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#1
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Header styles - renumbering is not working properly - going insane
All,
I'm aiming to be brief here . . . please let me know if I need to submit more info. I'm using M$ Word 2002 with WinXP Pro SP2. I was having horrendous problems with styled Headers and numbering. I followed Shauna Kelly's wonderful instructions to the letter, from this link: http://www.shaunakelly.com/word/numb...Numbering.html After creating new header styles and numbering, I tried to renumber an existing document. When the numbering fell apart, my next idea was to start a fresh document with "dummy" paragraphs consisting of X's, and placing the numbering needed for the document on which I've been working. After a level-2 entry of "1.2", I successfully inserted numbers "1.2.1" through "1.2.5." I followed this with level-2 entry "1.3" which had/has NO level-3 sub-headings. After entering a level-2 entry "1.4", I selected level-3 numbering, which suddenly fell apart, displaying as "1.2.1." When modifying the styles for "Header 1," "Header 2" etc., I selected "Restart numbering after Level 2," as indicated in Ms. Kelley's instructions. Apparently, Word decided to begin renumbering with the first digit instead of the second digit. If I try "correcting" the numbering manually, so that (in this example) it reads "1.4.1," all of the correctly-numbered headings under "1,2" are ALSO changed to "1.4.X." I can understand getting errors when trying to use newly-created outline/numbering styles in an existing document, but I don't know why (or what) is happening when I've started with a fresh document. Any and all constructive comments and advice greatly appreciated (before I'm ready for a one-way trip to the funny farm). cheers, In preface, I tried to -- Dave G., PC builder (and destroyer) Northern Virginia, USA |
#2
Posted to microsoft.public.word.pagelayout
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Header styles - renumbering is not working properly - going insane
In the Outline Numbering dialog, make sure that the level 2 number is a
field (gray-shaded) and not a typed-in number 2. It may be easiest to reconstruct the numbering from scratch at that level. Delete everything in the "Number format" box. From the "Previous level number" list, choose Level 1, which will insert a field for that number. Type a period. Then choose Level 2, followed by a period. Then choose "1, 2, 3" from the "Number style" list to insert the number for the current level, followed by a period. Also, be aware that numbering may not be correct if the numbered paragraphs don't contain any text or if Track Changes is on and changes haven't been accepted. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "stargazer7" wrote in message ... All, I'm aiming to be brief here . . . please let me know if I need to submit more info. I'm using M$ Word 2002 with WinXP Pro SP2. I was having horrendous problems with styled Headers and numbering. I followed Shauna Kelly's wonderful instructions to the letter, from this link: http://www.shaunakelly.com/word/numb...Numbering.html After creating new header styles and numbering, I tried to renumber an existing document. When the numbering fell apart, my next idea was to start a fresh document with "dummy" paragraphs consisting of X's, and placing the numbering needed for the document on which I've been working. After a level-2 entry of "1.2", I successfully inserted numbers "1.2.1" through "1.2.5." I followed this with level-2 entry "1.3" which had/has NO level-3 sub-headings. After entering a level-2 entry "1.4", I selected level-3 numbering, which suddenly fell apart, displaying as "1.2.1." When modifying the styles for "Header 1," "Header 2" etc., I selected "Restart numbering after Level 2," as indicated in Ms. Kelley's instructions. Apparently, Word decided to begin renumbering with the first digit instead of the second digit. If I try "correcting" the numbering manually, so that (in this example) it reads "1.4.1," all of the correctly-numbered headings under "1,2" are ALSO changed to "1.4.X." I can understand getting errors when trying to use newly-created outline/numbering styles in an existing document, but I don't know why (or what) is happening when I've started with a fresh document. Any and all constructive comments and advice greatly appreciated (before I'm ready for a one-way trip to the funny farm). cheers, In preface, I tried to -- Dave G., PC builder (and destroyer) Northern Virginia, USA |
#3
Posted to microsoft.public.word.pagelayout
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Header styles - renumbering is not working properly - going in
Suzanne,
Thank you very much for your instructions. I was in fact successful in 'fixing' level-3 numbering by using your "from scratch" method. However, after entering level-1 numbers "2.0" and "3.0," it fell apart again when I selected level-2 header -- I got "1.1" instead of "3.1." The bad news is, I couldn't fix it this time. When trying to use your "from scratch" method to fix the numbering, I only have "Level 1" to choose from, to have it insert numbers into the "Number Format" box. Since I need to do this for TWO digits (Level 2), this doesn't work. If I manually change the first digit, it of course screws up all Level-2 header numbering in the document. Sorry to throw you a curve, I've hit a brick wall again. I've gotten this far, and I don't wish to create a huge mess by "experimenting" on my own. Thanks again, Dave G. -- Dave G., PC builder (and destroyer) Northern Virginia, USA "Suzanne S. Barnhill" wrote: In the Outline Numbering dialog, make sure that the level 2 number is a field (gray-shaded) and not a typed-in number 2. It may be easiest to reconstruct the numbering from scratch at that level. Delete everything in the "Number format" box. From the "Previous level number" list, choose Level 1, which will insert a field for that number. Type a period. Then choose Level 2, followed by a period. Then choose "1, 2, 3" from the "Number style" list to insert the number for the current level, followed by a period. Also, be aware that numbering may not be correct if the numbered paragraphs don't contain any text or if Track Changes is on and changes haven't been accepted. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "stargazer7" wrote in message ... All, I'm aiming to be brief here . . . please let me know if I need to submit more info. I'm using M$ Word 2002 with WinXP Pro SP2. I was having horrendous problems with styled Headers and numbering. I followed Shauna Kelly's wonderful instructions to the letter, from this link: http://www.shaunakelly.com/word/numb...Numbering.html After creating new header styles and numbering, I tried to renumber an existing document. When the numbering fell apart, my next idea was to start a fresh document with "dummy" paragraphs consisting of X's, and placing the numbering needed for the document on which I've been working. After a level-2 entry of "1.2", I successfully inserted numbers "1.2.1" through "1.2.5." I followed this with level-2 entry "1.3" which had/has NO level-3 sub-headings. After entering a level-2 entry "1.4", I selected level-3 numbering, which suddenly fell apart, displaying as "1.2.1." When modifying the styles for "Header 1," "Header 2" etc., I selected "Restart numbering after Level 2," as indicated in Ms. Kelley's instructions. Apparently, Word decided to begin renumbering with the first digit instead of the second digit. If I try "correcting" the numbering manually, so that (in this example) it reads "1.4.1," all of the correctly-numbered headings under "1,2" are ALSO changed to "1.4.X." I can understand getting errors when trying to use newly-created outline/numbering styles in an existing document, but I don't know why (or what) is happening when I've started with a fresh document. Any and all constructive comments and advice greatly appreciated (before I'm ready for a one-way trip to the funny farm). cheers, In preface, I tried to -- Dave G., PC builder (and destroyer) Northern Virginia, USA |
#4
Posted to microsoft.public.word.pagelayout
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Header styles - renumbering is not working properly - going in
For Level 2 numbering, you use Level 1 to insert the previous level and "1,
2, 3" to get the current level. That's true at all levels. Make sure you're doing this correctly: go in through Format | Style for the top level (assumed to be Heading 1) and make all the changes from the Modify Style dialog (Format | Numbering). Always use the currently selected list (the highlighted pane in the list gallery). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "stargazer7" wrote in message ... Suzanne, Thank you very much for your instructions. I was in fact successful in 'fixing' level-3 numbering by using your "from scratch" method. However, after entering level-1 numbers "2.0" and "3.0," it fell apart again when I selected level-2 header -- I got "1.1" instead of "3.1." The bad news is, I couldn't fix it this time. When trying to use your "from scratch" method to fix the numbering, I only have "Level 1" to choose from, to have it insert numbers into the "Number Format" box. Since I need to do this for TWO digits (Level 2), this doesn't work. If I manually change the first digit, it of course screws up all Level-2 header numbering in the document. Sorry to throw you a curve, I've hit a brick wall again. I've gotten this far, and I don't wish to create a huge mess by "experimenting" on my own. Thanks again, Dave G. -- Dave G., PC builder (and destroyer) Northern Virginia, USA "Suzanne S. Barnhill" wrote: In the Outline Numbering dialog, make sure that the level 2 number is a field (gray-shaded) and not a typed-in number 2. It may be easiest to reconstruct the numbering from scratch at that level. Delete everything in the "Number format" box. From the "Previous level number" list, choose Level 1, which will insert a field for that number. Type a period. Then choose Level 2, followed by a period. Then choose "1, 2, 3" from the "Number style" list to insert the number for the current level, followed by a period. Also, be aware that numbering may not be correct if the numbered paragraphs don't contain any text or if Track Changes is on and changes haven't been accepted. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "stargazer7" wrote in message ... All, I'm aiming to be brief here . . . please let me know if I need to submit more info. I'm using M$ Word 2002 with WinXP Pro SP2. I was having horrendous problems with styled Headers and numbering. I followed Shauna Kelly's wonderful instructions to the letter, from this link: http://www.shaunakelly.com/word/numb...Numbering.html After creating new header styles and numbering, I tried to renumber an existing document. When the numbering fell apart, my next idea was to start a fresh document with "dummy" paragraphs consisting of X's, and placing the numbering needed for the document on which I've been working. After a level-2 entry of "1.2", I successfully inserted numbers "1.2.1" through "1.2.5." I followed this with level-2 entry "1.3" which had/has NO level-3 sub-headings. After entering a level-2 entry "1.4", I selected level-3 numbering, which suddenly fell apart, displaying as "1.2.1." When modifying the styles for "Header 1," "Header 2" etc., I selected "Restart numbering after Level 2," as indicated in Ms. Kelley's instructions. Apparently, Word decided to begin renumbering with the first digit instead of the second digit. If I try "correcting" the numbering manually, so that (in this example) it reads "1.4.1," all of the correctly-numbered headings under "1,2" are ALSO changed to "1.4.X." I can understand getting errors when trying to use newly-created outline/numbering styles in an existing document, but I don't know why (or what) is happening when I've started with a fresh document. Any and all constructive comments and advice greatly appreciated (before I'm ready for a one-way trip to the funny farm). cheers, In preface, I tried to -- Dave G., PC builder (and destroyer) Northern Virginia, USA |
#5
Posted to microsoft.public.word.pagelayout
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Header styles - renumbering
Dave,
My suggestion is to take a second look at Shauna's section 2.3 Numbering for all lower levels. It sounds like a "Restart Numbering After" issue. Figure 1 illustrates a situation similar to yours. Lynn |
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