| Home |
| Search |
| Today's Posts |
|
#1
Posted to microsoft.public.word.formatting.longdocs,microsoft.public.word.pagelayout,microsoft.public.word.general
|
|||
|
|||
Change formatting style on page numbers in index...
Hi,
I wish to change the formatting styles for the page numbers displayed in my concordance listing. Currently they are the same size generated by the index in the main document. Can someone tell me where to find this information in the archives or if it is even possible? Thanks in advance for your assistance. -Greg |
|
#2
Posted to microsoft.public.word.formatting.longdocs,microsoft.public.word.pagelayout,microsoft.public.word.general
|
|||
|
|||
|
Change formatting style on page numbers in index...
Assuming the indexes are using the same Index 1, Index 2, etc., styles, I
don't think there's any way unless you unlink the index and format it manually. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message oups.com... Hi, I wish to change the formatting styles for the page numbers displayed in my concordance listing. Currently they are the same size generated by the index in the main document. Can someone tell me where to find this information in the archives or if it is even possible? Thanks in advance for your assistance. -Greg |
|
#3
Posted to microsoft.public.word.formatting.longdocs,microsoft.public.word.pagelayout,microsoft.public.word.general
|
|||
|
|||
|
Change formatting style on page numbers in index...
Hi Suzanne,
I appreciate your reply. I've taken the weekend to give some thought to your idea of formatting the index manually. I believe I am able to generate a catalog formatted mail merge file into an index provided there is a way to capture the page numbers for each indexed item in some way. Do you have any recommendations on how this may be accomplished? BTW, do you know if there is a way to tie a bookmark to a page number? If so, I may be able to map that to each indexed item. Have you any thoughts regarding these ideas? -Greg Suzanne S. Barnhill wrote: Assuming the indexes are using the same Index 1, Index 2, etc., styles, I don't think there's any way unless you unlink the index and format it manually. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message oups.com... Hi, I wish to change the formatting styles for the page numbers displayed in my concordance listing. Currently they are the same size generated by the index in the main document. Can someone tell me where to find this information in the archives or if it is even possible? Thanks in advance for your assistance. -Greg |
|
#4
Posted to microsoft.public.word.formatting.longdocs,microsoft.public.word.pagelayout,microsoft.public.word.general
|
|||
|
|||
|
Change formatting style on page numbers in index...
When you insert a bookmark on a given page, then you can insert a
cross-reference to the page number of that bookmark (a PAGEREF field). I don't know if this helps. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message ups.com... Hi Suzanne, I appreciate your reply. I've taken the weekend to give some thought to your idea of formatting the index manually. I believe I am able to generate a catalog formatted mail merge file into an index provided there is a way to capture the page numbers for each indexed item in some way. Do you have any recommendations on how this may be accomplished? BTW, do you know if there is a way to tie a bookmark to a page number? If so, I may be able to map that to each indexed item. Have you any thoughts regarding these ideas? -Greg Suzanne S. Barnhill wrote: Assuming the indexes are using the same Index 1, Index 2, etc., styles, I don't think there's any way unless you unlink the index and format it manually. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message oups.com... Hi, I wish to change the formatting styles for the page numbers displayed in my concordance listing. Currently they are the same size generated by the index in the main document. Can someone tell me where to find this information in the archives or if it is even possible? Thanks in advance for your assistance. -Greg |
|
#5
Posted to microsoft.public.word.formatting.longdocs,microsoft.public.word.pagelayout,microsoft.public.word.general
|
|||
|
|||
|
Change formatting style on page numbers in index...
Hi,
Yes, this was helpful but it appears to be a manual process. Is there anyway to automate the bookmark process? In my case, each index item is associated with a unique number. I would have to manually mark 500+ entries. It seems there must be some way to use Mail Merge or a VBA macro. Any further thoughts? -Greg Suzanne S. Barnhill wrote: When you insert a bookmark on a given page, then you can insert a cross-reference to the page number of that bookmark (a PAGEREF field). I don't know if this helps. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message ups.com... Hi Suzanne, I appreciate your reply. I've taken the weekend to give some thought to your idea of formatting the index manually. I believe I am able to generate a catalog formatted mail merge file into an index provided there is a way to capture the page numbers for each indexed item in some way. Do you have any recommendations on how this may be accomplished? BTW, do you know if there is a way to tie a bookmark to a page number? If so, I may be able to map that to each indexed item. Have you any thoughts regarding these ideas? -Greg Suzanne S. Barnhill wrote: Assuming the indexes are using the same Index 1, Index 2, etc., styles, I don't think there's any way unless you unlink the index and format it manually. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message oups.com... Hi, I wish to change the formatting styles for the page numbers displayed in my concordance listing. Currently they are the same size generated by the index in the main document. Can someone tell me where to find this information in the archives or if it is even possible? Thanks in advance for your assistance. -Greg |
|
#6
Posted to microsoft.public.word.formatting.longdocs,microsoft.public.word.pagelayout,microsoft.public.word.general
|
|||
|
|||
|
Change formatting style on page numbers in index...
Until MS gives us a way to create hyperlinked indexes manually, that's the
best you're going to be able to do. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message ups.com... Hi, Yes, this was helpful but it appears to be a manual process. Is there anyway to automate the bookmark process? In my case, each index item is associated with a unique number. I would have to manually mark 500+ entries. It seems there must be some way to use Mail Merge or a VBA macro. Any further thoughts? -Greg Suzanne S. Barnhill wrote: When you insert a bookmark on a given page, then you can insert a cross-reference to the page number of that bookmark (a PAGEREF field). I don't know if this helps. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message ups.com... Hi Suzanne, I appreciate your reply. I've taken the weekend to give some thought to your idea of formatting the index manually. I believe I am able to generate a catalog formatted mail merge file into an index provided there is a way to capture the page numbers for each indexed item in some way. Do you have any recommendations on how this may be accomplished? BTW, do you know if there is a way to tie a bookmark to a page number? If so, I may be able to map that to each indexed item. Have you any thoughts regarding these ideas? -Greg Suzanne S. Barnhill wrote: Assuming the indexes are using the same Index 1, Index 2, etc., styles, I don't think there's any way unless you unlink the index and format it manually. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message oups.com... Hi, I wish to change the formatting styles for the page numbers displayed in my concordance listing. Currently they are the same size generated by the index in the main document. Can someone tell me where to find this information in the archives or if it is even possible? Thanks in advance for your assistance. -Greg |
|
#8
Posted to microsoft.public.word.formatting.longdocs,microsoft.public.word.pagelayout,microsoft.public.word.general
|
|||
|
|||
|
Change formatting style on page numbers in index...
Hi John,
Thanks for your reply and again I apologize for not being more clear in my previous explanations. Hopefully the following provides a more clear explanation. I have been trying to create a Medical Faculty Research Directory from an Excel Spread sheet which contains the following main items for each faculty member: Name: Accession Number Title Department Address (Lines 1-3) Phone E-mail address Qualifications Expertise 2 most recent publication citations for each person In addtion, I need to create 3 indices: Index 1: A list of Keywords, displayed alphabetically, referencing the profile accession number and page number. The keywords will be terms present in the Additional Terms field which does not appear in the directory other than the index. Index 2: A list of faculty )and their associated accession numbers), displayed alphabeticaly by anme, along with page number.directory. Index 3: A list of faculty (and their associated accession numbers), displayed alphabeticlly by department and then last name within department, along with page number. I tried creating the first two indices using the Concordace method described in "How to create a table of contents and index with field codes in Word 2000 and Word 2002" available from the following webkink: http://support.microsoft.com/kb/212346/ However, many of the page numbers for the "Additional Terms" were incorrect. So, I decided to try creating the index using a more manual approach with Bookmarks. However, using this method I have a problem with defining more than 6 bookmarks. It seems each time I try to creat bookmark number 7, it removes the previously created bookmark. Again thanks, I would be greatful for any additional help you can provide. Regards, Greg John McGhie [MVP - Word and Word Macintosh] wrote: Hi Greg: You can do a wide range of things such as this using Find and Replace. You can do fancy stuff using a Concordance file. Using VBA you can do anything you like. However, I am not at all clear as to what you want to do. I know: it's very tempting to give information only for the immediate question. However, this task is going to need an approach and a method. To help you, we need more detail :-) For example: I don't think the result you want is a conventional "Index". If it were, you wouldn't be using a concordance file. So please describe what you want, and how you want it to be used, in a bit more detail :-) Cheers On 5/10/06 1:39 AM, in article , "Greg" wrote: Hi, Yes, this was helpful but it appears to be a manual process. Is there anyway to automate the bookmark process? In my case, each index item is associated with a unique number. I would have to manually mark 500+ entries. It seems there must be some way to use Mail Merge or a VBA macro. Any further thoughts? -Greg Suzanne S. Barnhill wrote: When you insert a bookmark on a given page, then you can insert a cross-reference to the page number of that bookmark (a PAGEREF field). I don't know if this helps. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message ups.com... Hi Suzanne, I appreciate your reply. I've taken the weekend to give some thought to your idea of formatting the index manually. I believe I am able to generate a catalog formatted mail merge file into an index provided there is a way to capture the page numbers for each indexed item in some way. Do you have any recommendations on how this may be accomplished? BTW, do you know if there is a way to tie a bookmark to a page number? If so, I may be able to map that to each indexed item. Have you any thoughts regarding these ideas? -Greg Suzanne S. Barnhill wrote: Assuming the indexes are using the same Index 1, Index 2, etc., styles, I don't think there's any way unless you unlink the index and format it manually. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message oups.com... Hi, I wish to change the formatting styles for the page numbers displayed in my concordance listing. Currently they are the same size generated by the index in the main document. Can someone tell me where to find this information in the archives or if it is even possible? Thanks in advance for your assistance. -Greg -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant Technical Writer. Sydney, Australia +61 (0) 4 1209 1410 |
|
#9
Posted to microsoft.public.word.formatting.longdocs,microsoft.public.word.pagelayout,microsoft.public.word.general
|
|||
|
|||
|
Change formatting style on page numbers in index...
Hi Greg:
OK, you need Index tags (XE Fields) with \f "Type " switches. Look up "Field codes: XE (Index Entry) field" and study it. You need to manually tag each entry: you can't use any fancy automatic compilations such as a concordance file for this. You need to tag each "Accession Number" with an XE Field containing a \a switch. Tag each Name with an XE field containing a \n switch, and each Department with an XE field contianing a \d switch. You will need to replicate the Accession Number into each of the tags (the content of the XE tags won't print, but will appear in the Indexes). Then insert THREE indexes. Each INDEX field needs the corresponding \f switch. { INDEX \f "a" } will list the Accession numbers, { INDEX \f "n" } will list them by Name, and { INDEX \f "d" } by department. You will get your three alphabetised Indexes, with page numbers, containing the information you want. There is another way of doing this, if you prefer, using the Table of Contents generator instead of the Index generator. To do this, apply the built-in styles Heading 4, Heading 5 and Heading 6 (for example) to each of the three lines you want to appear. You need a different style for each of the kinds of information. You can format the styles so the lines all appear the same: it's the style Name that does the work. Then insert three tables of contents: One including only Heading 4, one including only Heading 5, one including only Heading 6. Now unlink each table of contents (see " Prevent changes to information inserted by a field") and Sort it using TableSort... Either method will work. Method 2, using styles, is easier for large lists because you can use Find/Replace to apply the styles. Hope this helps On 10/10/06 1:43 AM, in article , "Greg" wrote: Hi John, Thanks for your reply and again I apologize for not being more clear in my previous explanations. Hopefully the following provides a more clear explanation. I have been trying to create a Medical Faculty Research Directory from an Excel Spread sheet which contains the following main items for each faculty member: Name: Accession Number Title Department Address (Lines 1-3) Phone E-mail address Qualifications Expertise 2 most recent publication citations for each person In addtion, I need to create 3 indices: Index 1: A list of Keywords, displayed alphabetically, referencing the profile accession number and page number. The keywords will be terms present in the Additional Terms field which does not appear in the directory other than the index. Index 2: A list of faculty )and their associated accession numbers), displayed alphabeticaly by anme, along with page number.directory. Index 3: A list of faculty (and their associated accession numbers), displayed alphabeticlly by department and then last name within department, along with page number. I tried creating the first two indices using the Concordace method described in "How to create a table of contents and index with field codes in Word 2000 and Word 2002" available from the following webkink: http://support.microsoft.com/kb/212346/ However, many of the page numbers for the "Additional Terms" were incorrect. So, I decided to try creating the index using a more manual approach with Bookmarks. However, using this method I have a problem with defining more than 6 bookmarks. It seems each time I try to creat bookmark number 7, it removes the previously created bookmark. Again thanks, I would be greatful for any additional help you can provide. Regards, Greg John McGhie [MVP - Word and Word Macintosh] wrote: Hi Greg: You can do a wide range of things such as this using Find and Replace. You can do fancy stuff using a Concordance file. Using VBA you can do anything you like. However, I am not at all clear as to what you want to do. I know: it's very tempting to give information only for the immediate question. However, this task is going to need an approach and a method. To help you, we need more detail :-) For example: I don't think the result you want is a conventional "Index". If it were, you wouldn't be using a concordance file. So please describe what you want, and how you want it to be used, in a bit more detail :-) Cheers On 5/10/06 1:39 AM, in article , "Greg" wrote: Hi, Yes, this was helpful but it appears to be a manual process. Is there anyway to automate the bookmark process? In my case, each index item is associated with a unique number. I would have to manually mark 500+ entries. It seems there must be some way to use Mail Merge or a VBA macro. Any further thoughts? -Greg Suzanne S. Barnhill wrote: When you insert a bookmark on a given page, then you can insert a cross-reference to the page number of that bookmark (a PAGEREF field). I don't know if this helps. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message ups.com... Hi Suzanne, I appreciate your reply. I've taken the weekend to give some thought to your idea of formatting the index manually. I believe I am able to generate a catalog formatted mail merge file into an index provided there is a way to capture the page numbers for each indexed item in some way. Do you have any recommendations on how this may be accomplished? BTW, do you know if there is a way to tie a bookmark to a page number? If so, I may be able to map that to each indexed item. Have you any thoughts regarding these ideas? -Greg Suzanne S. Barnhill wrote: Assuming the indexes are using the same Index 1, Index 2, etc., styles, I don't think there's any way unless you unlink the index and format it manually. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message oups.com... Hi, I wish to change the formatting styles for the page numbers displayed in my concordance listing. Currently they are the same size generated by the index in the main document. Can someone tell me where to find this information in the archives or if it is even possible? Thanks in advance for your assistance. -Greg -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant Technical Writer. Sydney, Australia +61 (0) 4 1209 1410 -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant Technical Writer. Sydney, Australia +61 (0) 4 1209 1410 |
|
#10
Posted to microsoft.public.word.formatting.longdocs,microsoft.public.word.pagelayout,microsoft.public.word.general
|
|||
|
|||
|
Change formatting style on page numbers in index...
Hi John,
Yes, this was extremely helpful and I'll give them both a try. I'll report back with my results later in the week. Thanks so much for your quick reply and suggestions. -Greg John McGhie [MVP - Word and Word Macintosh] wrote: Hi Greg: OK, you need Index tags (XE Fields) with \f "Type " switches. Look up "Field codes: XE (Index Entry) field" and study it. You need to manually tag each entry: you can't use any fancy automatic compilations such as a concordance file for this. You need to tag each "Accession Number" with an XE Field containing a \a switch. Tag each Name with an XE field containing a \n switch, and each Department with an XE field contianing a \d switch. You will need to replicate the Accession Number into each of the tags (the content of the XE tags won't print, but will appear in the Indexes). Then insert THREE indexes. Each INDEX field needs the corresponding \f switch. { INDEX \f "a" } will list the Accession numbers, { INDEX \f "n" } will list them by Name, and { INDEX \f "d" } by department. You will get your three alphabetised Indexes, with page numbers, containing the information you want. There is another way of doing this, if you prefer, using the Table of Contents generator instead of the Index generator. To do this, apply the built-in styles Heading 4, Heading 5 and Heading 6 (for example) to each of the three lines you want to appear. You need a different style for each of the kinds of information. You can format the styles so the lines all appear the same: it's the style Name that does the work. Then insert three tables of contents: One including only Heading 4, one including only Heading 5, one including only Heading 6. Now unlink each table of contents (see " Prevent changes to information inserted by a field") and Sort it using TableSort... Either method will work. Method 2, using styles, is easier for large lists because you can use Find/Replace to apply the styles. Hope this helps On 10/10/06 1:43 AM, in article , "Greg" wrote: Hi John, Thanks for your reply and again I apologize for not being more clear in my previous explanations. Hopefully the following provides a more clear explanation. I have been trying to create a Medical Faculty Research Directory from an Excel Spread sheet which contains the following main items for each faculty member: Name: Accession Number Title Department Address (Lines 1-3) Phone E-mail address Qualifications Expertise 2 most recent publication citations for each person In addtion, I need to create 3 indices: Index 1: A list of Keywords, displayed alphabetically, referencing the profile accession number and page number. The keywords will be terms present in the Additional Terms field which does not appear in the directory other than the index. Index 2: A list of faculty )and their associated accession numbers), displayed alphabeticaly by anme, along with page number.directory. Index 3: A list of faculty (and their associated accession numbers), displayed alphabeticlly by department and then last name within department, along with page number. I tried creating the first two indices using the Concordace method described in "How to create a table of contents and index with field codes in Word 2000 and Word 2002" available from the following webkink: http://support.microsoft.com/kb/212346/ However, many of the page numbers for the "Additional Terms" were incorrect. So, I decided to try creating the index using a more manual approach with Bookmarks. However, using this method I have a problem with defining more than 6 bookmarks. It seems each time I try to creat bookmark number 7, it removes the previously created bookmark. Again thanks, I would be greatful for any additional help you can provide. Regards, Greg John McGhie [MVP - Word and Word Macintosh] wrote: Hi Greg: You can do a wide range of things such as this using Find and Replace. You can do fancy stuff using a Concordance file. Using VBA you can do anything you like. However, I am not at all clear as to what you want to do. I know: it's very tempting to give information only for the immediate question. However, this task is going to need an approach and a method. To help you, we need more detail :-) For example: I don't think the result you want is a conventional "Index". If it were, you wouldn't be using a concordance file. So please describe what you want, and how you want it to be used, in a bit more detail :-) Cheers On 5/10/06 1:39 AM, in article , "Greg" wrote: Hi, Yes, this was helpful but it appears to be a manual process. Is there anyway to automate the bookmark process? In my case, each index item is associated with a unique number. I would have to manually mark 500+ entries. It seems there must be some way to use Mail Merge or a VBA macro. Any further thoughts? -Greg Suzanne S. Barnhill wrote: When you insert a bookmark on a given page, then you can insert a cross-reference to the page number of that bookmark (a PAGEREF field). I don't know if this helps. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message ups.com... Hi Suzanne, I appreciate your reply. I've taken the weekend to give some thought to your idea of formatting the index manually. I believe I am able to generate a catalog formatted mail merge file into an index provided there is a way to capture the page numbers for each indexed item in some way. Do you have any recommendations on how this may be accomplished? BTW, do you know if there is a way to tie a bookmark to a page number? If so, I may be able to map that to each indexed item. Have you any thoughts regarding these ideas? -Greg Suzanne S. Barnhill wrote: Assuming the indexes are using the same Index 1, Index 2, etc., styles, I don't think there's any way unless you unlink the index and format it manually. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message oups.com... Hi, I wish to change the formatting styles for the page numbers displayed in my concordance listing. Currently they are the same size generated by the index in the main document. Can someone tell me where to find this information in the archives or if it is even possible? Thanks in advance for your assistance. -Greg -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant Technical Writer. Sydney, Australia +61 (0) 4 1209 1410 -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant Technical Writer. Sydney, Australia +61 (0) 4 1209 1410 |
| Reply |
| Thread Tools | |
| Display Modes | |
|
|
Similar Threads
|
||||
| Thread | Forum | |||
| Index using prefix for page numbers | Microsoft Word Help | |||
| adding pages | Microsoft Word Help | |||
| Word applies direct format on File open | Microsoft Word Help | |||
| Creating Index with special Page Numbering Style | Microsoft Word Help | |||
| Adding index changes page numbers | Microsoft Word Help | |||
Linear Mode
