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#1
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Mail Merge header row
I am using Word 2003 to merge contact information from Outlook. I
created a table in the document with 2 rows, then started Mail Merge using the "Directory" document type. In the first row I typed in headers for the columns and in the second row I placed the merge fields. Basically like this: Name Phone «Display_name» «Phone» When I run the merge, it repeats the header row for each record that is imported. How do I get it so this row only appears once with an additional row for each merged record in the table? |
#2
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Mail Merge header row
That's the way a directory merge works; any static text in the document is
repeated for every record. You have two choices: 1. Add the heading row after you complete the merge. 2. Put the heading row in the document header. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Scoop" wrote in message ups.com... I am using Word 2003 to merge contact information from Outlook. I created a table in the document with 2 rows, then started Mail Merge using the "Directory" document type. In the first row I typed in headers for the columns and in the second row I placed the merge fields. Basically like this: Name Phone «Display_name» «Phone» When I run the merge, it repeats the header row for each record that is imported. How do I get it so this row only appears once with an additional row for each merged record in the table? |
#3
Posted to microsoft.public.word.newusers
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Mail Merge header row
Thanks! I'm trying to use AD or Contacts in Outlook to produce a
simple phone and e-mail list. It's not nearly as easy to do as one would expect, seemingly. Any ideas would be appreciated. |
#4
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Mail Merge header row
I do this sort of thing all the time (though from a database in Excel rather
than from Outlook), and once you get the mail merge main document set up correctly, it is not difficult. If it's something you'll be doing repeatedly, I'd just bite the bullet and put the heading row in the header; it takes a little tweaking to get right (as does the main body of the document), but once it's done, you're good to go forever and don't have to worry about remembering to add the heading row after merging (not that that's especially difficult, either). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Scoop" wrote in message oups.com... Thanks! I'm trying to use AD or Contacts in Outlook to produce a simple phone and e-mail list. It's not nearly as easy to do as one would expect, seemingly. Any ideas would be appreciated. |
#5
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Mail Merge header row
Thanks Suzanne! I really expected this to be a lot easier than it is.
I've even tried linking to my Outlook Contacts from an Access database and merging from there...to no avail. It seems whatever I try, either the functionality isn't there or I run into some obscure bug or error as soon as it seems like it's going to work. I don't have any problem putting a header row in the doc header but I'm not sure how to go about doing it. Would it be a separate, single row table? If so, how do you get it to line up with the body table? Do you have a sample template you could e-mail me? Thanks again, Scott |
#6
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Mail Merge header row
You can make it a single-row table (you could copy the table row you're
using in the body of the document once you get the column widths finalized), but with that you have the issue of having to have a text paragraph below the table. What I often do is just use tabs (left or center) to align the headings with the table columns. But I'm more likely to add a heading row to the table after performing the merge. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Scoop" wrote in message oups.com... Thanks Suzanne! I really expected this to be a lot easier than it is. I've even tried linking to my Outlook Contacts from an Access database and merging from there...to no avail. It seems whatever I try, either the functionality isn't there or I run into some obscure bug or error as soon as it seems like it's going to work. I don't have any problem putting a header row in the doc header but I'm not sure how to go about doing it. Would it be a separate, single row table? If so, how do you get it to line up with the body table? Do you have a sample template you could e-mail me? Thanks again, Scott |
#7
Posted to microsoft.public.word.newusers
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Mail Merge header row
You could also use a conditional field to place the header (albeit tricky if
you use a table for the document) { IF{ MERGESEQ } = 1 "Put your heading text here "}{ SKIPIF { MERGEFIELD Company } = "" }Put your fields here -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Suzanne S. Barnhill wrote: You can make it a single-row table (you could copy the table row you're using in the body of the document once you get the column widths finalized), but with that you have the issue of having to have a text paragraph below the table. What I often do is just use tabs (left or center) to align the headings with the table columns. But I'm more likely to add a heading row to the table after performing the merge. "Scoop" wrote in message oups.com... Thanks Suzanne! I really expected this to be a lot easier than it is. I've even tried linking to my Outlook Contacts from an Access database and merging from there...to no avail. It seems whatever I try, either the functionality isn't there or I run into some obscure bug or error as soon as it seems like it's going to work. I don't have any problem putting a header row in the doc header but I'm not sure how to go about doing it. Would it be a separate, single row table? If so, how do you get it to line up with the body table? Do you have a sample template you could e-mail me? Thanks again, Scott |
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