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Form password protection on mail merge documents
I have a "form" which is a contract and is a mail merge document. I have
password protected this "form" to allow other parties only to merge, not edit the text, but once it is merged into a new document, the contract is no longer protected. Is there a way for me to protect this "new merged" document from the person who merged it from making changes to the text other than the merging of the fields? Also, when you password protect a form document allowing only for highlighted fields to be changed, can you set it up so it cannot be saved over, only saved as? Thank you |
#2
Posted to microsoft.public.word.docmanagement
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Form password protection on mail merge documents
Hi ?B?Rm9ybSBMYWR5?=,
I have a "form" which is a contract and is a mail merge document. I have password protected this "form" to allow other parties only to merge, not edit the text, but once it is merged into a new document, the contract is no longer protected. Is there a way for me to protect this "new merged" document from the person who merged it from making changes to the text other than the merging of the fields? No. The two concepts don't function together. It's either protection OR merge, you can't have both. A macro could do some of it for you, but it wouldn't be reliable. For this level of security, you'd need a "real program" such as a form to get required user input (whatever is used now to get the data being merged). Then code combines this data with the basic document and applies protection before the user ever gets the document. But please note that Word protection isn't that secure. For all but one kind, Insert/File will circumvent any protection you can apply (see below). Also, when you password protect a form document allowing only for highlighted fields to be changed, can you set it up so it cannot be saved over, only saved as? I believe this is only possible with IRM (Rights Management) protection. And for that you'd need a Windows 2003 server to do the managing. Word probably isn't the right tool for what you have in mind. Adobe might be the better bet if you're looking for something "off the shelf". Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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