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#1
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how manage templates across company
Simple question: I do not want that all the employees use their own (word)
templates. When pressing "New", they should be provided a centrally managed template specific for our company. How should such a solution be implemented with office 2003? Moreover, if the template is updated, old documents, based on this template, should be automatically updates according with the template. -- Alex |
#2
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how manage templates across company
Simple questions they may be, but there are no simple answers.
1. You cannot share the Normal.dot file among multiple users in Word http://support.microsoft.com/?kbid=811468 2. You should provide document templates pertinent to the tasks in hand and supply them to users via a shared workgroup folder and train the users to adopt those templates for those tasks. 3. Old documents will not be updated automatically if you change the template. It would help to know what it is you might change that needs to be added or changed in an old document. You might consider using includetext fields for parts of the template that might change in the future. It is then a simpler task to update those added texts. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Alex wrote: Simple question: I do not want that all the employees use their own (word) templates. When pressing "New", they should be provided a centrally managed template specific for our company. How should such a solution be implemented with office 2003? Moreover, if the template is updated, old documents, based on this template, should be automatically updates according with the template. |
#3
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how manage templates across company
Alex,
It's possible to change the default template folder to a share on your network. In Word, go to Tools -- Options -- File Locations and point Workgroup Templates to the share. "Alex" wrote: Simple question: I do not want that all the employees use their own (word) templates. When pressing "New", they should be provided a centrally managed template specific for our company. How should such a solution be implemented with office 2003? Moreover, if the template is updated, old documents, based on this template, should be automatically updates according with the template. -- Alex |
#4
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how manage templates across company
thank's G.
3. say that we would like to change the "style" in our templates, then, it feels natural to think that content in documents based on the template to be updated as well. just like CSS works in web design. -- Alex "Graham Mayor" wrote: Simple questions they may be, but there are no simple answers. 1. You cannot share the Normal.dot file among multiple users in Word http://support.microsoft.com/?kbid=811468 2. You should provide document templates pertinent to the tasks in hand and supply them to users via a shared workgroup folder and train the users to adopt those templates for those tasks. 3. Old documents will not be updated automatically if you change the template. It would help to know what it is you might change that needs to be added or changed in an old document. You might consider using includetext fields for parts of the template that might change in the future. It is then a simpler task to update those added texts. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Alex wrote: Simple question: I do not want that all the employees use their own (word) templates. When pressing "New", they should be provided a centrally managed template specific for our company. How should such a solution be implemented with office 2003? Moreover, if the template is updated, old documents, based on this template, should be automatically updates according with the template. |
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