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#1
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styles?
I think I'm not understanding Word 2007 styles very well.
Coming from a Word 2003/XP background, I thought that if I want a style to be defined to/available in ALL documents by all users, I should save it either in the Normal or custom "startup" template. In Word 2007 (and Windows 7 OS, if that makes a difference), I've been trying to use the same logic, with very irregular and undesirable results. I've tried saving templates that I want all users to see/use in either the Normal template, or the custom "startup" template, or both simultaneously. In some cases, the styles are available in New documents (as expected), but in most cases, they are not available (via either the Quick Styles or the Styles Pane, on ANY tab) in existing documents that were created prior to the new startup or Normal templates -- even though, when looking at the Organizer (MacroOrganizerStyle), the styles ARE listed under both Normal and startup templates. So, my question is -- where do I need to place the new custom styles in order for them to be available (visible and usable) with ALL docs? The only choices I'm aware of are a) Normal template, b) startup template, c) individual document template -- but I've tried these, so I'm guessing that I'm missing something! Thanks in advance. |
#2
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styles?
If you want a style to be used by all users for all documents, you should
set up a template containing the style(s) and distribute that to all of the users with the instruction that they create documents by using that template. You should not rely on the Normal.dot (or dotm in the case of Word 2007) template for this purpose. For distributiong the template, see the article "Distributing macros to other users€¯ at: http://www.word.mvps.org/FAQs/Macros...buteMacros.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Dogwoodnc" wrote in message ... I think I'm not understanding Word 2007 styles very well. Coming from a Word 2003/XP background, I thought that if I want a style to be defined to/available in ALL documents by all users, I should save it either in the Normal or custom "startup" template. In Word 2007 (and Windows 7 OS, if that makes a difference), I've been trying to use the same logic, with very irregular and undesirable results. I've tried saving templates that I want all users to see/use in either the Normal template, or the custom "startup" template, or both simultaneously. In some cases, the styles are available in New documents (as expected), but in most cases, they are not available (via either the Quick Styles or the Styles Pane, on ANY tab) in existing documents that were created prior to the new startup or Normal templates -- even though, when looking at the Organizer (MacroOrganizerStyle), the styles ARE listed under both Normal and startup templates. So, my question is -- where do I need to place the new custom styles in order for them to be available (visible and usable) with ALL docs? The only choices I'm aware of are a) Normal template, b) startup template, c) individual document template -- but I've tried these, so I'm guessing that I'm missing something! Thanks in advance. |
#3
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styles?
If you want a style to be used by all users for all documents, you should
set up a template containing the style(s) and distribute that to all of the users with the instruction that they create documents by using that template. You should not rely on the Normal.dot (or dotm in the case of Word 2007) template for this purpose. For distributiong the template, see the article "Distributing macros to other users€¯ at: http://www.word.mvps.org/FAQs/Macros...buteMacros.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Dogwoodnc" wrote in message ... I think I'm not understanding Word 2007 styles very well. Coming from a Word 2003/XP background, I thought that if I want a style to be defined to/available in ALL documents by all users, I should save it either in the Normal or custom "startup" template. In Word 2007 (and Windows 7 OS, if that makes a difference), I've been trying to use the same logic, with very irregular and undesirable results. I've tried saving templates that I want all users to see/use in either the Normal template, or the custom "startup" template, or both simultaneously. In some cases, the styles are available in New documents (as expected), but in most cases, they are not available (via either the Quick Styles or the Styles Pane, on ANY tab) in existing documents that were created prior to the new startup or Normal templates -- even though, when looking at the Organizer (MacroOrganizerStyle), the styles ARE listed under both Normal and startup templates. So, my question is -- where do I need to place the new custom styles in order for them to be available (visible and usable) with ALL docs? The only choices I'm aware of are a) Normal template, b) startup template, c) individual document template -- but I've tried these, so I'm guessing that I'm missing something! Thanks in advance. |
#4
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styles?
Thanks! We have typically distributed templates containing macros/styles with
instructions to place them in the startup folder, so they'll be available to all documents. (Just like described in the article referenced: "...Copy the code into a fresh template, along with any additional menu items, toolbars and keyboard shortcuts that you want to set up to make it easier to access the macros. Once you are sure that it is all working, you can distribute that template. This one wants to go into the Word Startup folder...." http://www.word.mvps.org/FAQs/Macros...buteMacros.htm) So, for Word 2007, are you saying that for all docs to use customized styles, the docs all need to have the same specific document template? I.e., the template selected specifically when you create a new doc via FileNew? If so -- then what is the purpose of the Startup template? Historically, I've always tried to avoid distributing templates etc via Normal.dot(m); on the other hand, I've also tried to not include them in each and every non-startup template, since that necessitates making the same changes in multiple templates. I guess I don't have a clear understanding of the current W07 logic -- and which template elements (styles, macros, etc) can go in the startup file, and which must go in the (non-global) document template, assuming that you want these elements to be available to all docs. Any clarification is appreciated! Thanks! "Doug Robbins - Word MVP" wrote: If you want a style to be used by all users for all documents, you should set up a template containing the style(s) and distribute that to all of the users with the instruction that they create documents by using that template. You should not rely on the Normal.dot (or dotm in the case of Word 2007) template for this purpose. For distributiong the template, see the article "Distributing macros to other users€¯ at: http://www.word.mvps.org/FAQs/Macros...buteMacros.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Dogwoodnc" wrote in message ... I think I'm not understanding Word 2007 styles very well. Coming from a Word 2003/XP background, I thought that if I want a style to be defined to/available in ALL documents by all users, I should save it either in the Normal or custom "startup" template. In Word 2007 (and Windows 7 OS, if that makes a difference), I've been trying to use the same logic, with very irregular and undesirable results. I've tried saving templates that I want all users to see/use in either the Normal template, or the custom "startup" template, or both simultaneously. In some cases, the styles are available in New documents (as expected), but in most cases, they are not available (via either the Quick Styles or the Styles Pane, on ANY tab) in existing documents that were created prior to the new startup or Normal templates -- even though, when looking at the Organizer (MacroOrganizerStyle), the styles ARE listed under both Normal and startup templates. So, my question is -- where do I need to place the new custom styles in order for them to be available (visible and usable) with ALL docs? The only choices I'm aware of are a) Normal template, b) startup template, c) individual document template -- but I've tried these, so I'm guessing that I'm missing something! Thanks in advance. |
#5
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styles?
Thanks! We have typically distributed templates containing macros/styles with
instructions to place them in the startup folder, so they'll be available to all documents. (Just like described in the article referenced: "...Copy the code into a fresh template, along with any additional menu items, toolbars and keyboard shortcuts that you want to set up to make it easier to access the macros. Once you are sure that it is all working, you can distribute that template. This one wants to go into the Word Startup folder...." http://www.word.mvps.org/FAQs/Macros...buteMacros.htm) So, for Word 2007, are you saying that for all docs to use customized styles, the docs all need to have the same specific document template? I.e., the template selected specifically when you create a new doc via FileNew? If so -- then what is the purpose of the Startup template? Historically, I've always tried to avoid distributing templates etc via Normal.dot(m); on the other hand, I've also tried to not include them in each and every non-startup template, since that necessitates making the same changes in multiple templates. I guess I don't have a clear understanding of the current W07 logic -- and which template elements (styles, macros, etc) can go in the startup file, and which must go in the (non-global) document template, assuming that you want these elements to be available to all docs. Any clarification is appreciated! Thanks! "Doug Robbins - Word MVP" wrote: If you want a style to be used by all users for all documents, you should set up a template containing the style(s) and distribute that to all of the users with the instruction that they create documents by using that template. You should not rely on the Normal.dot (or dotm in the case of Word 2007) template for this purpose. For distributiong the template, see the article "Distributing macros to other users€¯ at: http://www.word.mvps.org/FAQs/Macros...buteMacros.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Dogwoodnc" wrote in message ... I think I'm not understanding Word 2007 styles very well. Coming from a Word 2003/XP background, I thought that if I want a style to be defined to/available in ALL documents by all users, I should save it either in the Normal or custom "startup" template. In Word 2007 (and Windows 7 OS, if that makes a difference), I've been trying to use the same logic, with very irregular and undesirable results. I've tried saving templates that I want all users to see/use in either the Normal template, or the custom "startup" template, or both simultaneously. In some cases, the styles are available in New documents (as expected), but in most cases, they are not available (via either the Quick Styles or the Styles Pane, on ANY tab) in existing documents that were created prior to the new startup or Normal templates -- even though, when looking at the Organizer (MacroOrganizerStyle), the styles ARE listed under both Normal and startup templates. So, my question is -- where do I need to place the new custom styles in order for them to be available (visible and usable) with ALL docs? The only choices I'm aware of are a) Normal template, b) startup template, c) individual document template -- but I've tried these, so I'm guessing that I'm missing something! Thanks in advance. |
#6
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styles?
In any case, if new styles are placed in an old template, or a new
template is put into an appropriate place, won't the new styles be available to old documents only if they're copied over using the Organizer? (Which Dogwoodnc knows how to access.) On May 3, 10:56*pm, "Doug Robbins - Word MVP" wrote: If you want a style to be used by all users for all documents, you should set up a template containing the style(s) and distribute that to all of the users with the instruction that they create documents by using that template. You should not rely on the Normal.dot (or dotm in the case of Word 2007) template for this purpose. For distributiong the template, see the article "Distributing macros to other users” at: http://www.word.mvps.org/FAQs/Macros...buteMacros.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Dogwoodnc" wrote in message ... I think I'm not understanding Word 2007 styles very well. Coming from a Word 2003/XP background, I thought that if I want a style to be defined to/available in ALL documents by all users, I should save it either in the Normal or custom "startup" template. In Word 2007 (and Windows 7 OS, if that makes a difference), I've been trying to use the same logic, with very irregular and undesirable results. I've tried saving templates that I want all users to see/use in either the Normal template, or the custom "startup" template, or both simultaneously. In some cases, the styles are available in New documents (as expected), but in most cases, they are not available (via either the Quick Styles or the Styles Pane, on ANY tab) in existing documents that were created prior to the new startup or Normal templates -- even though, when looking at the Organizer (MacroOrganizerStyle), the styles ARE listed under both Normal and startup templates. So, my question is -- where do I need to place the new custom styles in order for them to be available (visible and usable) with ALL docs? *The only choices I'm aware of are a) Normal template, b) startup template, c) individual document template -- but I've tried these, so I'm guessing that I'm missing something! Thanks in advance.- |
#7
Posted to microsoft.public.word.docmanagement
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styles?
In any case, if new styles are placed in an old template, or a new
template is put into an appropriate place, won't the new styles be available to old documents only if they're copied over using the Organizer? (Which Dogwoodnc knows how to access.) On May 3, 10:56*pm, "Doug Robbins - Word MVP" wrote: If you want a style to be used by all users for all documents, you should set up a template containing the style(s) and distribute that to all of the users with the instruction that they create documents by using that template. You should not rely on the Normal.dot (or dotm in the case of Word 2007) template for this purpose. For distributiong the template, see the article "Distributing macros to other users” at: http://www.word.mvps.org/FAQs/Macros...buteMacros.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Dogwoodnc" wrote in message ... I think I'm not understanding Word 2007 styles very well. Coming from a Word 2003/XP background, I thought that if I want a style to be defined to/available in ALL documents by all users, I should save it either in the Normal or custom "startup" template. In Word 2007 (and Windows 7 OS, if that makes a difference), I've been trying to use the same logic, with very irregular and undesirable results. I've tried saving templates that I want all users to see/use in either the Normal template, or the custom "startup" template, or both simultaneously. In some cases, the styles are available in New documents (as expected), but in most cases, they are not available (via either the Quick Styles or the Styles Pane, on ANY tab) in existing documents that were created prior to the new startup or Normal templates -- even though, when looking at the Organizer (MacroOrganizerStyle), the styles ARE listed under both Normal and startup templates. So, my question is -- where do I need to place the new custom styles in order for them to be available (visible and usable) with ALL docs? *The only choices I'm aware of are a) Normal template, b) startup template, c) individual document template -- but I've tried these, so I'm guessing that I'm missing something! Thanks in advance.- |
#8
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styles?
For old documents, the new template styles would only take effect if, in the
Templates and Add-ins dialog, you check the box before "Automatically update document styles" (but you should immediately uncheck it) or if the styles are copied into the document via the organizer, as Peter commented. This behavior is the same in previous Word versions. Pam Dogwoodnc wrote: I think I'm not understanding Word 2007 styles very well. Coming from a Word 2003/XP background, I thought that if I want a style to be defined to/available in ALL documents by all users, I should save it either in the Normal or custom "startup" template. In Word 2007 (and Windows 7 OS, if that makes a difference), I've been trying to use the same logic, with very irregular and undesirable results. I've tried saving templates that I want all users to see/use in either the Normal template, or the custom "startup" template, or both simultaneously. In some cases, the styles are available in New documents (as expected), but in most cases, they are not available (via either the Quick Styles or the Styles Pane, on ANY tab) in existing documents that were created prior to the new startup or Normal templates -- even though, when looking at the Organizer (MacroOrganizerStyle), the styles ARE listed under both Normal and startup templates. So, my question is -- where do I need to place the new custom styles in order for them to be available (visible and usable) with ALL docs? The only choices I'm aware of are a) Normal template, b) startup template, c) individual document template -- but I've tried these, so I'm guessing that I'm missing something! Thanks in advance. -- Message posted via http://www.officekb.com |
#9
Posted to microsoft.public.word.docmanagement
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styles?
For old documents, the new template styles would only take effect if, in the
Templates and Add-ins dialog, you check the box before "Automatically update document styles" (but you should immediately uncheck it) or if the styles are copied into the document via the organizer, as Peter commented. This behavior is the same in previous Word versions. Pam Dogwoodnc wrote: I think I'm not understanding Word 2007 styles very well. Coming from a Word 2003/XP background, I thought that if I want a style to be defined to/available in ALL documents by all users, I should save it either in the Normal or custom "startup" template. In Word 2007 (and Windows 7 OS, if that makes a difference), I've been trying to use the same logic, with very irregular and undesirable results. I've tried saving templates that I want all users to see/use in either the Normal template, or the custom "startup" template, or both simultaneously. In some cases, the styles are available in New documents (as expected), but in most cases, they are not available (via either the Quick Styles or the Styles Pane, on ANY tab) in existing documents that were created prior to the new startup or Normal templates -- even though, when looking at the Organizer (MacroOrganizerStyle), the styles ARE listed under both Normal and startup templates. So, my question is -- where do I need to place the new custom styles in order for them to be available (visible and usable) with ALL docs? The only choices I'm aware of are a) Normal template, b) startup template, c) individual document template -- but I've tried these, so I'm guessing that I'm missing something! Thanks in advance. -- Message posted via http://www.officekb.com |
#10
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styles?
The Normal template is the only one that provides both document formatting
(including styles) and macros, keyboard shortcuts, and other customizations. Other templates in the Startup folder provide only customizations, not document layout or styles; the latter are provided by the attached document template, which will be Normal by default or another specific template if selected. This is true in all Word versions. Consequently, you cannot distribute styles the same way you distribute macros. You must create specific document templates that include the styles and desired layout (margins, header/footer, other boilerplate content, etc.) as well as any customizations specific to that particular kind of document. Users then save these templates in their Templates folder (or they can be placed in the folder identified as the Workgroup Templates folder) and use the New... command to create new documents based on them. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Dogwoodnc" wrote in message ... Thanks! We have typically distributed templates containing macros/styles with instructions to place them in the startup folder, so they'll be available to all documents. (Just like described in the article referenced: "...Copy the code into a fresh template, along with any additional menu items, toolbars and keyboard shortcuts that you want to set up to make it easier to access the macros. Once you are sure that it is all working, you can distribute that template. This one wants to go into the Word Startup folder...." http://www.word.mvps.org/FAQs/Macros...buteMacros.htm) So, for Word 2007, are you saying that for all docs to use customized styles, the docs all need to have the same specific document template? I.e., the template selected specifically when you create a new doc via FileNew? If so -- then what is the purpose of the Startup template? Historically, I've always tried to avoid distributing templates etc via Normal.dot(m); on the other hand, I've also tried to not include them in each and every non-startup template, since that necessitates making the same changes in multiple templates. I guess I don't have a clear understanding of the current W07 logic -- and which template elements (styles, macros, etc) can go in the startup file, and which must go in the (non-global) document template, assuming that you want these elements to be available to all docs. Any clarification is appreciated! Thanks! "Doug Robbins - Word MVP" wrote: If you want a style to be used by all users for all documents, you should set up a template containing the style(s) and distribute that to all of the users with the instruction that they create documents by using that template. You should not rely on the Normal.dot (or dotm in the case of Word 2007) template for this purpose. For distributiong the template, see the article "Distributing macros to other users€¯ at: http://www.word.mvps.org/FAQs/Macros...buteMacros.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Dogwoodnc" wrote in message ... I think I'm not understanding Word 2007 styles very well. Coming from a Word 2003/XP background, I thought that if I want a style to be defined to/available in ALL documents by all users, I should save it either in the Normal or custom "startup" template. In Word 2007 (and Windows 7 OS, if that makes a difference), I've been trying to use the same logic, with very irregular and undesirable results. I've tried saving templates that I want all users to see/use in either the Normal template, or the custom "startup" template, or both simultaneously. In some cases, the styles are available in New documents (as expected), but in most cases, they are not available (via either the Quick Styles or the Styles Pane, on ANY tab) in existing documents that were created prior to the new startup or Normal templates -- even though, when looking at the Organizer (MacroOrganizerStyle), the styles ARE listed under both Normal and startup templates. So, my question is -- where do I need to place the new custom styles in order for them to be available (visible and usable) with ALL docs? The only choices I'm aware of are a) Normal template, b) startup template, c) individual document template -- but I've tried these, so I'm guessing that I'm missing something! Thanks in advance. |
#11
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styles?
The Normal template is the only one that provides both document formatting
(including styles) and macros, keyboard shortcuts, and other customizations. Other templates in the Startup folder provide only customizations, not document layout or styles; the latter are provided by the attached document template, which will be Normal by default or another specific template if selected. This is true in all Word versions. Consequently, you cannot distribute styles the same way you distribute macros. You must create specific document templates that include the styles and desired layout (margins, header/footer, other boilerplate content, etc.) as well as any customizations specific to that particular kind of document. Users then save these templates in their Templates folder (or they can be placed in the folder identified as the Workgroup Templates folder) and use the New... command to create new documents based on them. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Dogwoodnc" wrote in message ... Thanks! We have typically distributed templates containing macros/styles with instructions to place them in the startup folder, so they'll be available to all documents. (Just like described in the article referenced: "...Copy the code into a fresh template, along with any additional menu items, toolbars and keyboard shortcuts that you want to set up to make it easier to access the macros. Once you are sure that it is all working, you can distribute that template. This one wants to go into the Word Startup folder...." http://www.word.mvps.org/FAQs/Macros...buteMacros.htm) So, for Word 2007, are you saying that for all docs to use customized styles, the docs all need to have the same specific document template? I.e., the template selected specifically when you create a new doc via FileNew? If so -- then what is the purpose of the Startup template? Historically, I've always tried to avoid distributing templates etc via Normal.dot(m); on the other hand, I've also tried to not include them in each and every non-startup template, since that necessitates making the same changes in multiple templates. I guess I don't have a clear understanding of the current W07 logic -- and which template elements (styles, macros, etc) can go in the startup file, and which must go in the (non-global) document template, assuming that you want these elements to be available to all docs. Any clarification is appreciated! Thanks! "Doug Robbins - Word MVP" wrote: If you want a style to be used by all users for all documents, you should set up a template containing the style(s) and distribute that to all of the users with the instruction that they create documents by using that template. You should not rely on the Normal.dot (or dotm in the case of Word 2007) template for this purpose. For distributiong the template, see the article "Distributing macros to other users€¯ at: http://www.word.mvps.org/FAQs/Macros...buteMacros.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Dogwoodnc" wrote in message ... I think I'm not understanding Word 2007 styles very well. Coming from a Word 2003/XP background, I thought that if I want a style to be defined to/available in ALL documents by all users, I should save it either in the Normal or custom "startup" template. In Word 2007 (and Windows 7 OS, if that makes a difference), I've been trying to use the same logic, with very irregular and undesirable results. I've tried saving templates that I want all users to see/use in either the Normal template, or the custom "startup" template, or both simultaneously. In some cases, the styles are available in New documents (as expected), but in most cases, they are not available (via either the Quick Styles or the Styles Pane, on ANY tab) in existing documents that were created prior to the new startup or Normal templates -- even though, when looking at the Organizer (MacroOrganizerStyle), the styles ARE listed under both Normal and startup templates. So, my question is -- where do I need to place the new custom styles in order for them to be available (visible and usable) with ALL docs? The only choices I'm aware of are a) Normal template, b) startup template, c) individual document template -- but I've tried these, so I'm guessing that I'm missing something! Thanks in advance. |
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