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Redoing Multiple style codes - 2003 Word
I have a file of a book of mine to revise from my publisher in MS Word 2003 .
It has more than 300 "CM" and other formatting styles in it, often with different fonts and spacing from paragraph to paragraph. Is there an easy way to put the whole file into just a few styles, like one new simple normal style and a few heading styles, without doing them all one by one? thanks. |
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#2
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Redoing Multiple style codes - 2003 Word
I'd check with the publisher before making any changes to the styles. Many
publishers use specific styles for their publishing program, used to generate the printed pages of the book, and if the expected styles are not found it the final product may not be formatted correctly. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/boo...x#AboutTheBook Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "removing all headers and footers" t.com wrote in message ... I have a file of a book of mine to revise from my publisher in MS Word 2003 . It has more than 300 "CM" and other formatting styles in it, often with different fonts and spacing from paragraph to paragraph. Is there an easy way to put the whole file into just a few styles, like one new simple normal style and a few heading styles, without doing them all one by one? thanks. |
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#3
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Redoing Multiple style codes - 2003 Word
I am doing so much revision that they will have to redo all codes anyway, but
it is a mess to work with as every change I make tends to alter the fonts , etc. How do I get rid of all these styles? "Beth Melton" wrote: I'd check with the publisher before making any changes to the styles. Many publishers use specific styles for their publishing program, used to generate the printed pages of the book, and if the expected styles are not found it the final product may not be formatted correctly. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/boo...x#AboutTheBook Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "removing all headers and footers" t.com wrote in message ... I have a file of a book of mine to revise from my publisher in MS Word 2003 . It has more than 300 "CM" and other formatting styles in it, often with different fonts and spacing from paragraph to paragraph. Is there an easy way to put the whole file into just a few styles, like one new simple normal style and a few heading styles, without doing them all one by one? thanks. |
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#4
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Redoing Multiple style codes - 2003 Word
If you have "Keep track of formatting" checked on the Edit tab of Tools |
Options, then a lot of the "styles" you're seeing are not really styles, just "formatting." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "removing all headers and footers" t.com wrote in message ... I am doing so much revision that they will have to redo all codes anyway, but it is a mess to work with as every change I make tends to alter the fonts , etc. How do I get rid of all these styles? "Beth Melton" wrote: I'd check with the publisher before making any changes to the styles. Many publishers use specific styles for their publishing program, used to generate the printed pages of the book, and if the expected styles are not found it the final product may not be formatted correctly. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/boo...x#AboutTheBook Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "removing all headers and footers" t.com wrote in message ... I have a file of a book of mine to revise from my publisher in MS Word 2003 . It has more than 300 "CM" and other formatting styles in it, often with different fonts and spacing from paragraph to paragraph. Is there an easy way to put the whole file into just a few styles, like one new simple normal style and a few heading styles, without doing them all one by one? thanks. |
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#5
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Redoing Multiple style codes - 2003 Word
Without knowing more about your document, and the styles that are being
used, you can always select all, apply the Normal style, and then apply your Heading styles where needed. That will remove the styles from the document contents but it won't remove the styles from the document -- they will still be available. If you don't want to manually do this then you may want to check with the Word VBA group. Someone there may be willing to write a macro for you that will preserve the formatting for paragraphs that are already formatted with the Heading styles, set all other paragraphs to the Normal style, and delete any user-defined styles for you. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/boo...x#AboutTheBook Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "removing all headers and footers" t.com wrote in message ... I am doing so much revision that they will have to redo all codes anyway, but it is a mess to work with as every change I make tends to alter the fonts , etc. How do I get rid of all these styles? "Beth Melton" wrote: I'd check with the publisher before making any changes to the styles. Many publishers use specific styles for their publishing program, used to generate the printed pages of the book, and if the expected styles are not found it the final product may not be formatted correctly. "removing all headers and footers" t.com wrote in message ... I have a file of a book of mine to revise from my publisher in MS Word 2003 . It has more than 300 "CM" and other formatting styles in it, often with different fonts and spacing from paragraph to paragraph. Is there an easy way to put the whole file into just a few styles, like one new simple normal style and a few heading styles, without doing them all one by one? thanks. |
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#6
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Redoing Multiple style codes - 2003 Word
thanks. That is true. Many of them are formatting entries. What is the best
way to get them all into Times Roman 12, etc. Will doing a normal style for the whole mss. do it? Is it possible to put a sample of my mss in these questions? "Suzanne S. Barnhill" wrote: If you have "Keep track of formatting" checked on the Edit tab of Tools | Options, then a lot of the "styles" you're seeing are not really styles, just "formatting." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "removing all headers and footers" t.com wrote in message ... I am doing so much revision that they will have to redo all codes anyway, but it is a mess to work with as every change I make tends to alter the fonts , etc. How do I get rid of all these styles? "Beth Melton" wrote: I'd check with the publisher before making any changes to the styles. Many publishers use specific styles for their publishing program, used to generate the printed pages of the book, and if the expected styles are not found it the final product may not be formatted correctly. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/boo...x#AboutTheBook Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "removing all headers and footers" t.com wrote in message ... I have a file of a book of mine to revise from my publisher in MS Word 2003 . It has more than 300 "CM" and other formatting styles in it, often with different fonts and spacing from paragraph to paragraph. Is there an easy way to put the whole file into just a few styles, like one new simple normal style and a few heading styles, without doing them all one by one? thanks. |
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#7
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Redoing Multiple style codes - 2003 Word
If you apply Normal style to the entire document, then copy/paste the
content to a new file, you should lose the extraneous styles and formatting. But this is a pretty drastic thing to do unless you really want to start from scratch. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "removing all headers and footers" t.com wrote in message ... thanks. That is true. Many of them are formatting entries. What is the best way to get them all into Times Roman 12, etc. Will doing a normal style for the whole mss. do it? Is it possible to put a sample of my mss in these questions? "Suzanne S. Barnhill" wrote: If you have "Keep track of formatting" checked on the Edit tab of Tools | Options, then a lot of the "styles" you're seeing are not really styles, just "formatting." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "removing all headers and footers" t.com wrote in message ... I am doing so much revision that they will have to redo all codes anyway, but it is a mess to work with as every change I make tends to alter the fonts , etc. How do I get rid of all these styles? "Beth Melton" wrote: I'd check with the publisher before making any changes to the styles. Many publishers use specific styles for their publishing program, used to generate the printed pages of the book, and if the expected styles are not found it the final product may not be formatted correctly. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/boo...x#AboutTheBook Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "removing all headers and footers" t.com wrote in message ... I have a file of a book of mine to revise from my publisher in MS Word 2003 . It has more than 300 "CM" and other formatting styles in it, often with different fonts and spacing from paragraph to paragraph. Is there an easy way to put the whole file into just a few styles, like one new simple normal style and a few heading styles, without doing them all one by one? thanks. |
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