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#1
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Paste Special Bitmap Image Option
I am preparing a word document which shows a series of steps to be performed
for a particular task. This document is going to consists of a series of screen shots interspersed with text. My question is that when i try to paste the screen shots, using paste special, I get the following options 1) Bitmap Image Object 2) Picture (Windows Metafile) 3) Device Independent Bitmap. All things being equal, which of these three options should i select so that i get the least amount of document size. I don't want to bloat up the document so that it crosses 10 MB. I have turned off Auto Recover information saving and background saves so as to keep the document file size to a bare minimum. Currently the word document is of type RTF. RTF is being chosen because this document is going to be shared with people who run open office and other non Microsoft based office suites. I can shift to Word 97-2003, doc format, if it can result in smaller file size but cannot use MS Office 2007, DOCX format. Any help in this regard would be appreciated. |
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#3
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Paste Special Bitmap Image Option
The size of the document will largely be determined by the size of the
graphics. Can I suggest that if you are preparing a document with screen shots you should use SnagIt to prepare and annotate the screen shots. This will allow you to keep tight control over the size and of course is much simpler than trying to use the Windows Print Screen options. The trial version is fully functional and by the time you have completed this document you may find it difficult to work without it. There are many examples of its use on my web site. A simple paste from the SnagIt editor is all that is required. I would stick with Word 97-2003 DOC format. RTF files can grow very large! -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "Amardeep Verma" Amardeep wrote in message ... I am preparing a word document which shows a series of steps to be performed for a particular task. This document is going to consists of a series of screen shots interspersed with text. My question is that when i try to paste the screen shots, using paste special, I get the following options 1) Bitmap Image Object 2) Picture (Windows Metafile) 3) Device Independent Bitmap. All things being equal, which of these three options should i select so that i get the least amount of document size. I don't want to bloat up the document so that it crosses 10 MB. I have turned off Auto Recover information saving and background saves so as to keep the document file size to a bare minimum. Currently the word document is of type RTF. RTF is being chosen because this document is going to be shared with people who run open office and other non Microsoft based office suites. I can shift to Word 97-2003, doc format, if it can result in smaller file size but cannot use MS Office 2007, DOCX format. Any help in this regard would be appreciated. |
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#4
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Paste Special Bitmap Image Option
Dear Graham, You are right. Initially I had created a RTF document with 15 Screen shots, 10 pages in all. Each of the screen shot was pasted in the document as "Picture (Windows Metafile)". The file size had bloated to 34 MB. When I saved the file as a Word 97-2003 Document (.doc extension) the same file shrunk to about 2MB. It was amazing. I will have to take this word document and view its fidelity on Linux and Open Office Software Suites. If there is not much of a fidelity loss then maybe I will use Word 97-2003 document (.doc extension) format from now onwards. Will let you know how it goes. On a related note, can you please enlighten me why a RTF document size is soo much more than a word document (doc and docx extension)? ________________________________ Have a nice day ahead of you, Amardeep Verma "Graham Mayor" wrote: The size of the document will largely be determined by the size of the graphics. Can I suggest that if you are preparing a document with screen shots you should use SnagIt to prepare and annotate the screen shots. This will allow you to keep tight control over the size and of course is much simpler than trying to use the Windows Print Screen options. The trial version is fully functional and by the time you have completed this document you may find it difficult to work without it. There are many examples of its use on my web site. A simple paste from the SnagIt editor is all that is required. I would stick with Word 97-2003 DOC format. RTF files can grow very large! -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "Amardeep Verma" Amardeep wrote in message ... I am preparing a word document which shows a series of steps to be performed for a particular task. This document is going to consists of a series of screen shots interspersed with text. My question is that when i try to paste the screen shots, using paste special, I get the following options 1) Bitmap Image Object 2) Picture (Windows Metafile) 3) Device Independent Bitmap. All things being equal, which of these three options should i select so that i get the least amount of document size. I don't want to bloat up the document so that it crosses 10 MB. I have turned off Auto Recover information saving and background saves so as to keep the document file size to a bare minimum. Currently the word document is of type RTF. RTF is being chosen because this document is going to be shared with people who run open office and other non Microsoft based office suites. I can shift to Word 97-2003, doc format, if it can result in smaller file size but cannot use MS Office 2007, DOCX format. Any help in this regard would be appreciated. . |
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#5
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Paste Special Bitmap Image Option
"Amardeep Verma" wrote in message ... On a related note, can you please enlighten me why a RTF document size is soo much more than a word document (doc and docx extension)? It is simply a question of how the formats are created. RTF is more bulky than DOC and DOCX is essentially a ZIP file and thus smallest of the three. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
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#6
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Paste Special Bitmap Image Option
"Amardeep Verma" wrote in message ... On a related note, can you please enlighten me why a RTF document size is soo much more than a word document (doc and docx extension)? It is simply a question of how the formats are created. RTF is more bulky than DOC and DOCX is essentially a ZIP file and thus smallest of the three. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
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