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#1
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IF field causing problem with TOC
For now I've given up on the TOC issue I was having in one of my chapters,
but this problem is occurring in the main document and is becoming a deal-breaker. Any help is appreciated. I'm using includetext to add chapters to my document. Some of these chapters are included conditionally. Every chapter that is included conditionally (using the "IF" field) causes a phantom heading to show up in the TOC of my main document. It looks like this: 23 Include........28 24 MACROS........29 25 Segmentation........31 1........34 26 Instruction Formats........34 1........38 27 Addressing Mode........38 And it is as simple as that. If I remove the "IF" field that surrounds the included chapters, the TOC appears normal. If I apply heading styles in the main documents over the original headings in the included documents (and preserve them using \* MERGEFORMAT) this also solves the problem, but this is not a viable solution for many reasons. Can anyone help or tell me what I'm doing wrong? Thanks in advance. |
#2
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IF field causing problem with TOC
Hi book_worm71,
I suspect the problem is due to you having the IF field attached to a paragraph formatted in the Heading Style. You need to attach the field to the start of the following paragraph and embed the Heading Style's paragraph mark in the IF field. -- Cheers macropod [MVP - Microsoft Word] "book_worm71" wrote in message ... For now I've given up on the TOC issue I was having in one of my chapters, but this problem is occurring in the main document and is becoming a deal-breaker. Any help is appreciated. I'm using includetext to add chapters to my document. Some of these chapters are included conditionally. Every chapter that is included conditionally (using the "IF" field) causes a phantom heading to show up in the TOC of my main document. It looks like this: 23 Include........28 24 MACROS........29 25 Segmentation........31 1........34 26 Instruction Formats........34 1........38 27 Addressing Mode........38 And it is as simple as that. If I remove the "IF" field that surrounds the included chapters, the TOC appears normal. If I apply heading styles in the main documents over the original headings in the included documents (and preserve them using \* MERGEFORMAT) this also solves the problem, but this is not a viable solution for many reasons. Can anyone help or tell me what I'm doing wrong? Thanks in advance. |
#3
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IF field causing problem with TOC
Note that macropods post appeared just when I was going to post the text
below. In my test, the if field is formatted as Body Text and I still see the problem (however, I may not understand macropods description correctly). If macropods suggestion solves the problem for you, you will not need my solution - by here it is anyway. I read your previous posts and tried to reconstruct the scenario you describe. I can reproduce the error with the superfluous TOC entries. In my test, the problem only occurs with numbered items, i.e. if I change the heading style in use to unnumbered, the superfluous TOC items disappear. The only solution I could find was a macro that deletes the superfluous paragraphs and locks the TOC so that it is not updated unintentionally. I created the following macro - see the comments in the macro. Note that I only tried to identify the paragraphs to be deleted by checking its length - you may need to change that or to adjust the length. I used 5 chars as the limit - it may not be sufficient - and if you have very short headings that _are_ correct, another kind of check may be required instead. Sub UpdateRepairLockTOC() Dim oPara As Paragraph Dim oTOC As TableOfContents Set oTOC = ActiveDocument.TablesOfContents(1) With oTOC 'Unlock TOC .Range.Fields.Locked = False 'Update TOC .Update 'Delete the superfluous items For Each oPara In .Range.Paragraphs 'Check length of paragraph - skip last empty TOC para (len 1) If Len(oPara.Range.Text) 1 And Len(oPara.Range.Text) = 5 Then oPara.Range.Delete End If Next oPara 'Lock the TOC - can be unlocked manually with Ctrl+Shift+F11 .Range.Fields.Locked = True End With Set oTOC = Nothing End Sub -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "book_worm71" wrote: For now I've given up on the TOC issue I was having in one of my chapters, but this problem is occurring in the main document and is becoming a deal-breaker. Any help is appreciated. I'm using includetext to add chapters to my document. Some of these chapters are included conditionally. Every chapter that is included conditionally (using the "IF" field) causes a phantom heading to show up in the TOC of my main document. It looks like this: 23 Include........28 24 MACROS........29 25 Segmentation........31 1........34 26 Instruction Formats........34 1........38 27 Addressing Mode........38 And it is as simple as that. If I remove the "IF" field that surrounds the included chapters, the TOC appears normal. If I apply heading styles in the main documents over the original headings in the included documents (and preserve them using \* MERGEFORMAT) this also solves the problem, but this is not a viable solution for many reasons. Can anyone help or tell me what I'm doing wrong? Thanks in advance. |
#4
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IF field causing problem with TOC
Hi macropod,
Thanks for the suggestion. I didn't apply any styles to my fields in the main document. No matter where I put my cursor in the "IF" and "INCLUDETEXT" fields, or the lines above and below, the style is indicated as Normal. I used the Style Inspector to look for text level formatting as well, just in case. Am I misunderstanding what you mean by having it attached to a style? The chapter documents have formatting, of course, but I'm not sure how to test your solution as it relates to those. Also, I'm not sure how I would go about embedding a paragraph marker in a field. Lene, thanks for the suggestion. We do need to have our chapters numbered so it looks like this may be a problem. I think a macro may be beyond the scope of workarounds that we're willing to implement, in lieu of choosing another solution. "macropod" wrote: Hi book_worm71, I suspect the problem is due to you having the IF field attached to a paragraph formatted in the Heading Style. You need to attach the field to the start of the following paragraph and embed the Heading Style's paragraph mark in the IF field. -- Cheers macropod [MVP - Microsoft Word] "book_worm71" wrote in message ... For now I've given up on the TOC issue I was having in one of my chapters, but this problem is occurring in the main document and is becoming a deal-breaker. Any help is appreciated. I'm using includetext to add chapters to my document. Some of these chapters are included conditionally. Every chapter that is included conditionally (using the "IF" field) causes a phantom heading to show up in the TOC of my main document. It looks like this: 23 Include........28 24 MACROS........29 25 Segmentation........31 1........34 26 Instruction Formats........34 1........38 27 Addressing Mode........38 And it is as simple as that. If I remove the "IF" field that surrounds the included chapters, the TOC appears normal. If I apply heading styles in the main documents over the original headings in the included documents (and preserve them using \* MERGEFORMAT) this also solves the problem, but this is not a viable solution for many reasons. Can anyone help or tell me what I'm doing wrong? Thanks in advance. |
#5
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IF field causing problem with TOC
Hi book_worm71,
You'd code the IF test along the lines of: IF{Toggle}= TRUE "Heading to Include.¶ Text to Include.¶ "} and make sure the field is attached to a non-Heading Style paragraph - for example: {IF{Toggle}= TRUE "Heading to Include.¶ Text to Include.¶ "}The quick brown fox.... -- Cheers macropod [MVP - Microsoft Word] "book_worm71" wrote in message ... Hi macropod, Thanks for the suggestion. I didn't apply any styles to my fields in the main document. No matter where I put my cursor in the "IF" and "INCLUDETEXT" fields, or the lines above and below, the style is indicated as Normal. I used the Style Inspector to look for text level formatting as well, just in case. Am I misunderstanding what you mean by having it attached to a style? The chapter documents have formatting, of course, but I'm not sure how to test your solution as it relates to those. Also, I'm not sure how I would go about embedding a paragraph marker in a field. Lene, thanks for the suggestion. We do need to have our chapters numbered so it looks like this may be a problem. I think a macro may be beyond the scope of workarounds that we're willing to implement, in lieu of choosing another solution. "macropod" wrote: Hi book_worm71, I suspect the problem is due to you having the IF field attached to a paragraph formatted in the Heading Style. You need to attach the field to the start of the following paragraph and embed the Heading Style's paragraph mark in the IF field. -- Cheers macropod [MVP - Microsoft Word] "book_worm71" wrote in message ... For now I've given up on the TOC issue I was having in one of my chapters, but this problem is occurring in the main document and is becoming a deal-breaker. Any help is appreciated. I'm using includetext to add chapters to my document. Some of these chapters are included conditionally. Every chapter that is included conditionally (using the "IF" field) causes a phantom heading to show up in the TOC of my main document. It looks like this: 23 Include........28 24 MACROS........29 25 Segmentation........31 1........34 26 Instruction Formats........34 1........38 27 Addressing Mode........38 And it is as simple as that. If I remove the "IF" field that surrounds the included chapters, the TOC appears normal. If I apply heading styles in the main documents over the original headings in the included documents (and preserve them using \* MERGEFORMAT) this also solves the problem, but this is not a viable solution for many reasons. Can anyone help or tell me what I'm doing wrong? Thanks in advance. |
#6
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IF field causing problem with TOC
Hi macropod,
We're trying to single-source our documents, so I've been including the chapters as separate documents, like so: {if processor ="68hc12" {includetext "68hc12_addressing_mode.doc"}} It's not feasible for us to place the heading/text itself directly inside the includetext field because then that content would not be reusable in other documents. Is it still possible to apply your technique in these circumstances? I feel like maybe I'm still misunderstanding you - sorry! Thanks for the help. "macropod" wrote: Hi book_worm71, You'd code the IF test along the lines of: IF{Toggle}= TRUE "Heading to Include.¶ Text to Include.¶ "} and make sure the field is attached to a non-Heading Style paragraph - for example: {IF{Toggle}= TRUE "Heading to Include.¶ Text to Include.¶ "}The quick brown fox.... -- Cheers macropod [MVP - Microsoft Word] |
#7
Posted to microsoft.public.word.newusers
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IF field causing problem with TOC
Hi book_worm71,
You could use something along the lines of: {if{processor}= "68hc12" "Heading to Include.¶ {includetext "68hc12_addressing_mode.doc"}"}The quick brown fox.... -- Cheers macropod [MVP - Microsoft Word] "book_worm71" wrote in message ... Hi macropod, We're trying to single-source our documents, so I've been including the chapters as separate documents, like so: {if processor ="68hc12" {includetext "68hc12_addressing_mode.doc"}} It's not feasible for us to place the heading/text itself directly inside the includetext field because then that content would not be reusable in other documents. Is it still possible to apply your technique in these circumstances? I feel like maybe I'm still misunderstanding you - sorry! Thanks for the help. "macropod" wrote: Hi book_worm71, You'd code the IF test along the lines of: IF{Toggle}= TRUE "Heading to Include.¶ Text to Include.¶ "} and make sure the field is attached to a non-Heading Style paragraph - for example: {IF{Toggle}= TRUE "Heading to Include.¶ Text to Include.¶ "}The quick brown fox.... -- Cheers macropod [MVP - Microsoft Word] |
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