one, which
should give you the page number. Repeat as needed for the remaining
sections.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
Thank you Suzanne,
I have gone through and deleted all 132 page number frames. And I have
the Header and Footer toolbar onscreen. When I click Insert Page Number,
I see a page number inserted into the footer, left justified. If I want
it to be centered I can press ^E and it will move over. However, I do
not see any page numbers in any of the other footers in the document.
How can I get page numbers throughout the document (and preferably have
them centered)? Thank you again in advance.

"Suzanne S. Barnhill" wrote in message
...
When you use the Insert | Page Numbers command, the page number is
inserted in a frame. Every time you use this command, another frame is
inserted. Which is why using the Insert Page Number command on the
Header and Footer toolbar is recommended. I'm afraid you'll have to go
through the footers one by one and delete the frames one by one. For
more on this, see
http://word.mvps.org/FAQs/Formatting...lyIndented.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
Thank you Suzanne. That helped a lot. With that instruction I was
able to add a page number to the footer and to put it nice an low on
the page. However, there still exists another page number about an inch
higher. If I double click this other page number and then click it
once more, it appears to be in a text box (about 6 inches across) in
the lower part of each page. If I click the gray box around the page
number the black boxes used to size it appear. If I then press delete,
the box and the number disappear. Is there a way to get all of these
boxes to disappear at once, so that only the page numbers that I put
low in the footer (like you instructed me) remain?
Thanks again.
Bob


"Suzanne S. Barnhill" wrote in message
...
Reduce the footer margin to something less than the bottom margin.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I am sorry. I gave the wrong impression. I meant that on a number of
pages, there area several sentances which I need to keep found below
the page numbers.

"Suzanne S. Barnhill" wrote in message
...
Delete the empty paragraphs below the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I have a Word document given to me which has the page numbers too
high on the page. In fact in some cases there are actually some
lines below the page numbers. The page numbers are in the middle at
the bottom of the page. Can someone tell me how to move the page
numbers down as low as possible on the page? Thank you in advance.
Bob

[Terry Farrell]

You can use the Search and Replace dialog to find section breaks and replace
them with either a paragraph break (probably the sensible choice) or
nothing.

Select Replace and in the dialog, press the MORE button. At the bottom you
will see a SPECIAL button which is a drop down list of special characters
including Section Breaks (which is ^b).

--
Terry Farrell - MSWord MVP

"Bob S" wrote in message
...
Thanks Suzanne. Yes, the document was converted from WordPerfect, and I
do have a whole slew of unnecessary section breaks. Since I do not need
them, is there a simple way to get rid of all of the section breaks and
put in simple footers?

"Suzanne S. Barnhill" wrote in message
...
Do you have a whole bunch of section breaks? Sounds like it. Only you can
decide whether you really need them (if they document was converted from
WordPerfect, you'll have a slew of unnecessary ones). If you really do,
then you will have to use the Show Next button on the Header and Footer
toolbar to skip to the next section, click on the Same as Previous (or
Link to Previous) button to link that footer to the previous one, which
should give you the page number. Repeat as needed for the remaining
sections.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
Thank you Suzanne,
I have gone through and deleted all 132 page number frames. And I have
the Header and Footer toolbar onscreen. When I click Insert Page
Number, I see a page number inserted into the footer, left justified.
If I want it to be centered I can press ^E and it will move over.
However, I do not see any page numbers in any of the other footers in
the document. How can I get page numbers throughout the document (and
preferably have them centered)? Thank you again in advance.

"Suzanne S. Barnhill" wrote in message
...
When you use the Insert | Page Numbers command, the page number is
inserted in a frame. Every time you use this command, another frame is
inserted. Which is why using the Insert Page Number command on the
Header and Footer toolbar is recommended. I'm afraid you'll have to go
through the footers one by one and delete the frames one by one. For
more on this, see
http://word.mvps.org/FAQs/Formatting...lyIndented.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
Thank you Suzanne. That helped a lot. With that instruction I was
able to add a page number to the footer and to put it nice an low on
the page. However, there still exists another page number about an
inch higher. If I double click this other page number and then click
it once more, it appears to be in a text box (about 6 inches across)
in the lower part of each page. If I click the gray box around the
page number the black boxes used to size it appear. If I then press
delete, the box and the number disappear. Is there a way to get all
of these boxes to disappear at once, so that only the page numbers
that I put low in the footer (like you instructed me) remain?
Thanks again.
Bob


"Suzanne S. Barnhill" wrote in message
...
Reduce the footer margin to something less than the bottom margin.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I am sorry. I gave the wrong impression. I meant that on a number
of pages, there area several sentances which I need to keep found
below the page numbers.

"Suzanne S. Barnhill" wrote in message
...
Delete the empty paragraphs below the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I have a Word document given to me which has the page numbers too
high on the page. In fact in some cases there are actually some
lines below the page numbers. The page numbers are in the middle
at the bottom of the page. Can someone tell me how to move the page
numbers down as low as possible on the page? Thank you in advance.
Bob

[Bob S[_2_]]

Thank you Terry. I did this and it replaced 42 section breaks with nothing.
But when I looked at the footers they still said that there were 57 section
breaks. What can I do now?

"Terry Farrell" wrote in message
...
You can use the Search and Replace dialog to find section breaks and
replace them with either a paragraph break (probably the sensible choice)
or nothing.

Select Replace and in the dialog, press the MORE button. At the bottom you
will see a SPECIAL button which is a drop down list of special characters
including Section Breaks (which is ^b).

--
Terry Farrell - MSWord MVP

"Bob S" wrote in message
...
Thanks Suzanne. Yes, the document was converted from WordPerfect, and I
do have a whole slew of unnecessary section breaks. Since I do not need
them, is there a simple way to get rid of all of the section breaks and
put in simple footers?

"Suzanne S. Barnhill" wrote in message
...
Do you have a whole bunch of section breaks? Sounds like it. Only you
can decide whether you really need them (if they document was converted
from WordPerfect, you'll have a slew of unnecessary ones). If you really
do, then you will have to use the Show Next button on the Header and
Footer toolbar to skip to the next section, click on the Same as
Previous (or Link to Previous) button to link that footer to the
previous one, which should give you the page number. Repeat as needed
for the remaining sections.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
Thank you Suzanne,
I have gone through and deleted all 132 page number frames. And I have
the Header and Footer toolbar onscreen. When I click Insert Page
Number, I see a page number inserted into the footer, left justified.
If I want it to be centered I can press ^E and it will move over.
However, I do not see any page numbers in any of the other footers in
the document. How can I get page numbers throughout the document (and
preferably have them centered)? Thank you again in advance.

"Suzanne S. Barnhill" wrote in message
...
When you use the Insert | Page Numbers command, the page number is
inserted in a frame. Every time you use this command, another frame is
inserted. Which is why using the Insert Page Number command on the
Header and Footer toolbar is recommended. I'm afraid you'll have to go
through the footers one by one and delete the frames one by one. For
more on this, see
http://word.mvps.org/FAQs/Formatting...lyIndented.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
Thank you Suzanne. That helped a lot. With that instruction I was
able to add a page number to the footer and to put it nice an low on
the page. However, there still exists another page number about an
inch higher. If I double click this other page number and then click
it once more, it appears to be in a text box (about 6 inches across)
in the lower part of each page. If I click the gray box around the
page number the black boxes used to size it appear. If I then press
delete, the box and the number disappear. Is there a way to get all
of these boxes to disappear at once, so that only the page numbers
that I put low in the footer (like you instructed me) remain?
Thanks again.
Bob


"Suzanne S. Barnhill" wrote in message
...
Reduce the footer margin to something less than the bottom margin.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I am sorry. I gave the wrong impression. I meant that on a number
of pages, there area several sentances which I need to keep found
below the page numbers.

"Suzanne S. Barnhill" wrote in message
...
Delete the empty paragraphs below the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I have a Word document given to me which has the page numbers too
high on the page. In fact in some cases there are actually some
lines below the page numbers. The page numbers are in the middle
at the bottom of the page. Can someone tell me how to move the
page numbers down as low as possible on the page? Thank you in
advance.
Bob

[Terry Farrell]

Have you turned on the ShowAll command (Ctrl+Shft+*) and checked to see if
there are section breaks still present which I guess there must be. You may
need to replace the Section Breaks with a paragraph (^p) for it to work. If
that fails, copy and paste one of the section breaks into the find box and
replace with ^p (note you have to use the keyboard to copy/paste into the
Find/Replace dialog.

Terry

"Bob S" wrote in message
...
Thank you Terry. I did this and it replaced 42 section breaks with
nothing. But when I looked at the footers they still said that there were
57 section breaks. What can I do now?

"Terry Farrell" wrote in message
...
You can use the Search and Replace dialog to find section breaks and
replace them with either a paragraph break (probably the sensible choice)
or nothing.

Select Replace and in the dialog, press the MORE button. At the bottom
you will see a SPECIAL button which is a drop down list of special
characters including Section Breaks (which is ^b).

--
Terry Farrell - MSWord MVP

"Bob S" wrote in message
...
Thanks Suzanne. Yes, the document was converted from WordPerfect, and I
do have a whole slew of unnecessary section breaks. Since I do not need
them, is there a simple way to get rid of all of the section breaks and
put in simple footers?

"Suzanne S. Barnhill" wrote in message
...
Do you have a whole bunch of section breaks? Sounds like it. Only you
can decide whether you really need them (if they document was converted
from WordPerfect, you'll have a slew of unnecessary ones). If you
really do, then you will have to use the Show Next button on the Header
and Footer toolbar to skip to the next section, click on the Same as
Previous (or Link to Previous) button to link that footer to the
previous one, which should give you the page number. Repeat as needed
for the remaining sections.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
Thank you Suzanne,
I have gone through and deleted all 132 page number frames. And I have
the Header and Footer toolbar onscreen. When I click Insert Page
Number, I see a page number inserted into the footer, left justified.
If I want it to be centered I can press ^E and it will move over.
However, I do not see any page numbers in any of the other footers in
the document. How can I get page numbers throughout the document (and
preferably have them centered)? Thank you again in advance.

"Suzanne S. Barnhill" wrote in message
...
When you use the Insert | Page Numbers command, the page number is
inserted in a frame. Every time you use this command, another frame
is inserted. Which is why using the Insert Page Number command on the
Header and Footer toolbar is recommended. I'm afraid you'll have to
go through the footers one by one and delete the frames one by one.
For more on this, see
http://word.mvps.org/FAQs/Formatting...lyIndented.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
Thank you Suzanne. That helped a lot. With that instruction I was
able to add a page number to the footer and to put it nice an low on
the page. However, there still exists another page number about an
inch higher. If I double click this other page number and then
click it once more, it appears to be in a text box (about 6 inches
across) in the lower part of each page. If I click the gray box
around the page number the black boxes used to size it appear. If I
then press delete, the box and the number disappear. Is there a way
to get all of these boxes to disappear at once, so that only the
page numbers that I put low in the footer (like you instructed me)
remain?
Thanks again.
Bob


"Suzanne S. Barnhill" wrote in message
...
Reduce the footer margin to something less than the bottom margin.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I am sorry. I gave the wrong impression. I meant that on a number
of pages, there area several sentances which I need to keep found
below the page numbers.

"Suzanne S. Barnhill" wrote in message
...
Delete the empty paragraphs below the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I have a Word document given to me which has the page numbers too
high on the page. In fact in some cases there are actually some
lines below the page numbers. The page numbers are in the middle
at the bottom of the page. Can someone tell me how to move the
page numbers down as low as possible on the page? Thank you in
advance.
Bob

[Bob S[_2_]]

Thanks Terry,
The Show All command really helped. Bob
"Terry Farrell" wrote in message
...
Have you turned on the ShowAll command (Ctrl+Shft+*) and checked to see if
there are section breaks still present which I guess there must be. You
may need to replace the Section Breaks with a paragraph (^p) for it to
work. If that fails, copy and paste one of the section breaks into the
find box and replace with ^p (note you have to use the keyboard to
copy/paste into the Find/Replace dialog.

Terry

"Bob S" wrote in message
...
Thank you Terry. I did this and it replaced 42 section breaks with
nothing. But when I looked at the footers they still said that there were
57 section breaks. What can I do now?

"Terry Farrell" wrote in message
...
You can use the Search and Replace dialog to find section breaks and
replace them with either a paragraph break (probably the sensible
choice) or nothing.

Select Replace and in the dialog, press the MORE button. At the bottom
you will see a SPECIAL button which is a drop down list of special
characters including Section Breaks (which is ^b).

--
Terry Farrell - MSWord MVP

"Bob S" wrote in message
...
Thanks Suzanne. Yes, the document was converted from WordPerfect, and
I do have a whole slew of unnecessary section breaks. Since I do not
need them, is there a simple way to get rid of all of the section
breaks and put in simple footers?

"Suzanne S. Barnhill" wrote in message
...
Do you have a whole bunch of section breaks? Sounds like it. Only you
can decide whether you really need them (if they document was
converted from WordPerfect, you'll have a slew of unnecessary ones).
If you really do, then you will have to use the Show Next button on
the Header and Footer toolbar to skip to the next section, click on
the Same as Previous (or Link to Previous) button to link that footer
to the previous one, which should give you the page number. Repeat as
needed for the remaining sections.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
Thank you Suzanne,
I have gone through and deleted all 132 page number frames. And I
have the Header and Footer toolbar onscreen. When I click Insert
Page Number, I see a page number inserted into the footer, left
justified. If I want it to be centered I can press ^E and it will
move over. However, I do not see any page numbers in any of the other
footers in the document. How can I get page numbers throughout the
document (and preferably have them centered)? Thank you again in
advance.

"Suzanne S. Barnhill" wrote in message
...
When you use the Insert | Page Numbers command, the page number is
inserted in a frame. Every time you use this command, another frame
is inserted. Which is why using the Insert Page Number command on
the Header and Footer toolbar is recommended. I'm afraid you'll have
to go through the footers one by one and delete the frames one by
one. For more on this, see
http://word.mvps.org/FAQs/Formatting...lyIndented.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
Thank you Suzanne. That helped a lot. With that instruction I was
able to add a page number to the footer and to put it nice an low
on the page. However, there still exists another page number about
an inch higher. If I double click this other page number and then
click it once more, it appears to be in a text box (about 6 inches
across) in the lower part of each page. If I click the gray box
around the page number the black boxes used to size it appear. If
I then press delete, the box and the number disappear. Is there a
way to get all of these boxes to disappear at once, so that only
the page numbers that I put low in the footer (like you instructed
me) remain?
Thanks again.
Bob


"Suzanne S. Barnhill" wrote in message
...
Reduce the footer margin to something less than the bottom margin.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I am sorry. I gave the wrong impression. I meant that on a
number of pages, there area several sentances which I need to keep
found below the page numbers.

"Suzanne S. Barnhill" wrote in message
...
Delete the empty paragraphs below the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I have a Word document given to me which has the page numbers
too high on the page. In fact in some cases there are actually
some lines below the page numbers. The page numbers are in the
middle at the bottom of the page. Can someone tell me how to
move the page numbers down as low as possible on the page?
Thank you in advance.
Bob

[Bob S[_2_]]

Thanks again Suzanne,
After I got a few other things taken care of, this process helped a lot.
Bob

"Suzanne S. Barnhill" wrote in message
...
Do you have a whole bunch of section breaks? Sounds like it. Only you can
decide whether you really need them (if they document was converted from
WordPerfect, you'll have a slew of unnecessary ones). If you really do,
then you will have to use the Show Next button on the Header and Footer
toolbar to skip to the next section, click on the Same as Previous (or
Link to Previous) button to link that footer to the previous one, which
should give you the page number. Repeat as needed for the remaining
sections.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
Thank you Suzanne,
I have gone through and deleted all 132 page number frames. And I have
the Header and Footer toolbar onscreen. When I click Insert Page Number,
I see a page number inserted into the footer, left justified. If I want
it to be centered I can press ^E and it will move over. However, I do
not see any page numbers in any of the other footers in the document.
How can I get page numbers throughout the document (and preferably have
them centered)? Thank you again in advance.

"Suzanne S. Barnhill" wrote in message
...
When you use the Insert | Page Numbers command, the page number is
inserted in a frame. Every time you use this command, another frame is
inserted. Which is why using the Insert Page Number command on the
Header and Footer toolbar is recommended. I'm afraid you'll have to go
through the footers one by one and delete the frames one by one. For
more on this, see
http://word.mvps.org/FAQs/Formatting...lyIndented.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
Thank you Suzanne. That helped a lot. With that instruction I was
able to add a page number to the footer and to put it nice an low on
the page. However, there still exists another page number about an inch
higher. If I double click this other page number and then click it
once more, it appears to be in a text box (about 6 inches across) in
the lower part of each page. If I click the gray box around the page
number the black boxes used to size it appear. If I then press delete,
the box and the number disappear. Is there a way to get all of these
boxes to disappear at once, so that only the page numbers that I put
low in the footer (like you instructed me) remain?
Thanks again.
Bob


"Suzanne S. Barnhill" wrote in message
...
Reduce the footer margin to something less than the bottom margin.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I am sorry. I gave the wrong impression. I meant that on a number of
pages, there area several sentances which I need to keep found below
the page numbers.

"Suzanne S. Barnhill" wrote in message
...
Delete the empty paragraphs below the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bob S" wrote in message
...
I have a Word document given to me which has the page numbers too
high on the page. In fact in some cases there are actually some
lines below the page numbers. The page numbers are in the middle at
the bottom of the page. Can someone tell me how to move the page
numbers down as low as possible on the page? Thank you in advance.
Bob