Reply
 
Thread Tools Display Modes
  #1   Report Post  
Lily@Insight
 
Posts: n/a
Default How do I mail merge to EMAIL from MS Word AND add a pdf attachment

I have an SQL database that is queried. I use these queries to mail merge in
word - with the output going to Outlook - so that each individual email is
sent to the individual for whom it's intended. The only problem is that I
want to also include a PDF attachment.

Is this at all possible? Or am I dreaming???
  #2   Report Post  
Doug Robbins
 
Posts: n/a
Default

See the article "Mail Merge to E-mail with Attachments" at

http://word.mvps.org/FAQs/MailMerge/...ttachments.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Lily@Insight" wrote in message
...
I have an SQL database that is queried. I use these queries to mail merge
in
word - with the output going to Outlook - so that each individual email is
sent to the individual for whom it's intended. The only problem is that I
want to also include a PDF attachment.

Is this at all possible? Or am I dreaming???



  #3   Report Post  
Mmiller
 
Posts: n/a
Default

The article refers to a "clickyes" utility at express.com. I couldn't find
this utility at their site. Additionally, I see in another post on the same
subject matter that someone had problems after installing that utility. They,
like me are using Office 2003. Is the utility still available, and is it okay
to use/run with Office 2003 and the mail merge/email with attachments
process? Or will it mess up the process like described in "Email merge, how
do I work around the security feature?", posted by Jaloway.

"Doug Robbins" wrote:

See the article "Mail Merge to E-mail with Attachments" at

http://word.mvps.org/FAQs/MailMerge/...ttachments.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Lily@Insight" wrote in message
...
I have an SQL database that is queried. I use these queries to mail merge
in
word - with the output going to Outlook - so that each individual email is
sent to the individual for whom it's intended. The only problem is that I
want to also include a PDF attachment.

Is this at all possible? Or am I dreaming???




  #4   Report Post  
Mmiller
 
Posts: n/a
Default

Just tried to follow instructions you wrote "Mail Merge to E-mail with
Attachments.
I created the macro, but it was my first. I simply copied and pasted the
info from your articleinto the visual basic editor so as to avoid typos, then
added the macro to the tool bar. But I get following error message when I run
the macro:
Compile Error:
User-defined type not defined.
Then the macro editor is opened and the following is highlighted:
(The middle line is highlighted - I've included a line before and after to
identify)

Dim bStarted As Boolean

Dim oOutlookApp As Outlook.Application

Dim oItem As Outlook.MailItem
Since I've copied and pasted, I don't know how it is in the macro. I think
it may have been in the course of when and where to run the macro. I had no
trouble creating the directory merge, and then using it as the source for my
data in the email merge. But I have tried running this macro at every step in
the process of creating the email merge and I get the same error message. The
end resut is an email merge that does exactly as it should - but there is
only a reference to the attachment in the email - no real attachment.

"Doug Robbins" wrote:

See the article "Mail Merge to E-mail with Attachments" at

http://word.mvps.org/FAQs/MailMerge/...ttachments.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Lily@Insight" wrote in message
...
I have an SQL database that is queried. I use these queries to mail merge
in
word - with the output going to Outlook - so that each individual email is
sent to the individual for whom it's intended. The only problem is that I
want to also include a PDF attachment.

Is this at all possible? Or am I dreaming???




  #5   Report Post  
Doug Robbins
 
Posts: n/a
Default

The Express Click Yes is now available from
http://www.contextmagic.com/express-clickyes/

Almost certainly the error that you are getting is because you did not set
the reference to the Outlook Object Library as it mentions that you must do
in the Preparations part of the article.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Just tried to follow instructions you wrote "Mail Merge to E-mail with
Attachments.
I created the macro, but it was my first. I simply copied and pasted the
info from your articleinto the visual basic editor so as to avoid typos,
then
added the macro to the tool bar. But I get following error message when I
run
the macro:
Compile Error:
User-defined type not defined.
Then the macro editor is opened and the following is highlighted:
(The middle line is highlighted - I've included a line before and after to
identify)

Dim bStarted As Boolean

Dim oOutlookApp As Outlook.Application

Dim oItem As Outlook.MailItem
Since I've copied and pasted, I don't know how it is in the macro. I think
it may have been in the course of when and where to run the macro. I had
no
trouble creating the directory merge, and then using it as the source for
my
data in the email merge. But I have tried running this macro at every step
in
the process of creating the email merge and I get the same error message.
The
end resut is an email merge that does exactly as it should - but there is
only a reference to the attachment in the email - no real attachment.

"Doug Robbins" wrote:

See the article "Mail Merge to E-mail with Attachments" at

http://word.mvps.org/FAQs/MailMerge/...ttachments.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Lily@Insight" wrote in message
...
I have an SQL database that is queried. I use these queries to mail
merge
in
word - with the output going to Outlook - so that each individual email
is
sent to the individual for whom it's intended. The only problem is
that I
want to also include a PDF attachment.

Is this at all possible? Or am I dreaming???








  #6   Report Post  
Mmiller
 
Posts: n/a
Default

Thanks Doug.
Did that- but had the wrong one checked. Got that fixed and yes, the macro
performs without any error message. But the whole process is still not
working right.
If I hit the macro key before the very last step of merging the document
with electronic mail, then the resulting merge has none of the email message
I created in the body of the document. The body of the email is completely
blank. In addition to the field for the attachment, I also chose a name field
when creating/executing this mail merge. None of the manually created message
or the field information showed up. If I wait and hit the macro key after the
last step of merging to electronic mail, then the office program/merge
creates the emails as it would without the macro. The email has all the body
elements, but only a drive path, file name reference to the attachment. No
actual attachment. Hitting the macro after this step has a whole new set of
emails generated again, but they are like the first scenario -blank. Only the
address and subject line are carrying over. Can you identify what I've done
wrong or left out?
I'm trying hard! :-)

"Doug Robbins" wrote:

The Express Click Yes is now available from
http://www.contextmagic.com/express-clickyes/

Almost certainly the error that you are getting is because you did not set
the reference to the Outlook Object Library as it mentions that you must do
in the Preparations part of the article.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Just tried to follow instructions you wrote "Mail Merge to E-mail with
Attachments.
I created the macro, but it was my first. I simply copied and pasted the
info from your articleinto the visual basic editor so as to avoid typos,
then
added the macro to the tool bar. But I get following error message when I
run
the macro:
Compile Error:
User-defined type not defined.
Then the macro editor is opened and the following is highlighted:
(The middle line is highlighted - I've included a line before and after to
identify)

Dim bStarted As Boolean

Dim oOutlookApp As Outlook.Application

Dim oItem As Outlook.MailItem
Since I've copied and pasted, I don't know how it is in the macro. I think
it may have been in the course of when and where to run the macro. I had
no
trouble creating the directory merge, and then using it as the source for
my
data in the email merge. But I have tried running this macro at every step
in
the process of creating the email merge and I get the same error message.
The
end resut is an email merge that does exactly as it should - but there is
only a reference to the attachment in the email - no real attachment.

"Doug Robbins" wrote:

See the article "Mail Merge to E-mail with Attachments" at

http://word.mvps.org/FAQs/MailMerge/...ttachments.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Lily@Insight" wrote in message
...
I have an SQL database that is queried. I use these queries to mail
merge
in
word - with the output going to Outlook - so that each individual email
is
sent to the individual for whom it's intended. The only problem is
that I
want to also include a PDF attachment.

Is this at all possible? Or am I dreaming???






  #7   Report Post  
Doug Robbins
 
Posts: n/a
Default

Re-read the instructions. They say quite clearly that the merge must be
executed to a new document and they do not say anything amount merging to
electronic mail.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Thanks Doug.
Did that- but had the wrong one checked. Got that fixed and yes, the macro
performs without any error message. But the whole process is still not
working right.
If I hit the macro key before the very last step of merging the document
with electronic mail, then the resulting merge has none of the email
message
I created in the body of the document. The body of the email is completely
blank. In addition to the field for the attachment, I also chose a name
field
when creating/executing this mail merge. None of the manually created
message
or the field information showed up. If I wait and hit the macro key after
the
last step of merging to electronic mail, then the office program/merge
creates the emails as it would without the macro. The email has all the
body
elements, but only a drive path, file name reference to the attachment. No
actual attachment. Hitting the macro after this step has a whole new set
of
emails generated again, but they are like the first scenario -blank. Only
the
address and subject line are carrying over. Can you identify what I've
done
wrong or left out?
I'm trying hard! :-)

"Doug Robbins" wrote:

The Express Click Yes is now available from
http://www.contextmagic.com/express-clickyes/

Almost certainly the error that you are getting is because you did not
set
the reference to the Outlook Object Library as it mentions that you must
do
in the Preparations part of the article.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Just tried to follow instructions you wrote "Mail Merge to E-mail with
Attachments.
I created the macro, but it was my first. I simply copied and pasted
the
info from your articleinto the visual basic editor so as to avoid
typos,
then
added the macro to the tool bar. But I get following error message when
I
run
the macro:
Compile Error:
User-defined type not defined.
Then the macro editor is opened and the following is highlighted:
(The middle line is highlighted - I've included a line before and after
to
identify)

Dim bStarted As Boolean

Dim oOutlookApp As Outlook.Application

Dim oItem As Outlook.MailItem
Since I've copied and pasted, I don't know how it is in the macro. I
think
it may have been in the course of when and where to run the macro. I
had
no
trouble creating the directory merge, and then using it as the source
for
my
data in the email merge. But I have tried running this macro at every
step
in
the process of creating the email merge and I get the same error
message.
The
end resut is an email merge that does exactly as it should - but there
is
only a reference to the attachment in the email - no real attachment.

"Doug Robbins" wrote:

See the article "Mail Merge to E-mail with Attachments" at

http://word.mvps.org/FAQs/MailMerge/...ttachments.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Lily@Insight" wrote in
message
...
I have an SQL database that is queried. I use these queries to mail
merge
in
word - with the output going to Outlook - so that each individual
email
is
sent to the individual for whom it's intended. The only problem is
that I
want to also include a PDF attachment.

Is this at all possible? Or am I dreaming???








  #8   Report Post  
Mmiller
 
Posts: n/a
Default

I guess not clearly enough for the disabled because I'm missing where I'm
making my mistake. Please bear with me as I try to find the mistake with your
help.
The directory type mail merge document was created in a separate document,
saved and closed. I then opened a new blank document to create the mail merge
I wanted to send out. I chose mail merge/email messages - following the set
up instructions that word gives and using the directory type mail merge file
created earlier as my data source. (I even tried using the original data
source; my excel spreadsheet, and then identifying the file created by the
catalogue type mail merge at the point the dialog box opened up after running
the macro, but that came up with the same results- no body in the email
message.) I thought this was what you meant when you said "execute the mail
merge that you want to send out" in your instructions. I'm sure the
instructions are accurate. But I am not able to identify at exactly what
point I am failing to understand/follow them correctly. If it is clear to
you, will you please specify?
By the way, I was incorrect - when I run the macro at either point in the
process, the very first email will have the drive\path\filename reference to
the attachment - but no attachment. This first email will also have the hand
written and information along with the poplulated info from the placeholders.
But none of the subsequent emails have anything.

Thanks! :-)
"Doug Robbins" wrote:

Re-read the instructions. They say quite clearly that the merge must be
executed to a new document and they do not say anything amount merging to
electronic mail.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Thanks Doug.
Did that- but had the wrong one checked. Got that fixed and yes, the macro
performs without any error message. But the whole process is still not
working right.
If I hit the macro key before the very last step of merging the document
with electronic mail, then the resulting merge has none of the email
message
I created in the body of the document. The body of the email is completely
blank. In addition to the field for the attachment, I also chose a name
field
when creating/executing this mail merge. None of the manually created
message
or the field information showed up. If I wait and hit the macro key after
the
last step of merging to electronic mail, then the office program/merge
creates the emails as it would without the macro. The email has all the
body
elements, but only a drive path, file name reference to the attachment. No
actual attachment. Hitting the macro after this step has a whole new set
of
emails generated again, but they are like the first scenario -blank. Only
the
address and subject line are carrying over. Can you identify what I've
done
wrong or left out?
I'm trying hard! :-)

"Doug Robbins" wrote:

The Express Click Yes is now available from
http://www.contextmagic.com/express-clickyes/

Almost certainly the error that you are getting is because you did not
set
the reference to the Outlook Object Library as it mentions that you must
do
in the Preparations part of the article.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Just tried to follow instructions you wrote "Mail Merge to E-mail with
Attachments.
I created the macro, but it was my first. I simply copied and pasted
the
info from your articleinto the visual basic editor so as to avoid
typos,
then
added the macro to the tool bar. But I get following error message when
I
run
the macro:
Compile Error:
User-defined type not defined.
Then the macro editor is opened and the following is highlighted:
(The middle line is highlighted - I've included a line before and after
to
identify)

Dim bStarted As Boolean

Dim oOutlookApp As Outlook.Application

Dim oItem As Outlook.MailItem
Since I've copied and pasted, I don't know how it is in the macro. I
think
it may have been in the course of when and where to run the macro. I
had
no
trouble creating the directory merge, and then using it as the source
for
my
data in the email merge. But I have tried running this macro at every
step
in
the process of creating the email merge and I get the same error
message.
The
end resut is an email merge that does exactly as it should - but there
is
only a reference to the attachment in the email - no real attachment.

"Doug Robbins" wrote:

See the article "Mail Merge to E-mail with Attachments" at

http://word.mvps.org/FAQs/MailMerge/...ttachments.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Lily@Insight" wrote in
message
...
I have an SQL database that is queried. I use these queries to mail
merge
in
word - with the output going to Outlook - so that each individual
email
is
sent to the individual for whom it's intended. The only problem is
that I
want to also include a PDF attachment.

Is this at all possible? Or am I dreaming???









  #9   Report Post  
Doug Robbins
 
Posts: n/a
Default

Use a formletter not an email message type main document

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I guess not clearly enough for the disabled because I'm missing where I'm
making my mistake. Please bear with me as I try to find the mistake with
your
help.
The directory type mail merge document was created in a separate document,
saved and closed. I then opened a new blank document to create the mail
merge
I wanted to send out. I chose mail merge/email messages - following the
set
up instructions that word gives and using the directory type mail merge
file
created earlier as my data source. (I even tried using the original data
source; my excel spreadsheet, and then identifying the file created by the
catalogue type mail merge at the point the dialog box opened up after
running
the macro, but that came up with the same results- no body in the email
message.) I thought this was what you meant when you said "execute the
mail
merge that you want to send out" in your instructions. I'm sure the
instructions are accurate. But I am not able to identify at exactly what
point I am failing to understand/follow them correctly. If it is clear to
you, will you please specify?
By the way, I was incorrect - when I run the macro at either point in the
process, the very first email will have the drive\path\filename reference
to
the attachment - but no attachment. This first email will also have the
hand
written and information along with the poplulated info from the
placeholders.
But none of the subsequent emails have anything.

Thanks! :-)
"Doug Robbins" wrote:

Re-read the instructions. They say quite clearly that the merge must be
executed to a new document and they do not say anything amount merging to
electronic mail.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Thanks Doug.
Did that- but had the wrong one checked. Got that fixed and yes, the
macro
performs without any error message. But the whole process is still not
working right.
If I hit the macro key before the very last step of merging the
document
with electronic mail, then the resulting merge has none of the email
message
I created in the body of the document. The body of the email is
completely
blank. In addition to the field for the attachment, I also chose a name
field
when creating/executing this mail merge. None of the manually created
message
or the field information showed up. If I wait and hit the macro key
after
the
last step of merging to electronic mail, then the office program/merge
creates the emails as it would without the macro. The email has all the
body
elements, but only a drive path, file name reference to the attachment.
No
actual attachment. Hitting the macro after this step has a whole new
set
of
emails generated again, but they are like the first scenario -blank.
Only
the
address and subject line are carrying over. Can you identify what I've
done
wrong or left out?
I'm trying hard! :-)

"Doug Robbins" wrote:

The Express Click Yes is now available from
http://www.contextmagic.com/express-clickyes/

Almost certainly the error that you are getting is because you did not
set
the reference to the Outlook Object Library as it mentions that you
must
do
in the Preparations part of the article.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Just tried to follow instructions you wrote "Mail Merge to E-mail
with
Attachments.
I created the macro, but it was my first. I simply copied and pasted
the
info from your articleinto the visual basic editor so as to avoid
typos,
then
added the macro to the tool bar. But I get following error message
when
I
run
the macro:
Compile Error:
User-defined type not defined.
Then the macro editor is opened and the following is highlighted:
(The middle line is highlighted - I've included a line before and
after
to
identify)

Dim bStarted As Boolean

Dim oOutlookApp As Outlook.Application

Dim oItem As Outlook.MailItem
Since I've copied and pasted, I don't know how it is in the macro. I
think
it may have been in the course of when and where to run the macro. I
had
no
trouble creating the directory merge, and then using it as the
source
for
my
data in the email merge. But I have tried running this macro at
every
step
in
the process of creating the email merge and I get the same error
message.
The
end resut is an email merge that does exactly as it should - but
there
is
only a reference to the attachment in the email - no real
attachment.

"Doug Robbins" wrote:

See the article "Mail Merge to E-mail with Attachments" at

http://word.mvps.org/FAQs/MailMerge/...ttachments.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Lily@Insight" wrote in
message
...
I have an SQL database that is queried. I use these queries to
mail
merge
in
word - with the output going to Outlook - so that each individual
email
is
sent to the individual for whom it's intended. The only problem
is
that I
want to also include a PDF attachment.

Is this at all possible? Or am I dreaming???











  #10   Report Post  
Mmiller
 
Posts: n/a
Default

Progress!!
But not 100% right. The attachment is now in the email(s). Yey! But the
other problem still exists. The fields/placeholder entries and the manually
entered text I created in the body of the form letter only appear in the very
first email and not in any of the subsequent emails the program publishes. If
you can help me determine what I'm doing wrong on that point I'm set. And
thanks so much in advance!
BTW - I've tried using both the directory type document as my data source
and the excel file (where the info came from to create the directory doc).
Both scenarios produce an attachment now with the form letter - but neither
produce the missing information past the first email.

"Doug Robbins" wrote:

Use a formletter not an email message type main document

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I guess not clearly enough for the disabled because I'm missing where I'm
making my mistake. Please bear with me as I try to find the mistake with
your
help.
The directory type mail merge document was created in a separate document,
saved and closed. I then opened a new blank document to create the mail
merge
I wanted to send out. I chose mail merge/email messages - following the
set
up instructions that word gives and using the directory type mail merge
file
created earlier as my data source. (I even tried using the original data
source; my excel spreadsheet, and then identifying the file created by the
catalogue type mail merge at the point the dialog box opened up after
running
the macro, but that came up with the same results- no body in the email
message.) I thought this was what you meant when you said "execute the
mail
merge that you want to send out" in your instructions. I'm sure the
instructions are accurate. But I am not able to identify at exactly what
point I am failing to understand/follow them correctly. If it is clear to
you, will you please specify?
By the way, I was incorrect - when I run the macro at either point in the
process, the very first email will have the drive\path\filename reference
to
the attachment - but no attachment. This first email will also have the
hand
written and information along with the poplulated info from the
placeholders.
But none of the subsequent emails have anything.

Thanks! :-)
"Doug Robbins" wrote:

Re-read the instructions. They say quite clearly that the merge must be
executed to a new document and they do not say anything amount merging to
electronic mail.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Thanks Doug.
Did that- but had the wrong one checked. Got that fixed and yes, the
macro
performs without any error message. But the whole process is still not
working right.
If I hit the macro key before the very last step of merging the
document
with electronic mail, then the resulting merge has none of the email
message
I created in the body of the document. The body of the email is
completely
blank. In addition to the field for the attachment, I also chose a name
field
when creating/executing this mail merge. None of the manually created
message
or the field information showed up. If I wait and hit the macro key
after
the
last step of merging to electronic mail, then the office program/merge
creates the emails as it would without the macro. The email has all the
body
elements, but only a drive path, file name reference to the attachment.
No
actual attachment. Hitting the macro after this step has a whole new
set
of
emails generated again, but they are like the first scenario -blank.
Only
the
address and subject line are carrying over. Can you identify what I've
done
wrong or left out?
I'm trying hard! :-)

"Doug Robbins" wrote:

The Express Click Yes is now available from
http://www.contextmagic.com/express-clickyes/

Almost certainly the error that you are getting is because you did not
set
the reference to the Outlook Object Library as it mentions that you
must
do
in the Preparations part of the article.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Just tried to follow instructions you wrote "Mail Merge to E-mail
with
Attachments.
I created the macro, but it was my first. I simply copied and pasted
the
info from your articleinto the visual basic editor so as to avoid
typos,
then
added the macro to the tool bar. But I get following error message
when
I
run
the macro:
Compile Error:
User-defined type not defined.
Then the macro editor is opened and the following is highlighted:
(The middle line is highlighted - I've included a line before and
after
to
identify)

Dim bStarted As Boolean

Dim oOutlookApp As Outlook.Application

Dim oItem As Outlook.MailItem
Since I've copied and pasted, I don't know how it is in the macro. I
think
it may have been in the course of when and where to run the macro. I
had
no
trouble creating the directory merge, and then using it as the
source
for
my
data in the email merge. But I have tried running this macro at
every
step
in
the process of creating the email merge and I get the same error
message.
The
end resut is an email merge that does exactly as it should - but
there
is
only a reference to the attachment in the email - no real
attachment.

"Doug Robbins" wrote:

See the article "Mail Merge to E-mail with Attachments" at

http://word.mvps.org/FAQs/MailMerge/...ttachments.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Lily@Insight" wrote in
message
...
I have an SQL database that is queried. I use these queries to
mail
merge
in
word - with the output going to Outlook - so that each individual
email
is
sent to the individual for whom it's intended. The only problem
is
that I
want to also include a PDF attachment.

Is this at all possible? Or am I dreaming???














  #11   Report Post  
Doug Robbins
 
Posts: n/a
Default

I don't understand what you are doing here

This first email will also have the hand
written and information along with the poplulated info from the
placeholders.
But none of the subsequent emails have anything.

What "hand written information"?

What do you mean by "placeholders"? Are they the mergefields?

This failure has nothing to do with the macro, you fix up the mailmerge so
that it produces the formletters as you want them.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Progress!!
But not 100% right. The attachment is now in the email(s). Yey! But the
other problem still exists. The fields/placeholder entries and the
manually
entered text I created in the body of the form letter only appear in the
very
first email and not in any of the subsequent emails the program publishes.
If
you can help me determine what I'm doing wrong on that point I'm set. And
thanks so much in advance!
BTW - I've tried using both the directory type document as my data source
and the excel file (where the info came from to create the directory doc).
Both scenarios produce an attachment now with the form letter - but
neither
produce the missing information past the first email.

"Doug Robbins" wrote:

Use a formletter not an email message type main document

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I guess not clearly enough for the disabled because I'm missing where
I'm
making my mistake. Please bear with me as I try to find the mistake
with
your
help.
The directory type mail merge document was created in a separate
document,
saved and closed. I then opened a new blank document to create the mail
merge
I wanted to send out. I chose mail merge/email messages - following the
set
up instructions that word gives and using the directory type mail merge
file
created earlier as my data source. (I even tried using the original
data
source; my excel spreadsheet, and then identifying the file created by
the
catalogue type mail merge at the point the dialog box opened up after
running
the macro, but that came up with the same results- no body in the email
message.) I thought this was what you meant when you said "execute the
mail
merge that you want to send out" in your instructions. I'm sure the
instructions are accurate. But I am not able to identify at exactly
what
point I am failing to understand/follow them correctly. If it is clear
to
you, will you please specify?
By the way, I was incorrect - when I run the macro at either point in
the
process, the very first email will have the drive\path\filename
reference
to
the attachment - but no attachment. This first email will also have the
hand
written and information along with the poplulated info from the
placeholders.
But none of the subsequent emails have anything.

Thanks! :-)
"Doug Robbins" wrote:

Re-read the instructions. They say quite clearly that the merge must
be
executed to a new document and they do not say anything amount merging
to
electronic mail.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Thanks Doug.
Did that- but had the wrong one checked. Got that fixed and yes, the
macro
performs without any error message. But the whole process is still
not
working right.
If I hit the macro key before the very last step of merging the
document
with electronic mail, then the resulting merge has none of the email
message
I created in the body of the document. The body of the email is
completely
blank. In addition to the field for the attachment, I also chose a
name
field
when creating/executing this mail merge. None of the manually
created
message
or the field information showed up. If I wait and hit the macro key
after
the
last step of merging to electronic mail, then the office
program/merge
creates the emails as it would without the macro. The email has all
the
body
elements, but only a drive path, file name reference to the
attachment.
No
actual attachment. Hitting the macro after this step has a whole new
set
of
emails generated again, but they are like the first scenario -blank.
Only
the
address and subject line are carrying over. Can you identify what
I've
done
wrong or left out?
I'm trying hard! :-)

"Doug Robbins" wrote:

The Express Click Yes is now available from
http://www.contextmagic.com/express-clickyes/

Almost certainly the error that you are getting is because you did
not
set
the reference to the Outlook Object Library as it mentions that you
must
do
in the Preparations part of the article.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Just tried to follow instructions you wrote "Mail Merge to E-mail
with
Attachments.
I created the macro, but it was my first. I simply copied and
pasted
the
info from your articleinto the visual basic editor so as to avoid
typos,
then
added the macro to the tool bar. But I get following error
message
when
I
run
the macro:
Compile Error:
User-defined type not defined.
Then the macro editor is opened and the following is highlighted:
(The middle line is highlighted - I've included a line before and
after
to
identify)

Dim bStarted As Boolean

Dim oOutlookApp As Outlook.Application

Dim oItem As Outlook.MailItem
Since I've copied and pasted, I don't know how it is in the
macro. I
think
it may have been in the course of when and where to run the
macro. I
had
no
trouble creating the directory merge, and then using it as the
source
for
my
data in the email merge. But I have tried running this macro at
every
step
in
the process of creating the email merge and I get the same error
message.
The
end resut is an email merge that does exactly as it should - but
there
is
only a reference to the attachment in the email - no real
attachment.

"Doug Robbins" wrote:

See the article "Mail Merge to E-mail with Attachments" at

http://word.mvps.org/FAQs/MailMerge/...ttachments.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself
of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Lily@Insight" wrote in
message
...
I have an SQL database that is queried. I use these queries to
mail
merge
in
word - with the output going to Outlook - so that each
individual
email
is
sent to the individual for whom it's intended. The only
problem
is
that I
want to also include a PDF attachment.

Is this at all possible? Or am I dreaming???














  #12   Report Post  
Mmiller
 
Posts: n/a
Default

For example, if the mass email was to produce 25 emails, the first email
generated will be complete. It will have the attachment, the email address,
the subject line and the body.
The body: manually written info such as, "dear" and then using a placeholder
(merge fields?) for the info to be populated by the data source. (I didn't
manually write it, the merge generates the verbiage) I saw it referred to as
a placeholder in some instructions online but an example of what I'm talking
about looks like: name Then more manually entered info in the body such
as; "The attached document contains....blah, blah....Sincerely...etc"

As I said, the first email generated would be complete - containing all
elements as it should. But the next 24 would only have the email address and
subject lines. Info I think is generated by the macro. But no body elements
whatsoever.

The problem appears to have something to do with running the macro because I
can run a mail merge - (Ive tried both a form letter or an email merge) and
not run the macro and all info/results are produced as they should be in the
initial and subsequent letters/emails.

I can't get the attachments included in the mass email without running the
macro, but at this point I can't get multiple emails (complete) when I do run
the macro.


"Doug Robbins" wrote:

I don't understand what you are doing here

This first email will also have the hand
written and information along with the poplulated info from the
placeholders.
But none of the subsequent emails have anything.

What "hand written information"?

What do you mean by "placeholders"? Are they the mergefields?

This failure has nothing to do with the macro, you fix up the mailmerge so
that it produces the formletters as you want them.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Progress!!
But not 100% right. The attachment is now in the email(s). Yey! But the
other problem still exists. The fields/placeholder entries and the
manually
entered text I created in the body of the form letter only appear in the
very
first email and not in any of the subsequent emails the program publishes.
If
you can help me determine what I'm doing wrong on that point I'm set. And
thanks so much in advance!
BTW - I've tried using both the directory type document as my data source
and the excel file (where the info came from to create the directory doc).
Both scenarios produce an attachment now with the form letter - but
neither
produce the missing information past the first email.

"Doug Robbins" wrote:

Use a formletter not an email message type main document

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I guess not clearly enough for the disabled because I'm missing where
I'm
making my mistake. Please bear with me as I try to find the mistake
with
your
help.
The directory type mail merge document was created in a separate
document,
saved and closed. I then opened a new blank document to create the mail
merge
I wanted to send out. I chose mail merge/email messages - following the
set
up instructions that word gives and using the directory type mail merge
file
created earlier as my data source. (I even tried using the original
data
source; my excel spreadsheet, and then identifying the file created by
the
catalogue type mail merge at the point the dialog box opened up after
running
the macro, but that came up with the same results- no body in the email
message.) I thought this was what you meant when you said "execute the
mail
merge that you want to send out" in your instructions. I'm sure the
instructions are accurate. But I am not able to identify at exactly
what
point I am failing to understand/follow them correctly. If it is clear
to
you, will you please specify?
By the way, I was incorrect - when I run the macro at either point in
the
process, the very first email will have the drive\path\filename
reference
to
the attachment - but no attachment. This first email will also have the
hand
written and information along with the poplulated info from the
placeholders.
But none of the subsequent emails have anything.

Thanks! :-)
"Doug Robbins" wrote:

Re-read the instructions. They say quite clearly that the merge must
be
executed to a new document and they do not say anything amount merging
to
electronic mail.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Thanks Doug.
Did that- but had the wrong one checked. Got that fixed and yes, the
macro
performs without any error message. But the whole process is still
not
working right.
If I hit the macro key before the very last step of merging the
document
with electronic mail, then the resulting merge has none of the email
message
I created in the body of the document. The body of the email is
completely
blank. In addition to the field for the attachment, I also chose a
name
field
when creating/executing this mail merge. None of the manually
created
message
or the field information showed up. If I wait and hit the macro key
after
the
last step of merging to electronic mail, then the office
program/merge
creates the emails as it would without the macro. The email has all
the
body
elements, but only a drive path, file name reference to the
attachment.
No
actual attachment. Hitting the macro after this step has a whole new
set
of
emails generated again, but they are like the first scenario -blank.
Only
the
address and subject line are carrying over. Can you identify what
I've
done
wrong or left out?
I'm trying hard! :-)

"Doug Robbins" wrote:

The Express Click Yes is now available from
http://www.contextmagic.com/express-clickyes/

Almost certainly the error that you are getting is because you did
not
set
the reference to the Outlook Object Library as it mentions that you
must
do
in the Preparations part of the article.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Just tried to follow instructions you wrote "Mail Merge to E-mail
with
Attachments.
I created the macro, but it was my first. I simply copied and
pasted
the
info from your articleinto the visual basic editor so as to avoid
typos,
then
added the macro to the tool bar. But I get following error
message
when
I
run
the macro:
Compile Error:
User-defined type not defined.
Then the macro editor is opened and the following is highlighted:
(The middle line is highlighted - I've included a line before and
after
to
identify)

Dim bStarted As Boolean

Dim oOutlookApp As Outlook.Application

Dim oItem As Outlook.MailItem
Since I've copied and pasted, I don't know how it is in the
macro. I
think
it may have been in the course of when and where to run the
macro. I
had
no
trouble creating the directory merge, and then using it as the
source
for
my
data in the email merge. But I have tried running this macro at
every
step
in
the process of creating the email merge and I get the same error
message.
The
end resut is an email merge that does exactly as it should - but
there
is
only a reference to the attachment in the email - no real
attachment.

"Doug Robbins" wrote:

See the article "Mail Merge to E-mail with Attachments" at

http://word.mvps.org/FAQs/MailMerge/...ttachments.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself
of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Lily@Insight" wrote in
message
...
I have an SQL database that is queried. I use these queries to
mail
merge
in
word - with the output going to Outlook - so that each
individual
email
is
sent to the individual for whom it's intended. The only
problem
is
that I
want to also include a PDF attachment.

Is this at all possible? Or am I dreaming???















  #13   Report Post  
Doug Robbins
 
Posts: n/a
Default

You have not executed the merge to a new document that contains a section
for each record in the data source.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
For example, if the mass email was to produce 25 emails, the first email
generated will be complete. It will have the attachment, the email
address,
the subject line and the body.
The body: manually written info such as, "dear" and then using a
placeholder
(merge fields?) for the info to be populated by the data source. (I didn't
manually write it, the merge generates the verbiage) I saw it referred to
as
a placeholder in some instructions online but an example of what I'm
talking
about looks like: name Then more manually entered info in the body
such
as; "The attached document contains....blah, blah....Sincerely...etc"

As I said, the first email generated would be complete - containing all
elements as it should. But the next 24 would only have the email address
and
subject lines. Info I think is generated by the macro. But no body
elements
whatsoever.

The problem appears to have something to do with running the macro because
I
can run a mail merge - (Ive tried both a form letter or an email merge)
and
not run the macro and all info/results are produced as they should be in
the
initial and subsequent letters/emails.

I can't get the attachments included in the mass email without running the
macro, but at this point I can't get multiple emails (complete) when I do
run
the macro.


"Doug Robbins" wrote:

I don't understand what you are doing here

This first email will also have the hand
written and information along with the poplulated info from the
placeholders.
But none of the subsequent emails have anything.

What "hand written information"?

What do you mean by "placeholders"? Are they the mergefields?

This failure has nothing to do with the macro, you fix up the mailmerge
so
that it produces the formletters as you want them.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Progress!!
But not 100% right. The attachment is now in the email(s). Yey! But
the
other problem still exists. The fields/placeholder entries and the
manually
entered text I created in the body of the form letter only appear in
the
very
first email and not in any of the subsequent emails the program
publishes.
If
you can help me determine what I'm doing wrong on that point I'm set.
And
thanks so much in advance!
BTW - I've tried using both the directory type document as my data
source
and the excel file (where the info came from to create the directory
doc).
Both scenarios produce an attachment now with the form letter - but
neither
produce the missing information past the first email.

"Doug Robbins" wrote:

Use a formletter not an email message type main document

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I guess not clearly enough for the disabled because I'm missing where
I'm
making my mistake. Please bear with me as I try to find the mistake
with
your
help.
The directory type mail merge document was created in a separate
document,
saved and closed. I then opened a new blank document to create the
mail
merge
I wanted to send out. I chose mail merge/email messages - following
the
set
up instructions that word gives and using the directory type mail
merge
file
created earlier as my data source. (I even tried using the original
data
source; my excel spreadsheet, and then identifying the file created
by
the
catalogue type mail merge at the point the dialog box opened up
after
running
the macro, but that came up with the same results- no body in the
email
message.) I thought this was what you meant when you said "execute
the
mail
merge that you want to send out" in your instructions. I'm sure the
instructions are accurate. But I am not able to identify at exactly
what
point I am failing to understand/follow them correctly. If it is
clear
to
you, will you please specify?
By the way, I was incorrect - when I run the macro at either point
in
the
process, the very first email will have the drive\path\filename
reference
to
the attachment - but no attachment. This first email will also have
the
hand
written and information along with the poplulated info from the
placeholders.
But none of the subsequent emails have anything.

Thanks! :-)
"Doug Robbins" wrote:

Re-read the instructions. They say quite clearly that the merge
must
be
executed to a new document and they do not say anything amount
merging
to
electronic mail.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Thanks Doug.
Did that- but had the wrong one checked. Got that fixed and yes,
the
macro
performs without any error message. But the whole process is
still
not
working right.
If I hit the macro key before the very last step of merging the
document
with electronic mail, then the resulting merge has none of the
email
message
I created in the body of the document. The body of the email is
completely
blank. In addition to the field for the attachment, I also chose
a
name
field
when creating/executing this mail merge. None of the manually
created
message
or the field information showed up. If I wait and hit the macro
key
after
the
last step of merging to electronic mail, then the office
program/merge
creates the emails as it would without the macro. The email has
all
the
body
elements, but only a drive path, file name reference to the
attachment.
No
actual attachment. Hitting the macro after this step has a whole
new
set
of
emails generated again, but they are like the first
scenario -blank.
Only
the
address and subject line are carrying over. Can you identify what
I've
done
wrong or left out?
I'm trying hard! :-)

"Doug Robbins" wrote:

The Express Click Yes is now available from
http://www.contextmagic.com/express-clickyes/

Almost certainly the error that you are getting is because you
did
not
set
the reference to the Outlook Object Library as it mentions that
you
must
do
in the Preparations part of the article.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself
of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Just tried to follow instructions you wrote "Mail Merge to
E-mail
with
Attachments.
I created the macro, but it was my first. I simply copied and
pasted
the
info from your articleinto the visual basic editor so as to
avoid
typos,
then
added the macro to the tool bar. But I get following error
message
when
I
run
the macro:
Compile Error:
User-defined type not defined.
Then the macro editor is opened and the following is
highlighted:
(The middle line is highlighted - I've included a line before
and
after
to
identify)

Dim bStarted As Boolean

Dim oOutlookApp As Outlook.Application

Dim oItem As Outlook.MailItem
Since I've copied and pasted, I don't know how it is in the
macro. I
think
it may have been in the course of when and where to run the
macro. I
had
no
trouble creating the directory merge, and then using it as the
source
for
my
data in the email merge. But I have tried running this macro
at
every
step
in
the process of creating the email merge and I get the same
error
message.
The
end resut is an email merge that does exactly as it should -
but
there
is
only a reference to the attachment in the email - no real
attachment.

"Doug Robbins" wrote:

See the article "Mail Merge to E-mail with Attachments" at

http://word.mvps.org/FAQs/MailMerge/...ttachments.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail
yourself
of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Lily@Insight" wrote
in
message
...
I have an SQL database that is queried. I use these queries
to
mail
merge
in
word - with the output going to Outlook - so that each
individual
email
is
sent to the individual for whom it's intended. The only
problem
is
that I
want to also include a PDF attachment.

Is this at all possible? Or am I dreaming???

















  #14   Report Post  
Mmiller
 
Posts: n/a
Default

I need you to be more specific please.
The instructions in your article contain two different merges.
1.Do you mean the directory type mail merge?
If so, then I did complete the last step in Outlook's and your
article's instructions that merged the information to a new document. That
new document did create a table that had all the elements from the data
source that I planned to use in the mass email, including, but not limted to
the email address and the attachment. This new document containing the table
was saved and selected later, as instructed when the file open dialog appears
after running the macro.
2. If you mean the "form letter" merge as you called it earlier, you will
have to elaborate. There are no references to a new document in the article
(at the form letter merge state) and Outlook only allows you to merge to a
printer as the final step in the merge process. You'll have to detail how to
do this.
3.Additional question - When creating the form letter merge, at the step
where I am to select the recipients, do I point to the original data source,
or to the document with the table created from my directory type mail merge?
(that used the original data source to create the table) As we proceed, I
need to clarify which one is expected to be used.
As I've mentioned earlier, I've tried it both ways, with both resulting in
attachments being produced, but both leaving out essential information in all
but the first email produced.
Thank in advance.

"Doug Robbins" wrote:

You have not executed the merge to a new document that contains a section
for each record in the data source.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
For example, if the mass email was to produce 25 emails, the first email
generated will be complete. It will have the attachment, the email
address,
the subject line and the body.
The body: manually written info such as, "dear" and then using a
placeholder
(merge fields?) for the info to be populated by the data source. (I didn't
manually write it, the merge generates the verbiage) I saw it referred to
as
a placeholder in some instructions online but an example of what I'm
talking
about looks like: name Then more manually entered info in the body
such
as; "The attached document contains....blah, blah....Sincerely...etc"

As I said, the first email generated would be complete - containing all
elements as it should. But the next 24 would only have the email address
and
subject lines. Info I think is generated by the macro. But no body
elements
whatsoever.

The problem appears to have something to do with running the macro because
I
can run a mail merge - (Ive tried both a form letter or an email merge)
and
not run the macro and all info/results are produced as they should be in
the
initial and subsequent letters/emails.

I can't get the attachments included in the mass email without running the
macro, but at this point I can't get multiple emails (complete) when I do
run
the macro.


"Doug Robbins" wrote:

I don't understand what you are doing here

This first email will also have the hand
written and information along with the poplulated info from the
placeholders.
But none of the subsequent emails have anything.

What "hand written information"?

What do you mean by "placeholders"? Are they the mergefields?

This failure has nothing to do with the macro, you fix up the mailmerge
so
that it produces the formletters as you want them.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Progress!!
But not 100% right. The attachment is now in the email(s). Yey! But
the
other problem still exists. The fields/placeholder entries and the
manually
entered text I created in the body of the form letter only appear in
the
very
first email and not in any of the subsequent emails the program
publishes.
If
you can help me determine what I'm doing wrong on that point I'm set.
And
thanks so much in advance!
BTW - I've tried using both the directory type document as my data
source
and the excel file (where the info came from to create the directory
doc).
Both scenarios produce an attachment now with the form letter - but
neither
produce the missing information past the first email.

"Doug Robbins" wrote:

Use a formletter not an email message type main document

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I guess not clearly enough for the disabled because I'm missing where
I'm
making my mistake. Please bear with me as I try to find the mistake
with
your
help.
The directory type mail merge document was created in a separate
document,
saved and closed. I then opened a new blank document to create the
mail
merge
I wanted to send out. I chose mail merge/email messages - following
the
set
up instructions that word gives and using the directory type mail
merge
file
created earlier as my data source. (I even tried using the original
data
source; my excel spreadsheet, and then identifying the file created
by
the
catalogue type mail merge at the point the dialog box opened up
after
running
the macro, but that came up with the same results- no body in the
email
message.) I thought this was what you meant when you said "execute
the
mail
merge that you want to send out" in your instructions. I'm sure the
instructions are accurate. But I am not able to identify at exactly
what
point I am failing to understand/follow them correctly. If it is
clear
to
you, will you please specify?
By the way, I was incorrect - when I run the macro at either point
in
the
process, the very first email will have the drive\path\filename
reference
to
the attachment - but no attachment. This first email will also have
the
hand
written and information along with the poplulated info from the
placeholders.
But none of the subsequent emails have anything.

Thanks! :-)
"Doug Robbins" wrote:

Re-read the instructions. They say quite clearly that the merge
must
be
executed to a new document and they do not say anything amount
merging
to
electronic mail.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Thanks Doug.
Did that- but had the wrong one checked. Got that fixed and yes,
the
macro
performs without any error message. But the whole process is
still
not
working right.
If I hit the macro key before the very last step of merging the
document
with electronic mail, then the resulting merge has none of the
email
message
I created in the body of the document. The body of the email is
completely
blank. In addition to the field for the attachment, I also chose
a
name
field
when creating/executing this mail merge. None of the manually
created
message
or the field information showed up. If I wait and hit the macro
key
after
the
last step of merging to electronic mail, then the office
program/merge
creates the emails as it would without the macro. The email has
all
the
body
elements, but only a drive path, file name reference to the
attachment.
No
actual attachment. Hitting the macro after this step has a whole
new
set
of
emails generated again, but they are like the first
scenario -blank.
Only
the
address and subject line are carrying over. Can you identify what
I've
done
wrong or left out?
I'm trying hard! :-)

"Doug Robbins" wrote:

The Express Click Yes is now available from
http://www.contextmagic.com/express-clickyes/

Almost certainly the error that you are getting is because you
did
not
set
the reference to the Outlook Object Library as it mentions that
you
must
do
in the Preparations part of the article.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself
of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Just tried to follow instructions you wrote "Mail Merge to
E-mail
with
Attachments.
I created the macro, but it was my first. I simply copied and
pasted
the
info from your articleinto the visual basic editor so as to
avoid
typos,
then
added the macro to the tool bar. But I get following error
message
when
I
run
the macro:
Compile Error:
User-defined type not defined.
Then the macro editor is opened and the following is
highlighted:
(The middle line is highlighted - I've included a line before
and
after
to
identify)

Dim bStarted As Boolean

Dim oOutlookApp As Outlook.Application

Dim oItem As Outlook.MailItem
Since I've copied and pasted, I don't know how it is in the
macro. I
think
it may have been in the course of when and where to run the
macro. I
had
no
trouble creating the directory merge, and then using it as the
source
for
my
data in the email merge. But I have tried running this macro
at

  #15   Report Post  
Doug Robbins
 
Posts: n/a
Default

It is the formletter mailmerge that must be executed to a new document.

While the macro uses Outlook, ALL of the merging is being done from Word and
Word DOES allow you to merge to a new document with the Form Letter in
exactly the same way that you merged to a new document with the directory
type mailmerge.

The article says

"Then execute the mail merge that you want to send out by email with the
attachments and with the result of execution of that mail merge on the
screen"

If the result is going to be on the screen, the only way that it can get
there is if the merge is executed to a new document.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I need you to be more specific please.
The instructions in your article contain two different merges.
1.Do you mean the directory type mail merge?
If so, then I did complete the last step in Outlook's and your
article's instructions that merged the information to a new document. That
new document did create a table that had all the elements from the data
source that I planned to use in the mass email, including, but not limted
to
the email address and the attachment. This new document containing the
table
was saved and selected later, as instructed when the file open dialog
appears
after running the macro.
2. If you mean the "form letter" merge as you called it earlier, you will
have to elaborate. There are no references to a new document in the
article
(at the form letter merge state) and Outlook only allows you to merge to a
printer as the final step in the merge process. You'll have to detail how
to
do this.
3.Additional question - When creating the form letter merge, at the step
where I am to select the recipients, do I point to the original data
source,
or to the document with the table created from my directory type mail
merge?
(that used the original data source to create the table) As we proceed, I
need to clarify which one is expected to be used.
As I've mentioned earlier, I've tried it both ways, with both resulting in
attachments being produced, but both leaving out essential information in
all
but the first email produced.
Thank in advance.

"Doug Robbins" wrote:

You have not executed the merge to a new document that contains a section
for each record in the data source.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
For example, if the mass email was to produce 25 emails, the first
email
generated will be complete. It will have the attachment, the email
address,
the subject line and the body.
The body: manually written info such as, "dear" and then using a
placeholder
(merge fields?) for the info to be populated by the data source. (I
didn't
manually write it, the merge generates the verbiage) I saw it referred
to
as
a placeholder in some instructions online but an example of what I'm
talking
about looks like: name Then more manually entered info in the body
such
as; "The attached document contains....blah, blah....Sincerely...etc"

As I said, the first email generated would be complete - containing all
elements as it should. But the next 24 would only have the email
address
and
subject lines. Info I think is generated by the macro. But no body
elements
whatsoever.

The problem appears to have something to do with running the macro
because
I
can run a mail merge - (Ive tried both a form letter or an email merge)
and
not run the macro and all info/results are produced as they should be
in
the
initial and subsequent letters/emails.

I can't get the attachments included in the mass email without running
the
macro, but at this point I can't get multiple emails (complete) when I
do
run
the macro.


"Doug Robbins" wrote:

I don't understand what you are doing here

This first email will also have the hand
written and information along with the poplulated info from the
placeholders.
But none of the subsequent emails have anything.

What "hand written information"?

What do you mean by "placeholders"? Are they the mergefields?

This failure has nothing to do with the macro, you fix up the
mailmerge
so
that it produces the formletters as you want them.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Progress!!
But not 100% right. The attachment is now in the email(s). Yey! But
the
other problem still exists. The fields/placeholder entries and the
manually
entered text I created in the body of the form letter only appear in
the
very
first email and not in any of the subsequent emails the program
publishes.
If
you can help me determine what I'm doing wrong on that point I'm
set.
And
thanks so much in advance!
BTW - I've tried using both the directory type document as my data
source
and the excel file (where the info came from to create the directory
doc).
Both scenarios produce an attachment now with the form letter - but
neither
produce the missing information past the first email.

"Doug Robbins" wrote:

Use a formletter not an email message type main document

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I guess not clearly enough for the disabled because I'm missing
where
I'm
making my mistake. Please bear with me as I try to find the
mistake
with
your
help.
The directory type mail merge document was created in a separate
document,
saved and closed. I then opened a new blank document to create
the
mail
merge
I wanted to send out. I chose mail merge/email messages -
following
the
set
up instructions that word gives and using the directory type mail
merge
file
created earlier as my data source. (I even tried using the
original
data
source; my excel spreadsheet, and then identifying the file
created
by
the
catalogue type mail merge at the point the dialog box opened up
after
running
the macro, but that came up with the same results- no body in the
email
message.) I thought this was what you meant when you said
"execute
the
mail
merge that you want to send out" in your instructions. I'm sure
the
instructions are accurate. But I am not able to identify at
exactly
what
point I am failing to understand/follow them correctly. If it is
clear
to
you, will you please specify?
By the way, I was incorrect - when I run the macro at either
point
in
the
process, the very first email will have the drive\path\filename
reference
to
the attachment - but no attachment. This first email will also
have
the
hand
written and information along with the poplulated info from the
placeholders.
But none of the subsequent emails have anything.

Thanks! :-)
"Doug Robbins" wrote:

Re-read the instructions. They say quite clearly that the merge
must
be
executed to a new document and they do not say anything amount
merging
to
electronic mail.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself
of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Thanks Doug.
Did that- but had the wrong one checked. Got that fixed and
yes,
the
macro
performs without any error message. But the whole process is
still
not
working right.
If I hit the macro key before the very last step of merging
the
document
with electronic mail, then the resulting merge has none of the
email
message
I created in the body of the document. The body of the email
is
completely
blank. In addition to the field for the attachment, I also
chose
a
name
field
when creating/executing this mail merge. None of the manually
created
message
or the field information showed up. If I wait and hit the
macro
key
after
the
last step of merging to electronic mail, then the office
program/merge
creates the emails as it would without the macro. The email
has
all
the
body
elements, but only a drive path, file name reference to the
attachment.
No
actual attachment. Hitting the macro after this step has a
whole
new
set
of
emails generated again, but they are like the first
scenario -blank.
Only
the
address and subject line are carrying over. Can you identify
what
I've
done
wrong or left out?
I'm trying hard! :-)

"Doug Robbins" wrote:

The Express Click Yes is now available from
http://www.contextmagic.com/express-clickyes/

Almost certainly the error that you are getting is because
you
did
not
set
the reference to the Outlook Object Library as it mentions
that
you
must
do
in the Preparations part of the article.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail
yourself
of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in
message
...
Just tried to follow instructions you wrote "Mail Merge to
E-mail
with
Attachments.
I created the macro, but it was my first. I simply copied
and
pasted
the
info from your articleinto the visual basic editor so as to
avoid
typos,
then
added the macro to the tool bar. But I get following error
message
when
I
run
the macro:
Compile Error:
User-defined type not defined.
Then the macro editor is opened and the following is
highlighted:
(The middle line is highlighted - I've included a line
before
and
after
to
identify)

Dim bStarted As Boolean

Dim oOutlookApp As Outlook.Application

Dim oItem As Outlook.MailItem
Since I've copied and pasted, I don't know how it is in the
macro. I
think
it may have been in the course of when and where to run the
macro. I
had
no
trouble creating the directory merge, and then using it as
the
source
for
my
data in the email merge. But I have tried running this
macro
at





  #16   Report Post  
Mmiller
 
Posts: n/a
Default

I found it - but for the benefit of anyone else that may read this post let
me mention how/where.
The directory merge specifically said "merge to" and then gave "new
document" as an option. None of the 6 steps in this merge say that. The last
step, #6 (See below) said to merge to a printer - or to edit the individual
letters. If you click on "edit individual letters", and choose "all" when
asked, Word then merges the letter to a new document as needed. Running the
macro at this point gets the necessary results.
We have success!! I'm sure you are as glad as I am.
Thanks!


Step one - starting document
Step two - select recipients
Step three - write your letter
Step four - preview your letters (you can scroll through each one that will
be created.
Step five - complete the merge
Step six - merge - and the choices listed are printer or edit your
individual letters.


"Doug Robbins" wrote:

It is the formletter mailmerge that must be executed to a new document.

While the macro uses Outlook, ALL of the merging is being done from Word and
Word DOES allow you to merge to a new document with the Form Letter in
exactly the same way that you merged to a new document with the directory
type mailmerge.

The article says

"Then execute the mail merge that you want to send out by email with the
attachments and with the result of execution of that mail merge on the
screen"

If the result is going to be on the screen, the only way that it can get
there is if the merge is executed to a new document.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I need you to be more specific please.
The instructions in your article contain two different merges.
1.Do you mean the directory type mail merge?
If so, then I did complete the last step in Outlook's and your
article's instructions that merged the information to a new document. That
new document did create a table that had all the elements from the data
source that I planned to use in the mass email, including, but not limted
to
the email address and the attachment. This new document containing the
table
was saved and selected later, as instructed when the file open dialog
appears
after running the macro.
2. If you mean the "form letter" merge as you called it earlier, you will
have to elaborate. There are no references to a new document in the
article
(at the form letter merge state) and Outlook only allows you to merge to a
printer as the final step in the merge process. You'll have to detail how
to
do this.
3.Additional question - When creating the form letter merge, at the step
where I am to select the recipients, do I point to the original data
source,
or to the document with the table created from my directory type mail
merge?
(that used the original data source to create the table) As we proceed, I
need to clarify which one is expected to be used.
As I've mentioned earlier, I've tried it both ways, with both resulting in
attachments being produced, but both leaving out essential information in
all
but the first email produced.
Thank in advance.

"Doug Robbins" wrote:

You have not executed the merge to a new document that contains a section
for each record in the data source.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
For example, if the mass email was to produce 25 emails, the first
email
generated will be complete. It will have the attachment, the email
address,
the subject line and the body.
The body: manually written info such as, "dear" and then using a
placeholder
(merge fields?) for the info to be populated by the data source. (I
didn't
manually write it, the merge generates the verbiage) I saw it referred
to
as
a placeholder in some instructions online but an example of what I'm
talking
about looks like: name Then more manually entered info in the body
such
as; "The attached document contains....blah, blah....Sincerely...etc"

As I said, the first email generated would be complete - containing all
elements as it should. But the next 24 would only have the email
address
and
subject lines. Info I think is generated by the macro. But no body
elements
whatsoever.

The problem appears to have something to do with running the macro
because
I
can run a mail merge - (Ive tried both a form letter or an email merge)
and
not run the macro and all info/results are produced as they should be
in
the
initial and subsequent letters/emails.

I can't get the attachments included in the mass email without running
the
macro, but at this point I can't get multiple emails (complete) when I
do
run
the macro.


"Doug Robbins" wrote:

I don't understand what you are doing here

This first email will also have the hand
written and information along with the poplulated info from the
placeholders.
But none of the subsequent emails have anything.

What "hand written information"?

What do you mean by "placeholders"? Are they the mergefields?

This failure has nothing to do with the macro, you fix up the
mailmerge
so
that it produces the formletters as you want them.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Progress!!
But not 100% right. The attachment is now in the email(s). Yey! But
the
other problem still exists. The fields/placeholder entries and the
manually
entered text I created in the body of the form letter only appear in
the
very
first email and not in any of the subsequent emails the program
publishes.
If
you can help me determine what I'm doing wrong on that point I'm
set.
And
thanks so much in advance!
BTW - I've tried using both the directory type document as my data
source
and the excel file (where the info came from to create the directory
doc).
Both scenarios produce an attachment now with the form letter - but
neither
produce the missing information past the first email.

"Doug Robbins" wrote:

Use a formletter not an email message type main document

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I guess not clearly enough for the disabled because I'm missing
where
I'm
making my mistake. Please bear with me as I try to find the
mistake
with
your
help.
The directory type mail merge document was created in a separate
document,
saved and closed. I then opened a new blank document to create
the
mail
merge
I wanted to send out. I chose mail merge/email messages -
following
the
set
up instructions that word gives and using the directory type mail
merge
file
created earlier as my data source. (I even tried using the
original
data
source; my excel spreadsheet, and then identifying the file
created
by
the
catalogue type mail merge at the point the dialog box opened up
after
running
the macro, but that came up with the same results- no body in the
email
message.) I thought this was what you meant when you said
"execute
the
mail
merge that you want to send out" in your instructions. I'm sure
the
instructions are accurate. But I am not able to identify at
exactly
what
point I am failing to understand/follow them correctly. If it is
clear
to
you, will you please specify?
By the way, I was incorrect - when I run the macro at either
point
in
the
process, the very first email will have the drive\path\filename
reference
to
the attachment - but no attachment. This first email will also
have
the
hand
written and information along with the poplulated info from the
placeholders.
But none of the subsequent emails have anything.

Thanks! :-)
"Doug Robbins" wrote:

Re-read the instructions. They say quite clearly that the merge
must
be
executed to a new document and they do not say anything amount
merging
to
electronic mail.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself
of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Thanks Doug.
Did that- but had the wrong one checked. Got that fixed and
yes,
the
macro
performs without any error message. But the whole process is
still
not
working right.
If I hit the macro key before the very last step of merging
the
document
with electronic mail, then the resulting merge has none of the
email
message
I created in the body of the document. The body of the email
is
completely
blank. In addition to the field for the attachment, I also
chose
a
name
field
when creating/executing this mail merge. None of the manually
created
message
or the field information showed up. If I wait and hit the
macro
key
after
the
last step of merging to electronic mail, then the office
program/merge
creates the emails as it would without the macro. The email
has
all
the

  #17   Report Post  
Mmiller
 
Posts: n/a
Default

A new question on the same item:
The attachment I've chosen to create is too large as a pdf. There are
several pictures within a flyer. I can save the created art/flyer as a jpeg
and the file size is ideal. But when I try all these same instructions, but
have a jpeg instead of a pdf file, it doesn't work. I know the subject of
this discussion specifies adding a pdf file, but the article you wrote and
refer to in this thread doesn't appear to specify that the attachments that
can be sent are limited to pdf's. Do I need to do something different for a
jpeg?

Thanks in advance.

"Doug Robbins" wrote:

It is the formletter mailmerge that must be executed to a new document.

While the macro uses Outlook, ALL of the merging is being done from Word and
Word DOES allow you to merge to a new document with the Form Letter in
exactly the same way that you merged to a new document with the directory
type mailmerge.

The article says

"Then execute the mail merge that you want to send out by email with the
attachments and with the result of execution of that mail merge on the
screen"

If the result is going to be on the screen, the only way that it can get
there is if the merge is executed to a new document.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I need you to be more specific please.
The instructions in your article contain two different merges.
1.Do you mean the directory type mail merge?
If so, then I did complete the last step in Outlook's and your
article's instructions that merged the information to a new document. That
new document did create a table that had all the elements from the data
source that I planned to use in the mass email, including, but not limted
to
the email address and the attachment. This new document containing the
table
was saved and selected later, as instructed when the file open dialog
appears
after running the macro.
2. If you mean the "form letter" merge as you called it earlier, you will
have to elaborate. There are no references to a new document in the
article
(at the form letter merge state) and Outlook only allows you to merge to a
printer as the final step in the merge process. You'll have to detail how
to
do this.
3.Additional question - When creating the form letter merge, at the step
where I am to select the recipients, do I point to the original data
source,
or to the document with the table created from my directory type mail
merge?
(that used the original data source to create the table) As we proceed, I
need to clarify which one is expected to be used.
As I've mentioned earlier, I've tried it both ways, with both resulting in
attachments being produced, but both leaving out essential information in
all
but the first email produced.
Thank in advance.

"Doug Robbins" wrote:

You have not executed the merge to a new document that contains a section
for each record in the data source.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
For example, if the mass email was to produce 25 emails, the first
email
generated will be complete. It will have the attachment, the email
address,
the subject line and the body.
The body: manually written info such as, "dear" and then using a
placeholder
(merge fields?) for the info to be populated by the data source. (I
didn't
manually write it, the merge generates the verbiage) I saw it referred
to
as
a placeholder in some instructions online but an example of what I'm
talking
about looks like: name Then more manually entered info in the body
such
as; "The attached document contains....blah, blah....Sincerely...etc"

As I said, the first email generated would be complete - containing all
elements as it should. But the next 24 would only have the email
address
and
subject lines. Info I think is generated by the macro. But no body
elements
whatsoever.

The problem appears to have something to do with running the macro
because
I
can run a mail merge - (Ive tried both a form letter or an email merge)
and
not run the macro and all info/results are produced as they should be
in
the
initial and subsequent letters/emails.

I can't get the attachments included in the mass email without running
the
macro, but at this point I can't get multiple emails (complete) when I
do
run
the macro.


"Doug Robbins" wrote:

I don't understand what you are doing here

This first email will also have the hand
written and information along with the poplulated info from the
placeholders.
But none of the subsequent emails have anything.

What "hand written information"?

What do you mean by "placeholders"? Are they the mergefields?

This failure has nothing to do with the macro, you fix up the
mailmerge
so
that it produces the formletters as you want them.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Progress!!
But not 100% right. The attachment is now in the email(s). Yey! But
the
other problem still exists. The fields/placeholder entries and the
manually
entered text I created in the body of the form letter only appear in
the
very
first email and not in any of the subsequent emails the program
publishes.
If
you can help me determine what I'm doing wrong on that point I'm
set.
And
thanks so much in advance!
BTW - I've tried using both the directory type document as my data
source
and the excel file (where the info came from to create the directory
doc).
Both scenarios produce an attachment now with the form letter - but
neither
produce the missing information past the first email.

"Doug Robbins" wrote:

Use a formletter not an email message type main document

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I guess not clearly enough for the disabled because I'm missing
where
I'm
making my mistake. Please bear with me as I try to find the
mistake
with
your
help.
The directory type mail merge document was created in a separate
document,
saved and closed. I then opened a new blank document to create
the
mail
merge
I wanted to send out. I chose mail merge/email messages -
following
the
set
up instructions that word gives and using the directory type mail
merge
file
created earlier as my data source. (I even tried using the
original
data
source; my excel spreadsheet, and then identifying the file
created
by
the
catalogue type mail merge at the point the dialog box opened up
after
running
the macro, but that came up with the same results- no body in the
email
message.) I thought this was what you meant when you said
"execute
the
mail
merge that you want to send out" in your instructions. I'm sure
the
instructions are accurate. But I am not able to identify at
exactly
what
point I am failing to understand/follow them correctly. If it is
clear
to
you, will you please specify?
By the way, I was incorrect - when I run the macro at either
point
in
the
process, the very first email will have the drive\path\filename
reference
to
the attachment - but no attachment. This first email will also
have
the
hand
written and information along with the poplulated info from the
placeholders.
But none of the subsequent emails have anything.

Thanks! :-)
"Doug Robbins" wrote:

Re-read the instructions. They say quite clearly that the merge
must
be
executed to a new document and they do not say anything amount
merging
to
electronic mail.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself
of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Thanks Doug.
Did that- but had the wrong one checked. Got that fixed and
yes,
the
macro
performs without any error message. But the whole process is
still
not
working right.
If I hit the macro key before the very last step of merging
the
document
with electronic mail, then the resulting merge has none of the
email
message
I created in the body of the document. The body of the email
is
completely
blank. In addition to the field for the attachment, I also
chose
a
name
field
when creating/executing this mail merge. None of the manually
created
message
or the field information showed up. If I wait and hit the
macro
key
after
the
last step of merging to electronic mail, then the office
program/merge
creates the emails as it would without the macro. The email
has
all
the

  #18   Report Post  
Doug Robbins
 
Posts: n/a
Default

You are the only one that is talking about .pdf's as attachments. The
method will send any file as an attachment AS LONG AS THE PATH AND FILENAME
ARE CORRECT.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
A new question on the same item:
The attachment I've chosen to create is too large as a pdf. There are
several pictures within a flyer. I can save the created art/flyer as a
jpeg
and the file size is ideal. But when I try all these same instructions,
but
have a jpeg instead of a pdf file, it doesn't work. I know the subject of
this discussion specifies adding a pdf file, but the article you wrote and
refer to in this thread doesn't appear to specify that the attachments
that
can be sent are limited to pdf's. Do I need to do something different for
a
jpeg?

Thanks in advance.

"Doug Robbins" wrote:

It is the formletter mailmerge that must be executed to a new document.

While the macro uses Outlook, ALL of the merging is being done from Word
and
Word DOES allow you to merge to a new document with the Form Letter in
exactly the same way that you merged to a new document with the directory
type mailmerge.

The article says

"Then execute the mail merge that you want to send out by email with the
attachments and with the result of execution of that mail merge on the
screen"

If the result is going to be on the screen, the only way that it can get
there is if the merge is executed to a new document.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I need you to be more specific please.
The instructions in your article contain two different merges.
1.Do you mean the directory type mail merge?
If so, then I did complete the last step in Outlook's and
your
article's instructions that merged the information to a new document.
That
new document did create a table that had all the elements from the data
source that I planned to use in the mass email, including, but not
limted
to
the email address and the attachment. This new document containing the
table
was saved and selected later, as instructed when the file open dialog
appears
after running the macro.
2. If you mean the "form letter" merge as you called it earlier, you
will
have to elaborate. There are no references to a new document in the
article
(at the form letter merge state) and Outlook only allows you to merge
to a
printer as the final step in the merge process. You'll have to detail
how
to
do this.
3.Additional question - When creating the form letter merge, at the
step
where I am to select the recipients, do I point to the original data
source,
or to the document with the table created from my directory type mail
merge?
(that used the original data source to create the table) As we proceed,
I
need to clarify which one is expected to be used.
As I've mentioned earlier, I've tried it both ways, with both resulting
in
attachments being produced, but both leaving out essential information
in
all
but the first email produced.
Thank in advance.

"Doug Robbins" wrote:

You have not executed the merge to a new document that contains a
section
for each record in the data source.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
For example, if the mass email was to produce 25 emails, the first
email
generated will be complete. It will have the attachment, the email
address,
the subject line and the body.
The body: manually written info such as, "dear" and then using a
placeholder
(merge fields?) for the info to be populated by the data source. (I
didn't
manually write it, the merge generates the verbiage) I saw it
referred
to
as
a placeholder in some instructions online but an example of what I'm
talking
about looks like: name Then more manually entered info in the
body
such
as; "The attached document contains....blah,
blah....Sincerely...etc"

As I said, the first email generated would be complete - containing
all
elements as it should. But the next 24 would only have the email
address
and
subject lines. Info I think is generated by the macro. But no body
elements
whatsoever.

The problem appears to have something to do with running the macro
because
I
can run a mail merge - (Ive tried both a form letter or an email
merge)
and
not run the macro and all info/results are produced as they should
be
in
the
initial and subsequent letters/emails.

I can't get the attachments included in the mass email without
running
the
macro, but at this point I can't get multiple emails (complete) when
I
do
run
the macro.


"Doug Robbins" wrote:

I don't understand what you are doing here

This first email will also have the hand
written and information along with the poplulated info from the
placeholders.
But none of the subsequent emails have anything.

What "hand written information"?

What do you mean by "placeholders"? Are they the mergefields?

This failure has nothing to do with the macro, you fix up the
mailmerge
so
that it produces the formletters as you want them.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Progress!!
But not 100% right. The attachment is now in the email(s). Yey!
But
the
other problem still exists. The fields/placeholder entries and
the
manually
entered text I created in the body of the form letter only appear
in
the
very
first email and not in any of the subsequent emails the program
publishes.
If
you can help me determine what I'm doing wrong on that point I'm
set.
And
thanks so much in advance!
BTW - I've tried using both the directory type document as my
data
source
and the excel file (where the info came from to create the
directory
doc).
Both scenarios produce an attachment now with the form letter -
but
neither
produce the missing information past the first email.

"Doug Robbins" wrote:

Use a formletter not an email message type main document

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself
of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I guess not clearly enough for the disabled because I'm missing
where
I'm
making my mistake. Please bear with me as I try to find the
mistake
with
your
help.
The directory type mail merge document was created in a
separate
document,
saved and closed. I then opened a new blank document to create
the
mail
merge
I wanted to send out. I chose mail merge/email messages -
following
the
set
up instructions that word gives and using the directory type
mail
merge
file
created earlier as my data source. (I even tried using the
original
data
source; my excel spreadsheet, and then identifying the file
created
by
the
catalogue type mail merge at the point the dialog box opened
up
after
running
the macro, but that came up with the same results- no body in
the
email
message.) I thought this was what you meant when you said
"execute
the
mail
merge that you want to send out" in your instructions. I'm
sure
the
instructions are accurate. But I am not able to identify at
exactly
what
point I am failing to understand/follow them correctly. If it
is
clear
to
you, will you please specify?
By the way, I was incorrect - when I run the macro at either
point
in
the
process, the very first email will have the
drive\path\filename
reference
to
the attachment - but no attachment. This first email will also
have
the
hand
written and information along with the poplulated info from
the
placeholders.
But none of the subsequent emails have anything.

Thanks! :-)
"Doug Robbins" wrote:

Re-read the instructions. They say quite clearly that the
merge
must
be
executed to a new document and they do not say anything
amount
merging
to
electronic mail.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail
yourself
of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in
message
...
Thanks Doug.
Did that- but had the wrong one checked. Got that fixed and
yes,
the
macro
performs without any error message. But the whole process
is
still
not
working right.
If I hit the macro key before the very last step of merging
the
document
with electronic mail, then the resulting merge has none of
the
email
message
I created in the body of the document. The body of the
email
is
completely
blank. In addition to the field for the attachment, I also
chose
a
name
field
when creating/executing this mail merge. None of the
manually
created
message
or the field information showed up. If I wait and hit the
macro
key
after
the
last step of merging to electronic mail, then the office
program/merge
creates the emails as it would without the macro. The email
has
all
the



  #19   Report Post  
Mmiller
 
Posts: n/a
Default

The original subject line of the thread specifies adding a pdf
attachment-that is why I made mention of it.
Regardless of that - I right clicked on the file, chose properties and
copied and then pasted the path and file name to eliminate a mistake.
Granted, what can be copied under properties only identifies everything BUT
the the very last part; the actual name of the file and its extension. But I
clicked on the file once and copied the name - then pasted it to the end of
the first cut/paste. (I did add a back slash between the two) I don't see how
I could have done it wrong all that being said. Do you???
It didn't work - but the same method for a pdf did. Got any ideas?

"Doug Robbins" wrote:

You are the only one that is talking about .pdf's as attachments. The
method will send any file as an attachment AS LONG AS THE PATH AND FILENAME
ARE CORRECT.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
A new question on the same item:
The attachment I've chosen to create is too large as a pdf. There are
several pictures within a flyer. I can save the created art/flyer as a
jpeg
and the file size is ideal. But when I try all these same instructions,
but
have a jpeg instead of a pdf file, it doesn't work. I know the subject of
this discussion specifies adding a pdf file, but the article you wrote and
refer to in this thread doesn't appear to specify that the attachments
that
can be sent are limited to pdf's. Do I need to do something different for
a
jpeg?

Thanks in advance.

"Doug Robbins" wrote:

It is the formletter mailmerge that must be executed to a new document.

While the macro uses Outlook, ALL of the merging is being done from Word
and
Word DOES allow you to merge to a new document with the Form Letter in
exactly the same way that you merged to a new document with the directory
type mailmerge.

The article says

"Then execute the mail merge that you want to send out by email with the
attachments and with the result of execution of that mail merge on the
screen"

If the result is going to be on the screen, the only way that it can get
there is if the merge is executed to a new document.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I need you to be more specific please.
The instructions in your article contain two different merges.
1.Do you mean the directory type mail merge?
If so, then I did complete the last step in Outlook's and
your
article's instructions that merged the information to a new document.
That
new document did create a table that had all the elements from the data
source that I planned to use in the mass email, including, but not
limted
to
the email address and the attachment. This new document containing the
table
was saved and selected later, as instructed when the file open dialog
appears
after running the macro.
2. If you mean the "form letter" merge as you called it earlier, you
will
have to elaborate. There are no references to a new document in the
article
(at the form letter merge state) and Outlook only allows you to merge
to a
printer as the final step in the merge process. You'll have to detail
how
to
do this.
3.Additional question - When creating the form letter merge, at the
step
where I am to select the recipients, do I point to the original data
source,
or to the document with the table created from my directory type mail
merge?
(that used the original data source to create the table) As we proceed,
I
need to clarify which one is expected to be used.
As I've mentioned earlier, I've tried it both ways, with both resulting
in
attachments being produced, but both leaving out essential information
in
all
but the first email produced.
Thank in advance.

"Doug Robbins" wrote:

You have not executed the merge to a new document that contains a
section
for each record in the data source.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
For example, if the mass email was to produce 25 emails, the first
email
generated will be complete. It will have the attachment, the email
address,
the subject line and the body.
The body: manually written info such as, "dear" and then using a
placeholder
(merge fields?) for the info to be populated by the data source. (I
didn't
manually write it, the merge generates the verbiage) I saw it
referred
to
as
a placeholder in some instructions online but an example of what I'm
talking
about looks like: name Then more manually entered info in the
body
such
as; "The attached document contains....blah,
blah....Sincerely...etc"

As I said, the first email generated would be complete - containing
all
elements as it should. But the next 24 would only have the email
address
and
subject lines. Info I think is generated by the macro. But no body
elements
whatsoever.

The problem appears to have something to do with running the macro
because
I
can run a mail merge - (Ive tried both a form letter or an email
merge)
and
not run the macro and all info/results are produced as they should
be
in
the
initial and subsequent letters/emails.

I can't get the attachments included in the mass email without
running
the
macro, but at this point I can't get multiple emails (complete) when
I
do
run
the macro.


"Doug Robbins" wrote:

I don't understand what you are doing here

This first email will also have the hand
written and information along with the poplulated info from the
placeholders.
But none of the subsequent emails have anything.

What "hand written information"?

What do you mean by "placeholders"? Are they the mergefields?

This failure has nothing to do with the macro, you fix up the
mailmerge
so
that it produces the formletters as you want them.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Progress!!
But not 100% right. The attachment is now in the email(s). Yey!
But
the
other problem still exists. The fields/placeholder entries and
the
manually
entered text I created in the body of the form letter only appear
in
the
very
first email and not in any of the subsequent emails the program
publishes.
If
you can help me determine what I'm doing wrong on that point I'm
set.
And
thanks so much in advance!
BTW - I've tried using both the directory type document as my
data
source
and the excel file (where the info came from to create the
directory
doc).
Both scenarios produce an attachment now with the form letter -
but
neither
produce the missing information past the first email.

"Doug Robbins" wrote:

Use a formletter not an email message type main document

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself
of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I guess not clearly enough for the disabled because I'm missing
where
I'm
making my mistake. Please bear with me as I try to find the
mistake
with
your
help.
The directory type mail merge document was created in a
separate
document,
saved and closed. I then opened a new blank document to create
the
mail
merge
I wanted to send out. I chose mail merge/email messages -
following
the
set
up instructions that word gives and using the directory type
mail
merge
file
created earlier as my data source. (I even tried using the
original
data
source; my excel spreadsheet, and then identifying the file
created
by
the
catalogue type mail merge at the point the dialog box opened
up
after
running
the macro, but that came up with the same results- no body in
the
email
message.) I thought this was what you meant when you said
"execute
the
mail
merge that you want to send out" in your instructions. I'm
sure
the
instructions are accurate. But I am not able to identify at
exactly
what
point I am failing to understand/follow them correctly. If it
is
clear
to
you, will you please specify?
By the way, I was incorrect - when I run the macro at either
point
in
the
process, the very first email will have the
drive\path\filename
reference
to
the attachment - but no attachment. This first email will also

  #20   Report Post  
Mmiller
 
Posts: n/a
Default

Doug;
I just copied the file to C:/"file name.ext"
Created the new directory etc...
I did this to make sure identifying the path/file would be correct.
Still didn't work with a jpeg.


"Mmiller" wrote:

The original subject line of the thread specifies adding a pdf
attachment-that is why I made mention of it.
Regardless of that - I right clicked on the file, chose properties and
copied and then pasted the path and file name to eliminate a mistake.
Granted, what can be copied under properties only identifies everything BUT
the the very last part; the actual name of the file and its extension. But I
clicked on the file once and copied the name - then pasted it to the end of
the first cut/paste. (I did add a back slash between the two) I don't see how
I could have done it wrong all that being said. Do you???
It didn't work - but the same method for a pdf did. Got any ideas?

"Doug Robbins" wrote:

You are the only one that is talking about .pdf's as attachments. The
method will send any file as an attachment AS LONG AS THE PATH AND FILENAME
ARE CORRECT.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
A new question on the same item:
The attachment I've chosen to create is too large as a pdf. There are
several pictures within a flyer. I can save the created art/flyer as a
jpeg
and the file size is ideal. But when I try all these same instructions,
but
have a jpeg instead of a pdf file, it doesn't work. I know the subject of
this discussion specifies adding a pdf file, but the article you wrote and
refer to in this thread doesn't appear to specify that the attachments
that
can be sent are limited to pdf's. Do I need to do something different for
a
jpeg?

Thanks in advance.

"Doug Robbins" wrote:

It is the formletter mailmerge that must be executed to a new document.

While the macro uses Outlook, ALL of the merging is being done from Word
and
Word DOES allow you to merge to a new document with the Form Letter in
exactly the same way that you merged to a new document with the directory
type mailmerge.

The article says

"Then execute the mail merge that you want to send out by email with the
attachments and with the result of execution of that mail merge on the
screen"

If the result is going to be on the screen, the only way that it can get
there is if the merge is executed to a new document.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I need you to be more specific please.
The instructions in your article contain two different merges.
1.Do you mean the directory type mail merge?
If so, then I did complete the last step in Outlook's and
your
article's instructions that merged the information to a new document.
That
new document did create a table that had all the elements from the data
source that I planned to use in the mass email, including, but not
limted
to
the email address and the attachment. This new document containing the
table
was saved and selected later, as instructed when the file open dialog
appears
after running the macro.
2. If you mean the "form letter" merge as you called it earlier, you
will
have to elaborate. There are no references to a new document in the
article
(at the form letter merge state) and Outlook only allows you to merge
to a
printer as the final step in the merge process. You'll have to detail
how
to
do this.
3.Additional question - When creating the form letter merge, at the
step
where I am to select the recipients, do I point to the original data
source,
or to the document with the table created from my directory type mail
merge?
(that used the original data source to create the table) As we proceed,
I
need to clarify which one is expected to be used.
As I've mentioned earlier, I've tried it both ways, with both resulting
in
attachments being produced, but both leaving out essential information
in
all
but the first email produced.
Thank in advance.

"Doug Robbins" wrote:

You have not executed the merge to a new document that contains a
section
for each record in the data source.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
For example, if the mass email was to produce 25 emails, the first
email
generated will be complete. It will have the attachment, the email
address,
the subject line and the body.
The body: manually written info such as, "dear" and then using a
placeholder
(merge fields?) for the info to be populated by the data source. (I
didn't
manually write it, the merge generates the verbiage) I saw it
referred
to
as
a placeholder in some instructions online but an example of what I'm
talking
about looks like: name Then more manually entered info in the
body
such
as; "The attached document contains....blah,
blah....Sincerely...etc"

As I said, the first email generated would be complete - containing
all
elements as it should. But the next 24 would only have the email
address
and
subject lines. Info I think is generated by the macro. But no body
elements
whatsoever.

The problem appears to have something to do with running the macro
because
I
can run a mail merge - (Ive tried both a form letter or an email
merge)
and
not run the macro and all info/results are produced as they should
be
in
the
initial and subsequent letters/emails.

I can't get the attachments included in the mass email without
running
the
macro, but at this point I can't get multiple emails (complete) when
I
do
run
the macro.


"Doug Robbins" wrote:

I don't understand what you are doing here

This first email will also have the hand
written and information along with the poplulated info from the
placeholders.
But none of the subsequent emails have anything.

What "hand written information"?

What do you mean by "placeholders"? Are they the mergefields?

This failure has nothing to do with the macro, you fix up the
mailmerge
so
that it produces the formletters as you want them.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Progress!!
But not 100% right. The attachment is now in the email(s). Yey!
But
the
other problem still exists. The fields/placeholder entries and
the
manually
entered text I created in the body of the form letter only appear
in
the
very
first email and not in any of the subsequent emails the program
publishes.
If
you can help me determine what I'm doing wrong on that point I'm
set.
And
thanks so much in advance!
BTW - I've tried using both the directory type document as my
data
source
and the excel file (where the info came from to create the
directory
doc).
Both scenarios produce an attachment now with the form letter -
but
neither
produce the missing information past the first email.

"Doug Robbins" wrote:

Use a formletter not an email message type main document

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself
of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I guess not clearly enough for the disabled because I'm missing
where
I'm
making my mistake. Please bear with me as I try to find the
mistake
with
your
help.
The directory type mail merge document was created in a
separate
document,
saved and closed. I then opened a new blank document to create
the
mail
merge
I wanted to send out. I chose mail merge/email messages -
following
the
set
up instructions that word gives and using the directory type
mail
merge
file
created earlier as my data source. (I even tried using the
original
data
source; my excel spreadsheet, and then identifying the file
created
by
the
catalogue type mail merge at the point the dialog box opened
up
after
running
the macro, but that came up with the same results- no body in
the
email
message.) I thought this was what you meant when you said
"execute
the
mail
merge that you want to send out" in your instructions. I'm
sure
the
instructions are accurate. But I am not able to identify at
exactly
what
point I am failing to understand/follow them correctly. If it



  #21   Report Post  
Doug Robbins
 
Posts: n/a
Default

I assume that the / is a typing mistake. I would expect to see
c:\path\filename.ext

If you have the entries in that column in the catalog or directory type
mailmerge correct, it will work. If it is out by so much as a single space
anywhere, even after the extension, it will NOT work. The
drive\path\filename must be spot-on.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Doug;
I just copied the file to C:/"file name.ext"
Created the new directory etc...
I did this to make sure identifying the path/file would be correct.
Still didn't work with a jpeg.


"Mmiller" wrote:

The original subject line of the thread specifies adding a pdf
attachment-that is why I made mention of it.
Regardless of that - I right clicked on the file, chose properties and
copied and then pasted the path and file name to eliminate a mistake.
Granted, what can be copied under properties only identifies everything
BUT
the the very last part; the actual name of the file and its extension.
But I
clicked on the file once and copied the name - then pasted it to the end
of
the first cut/paste. (I did add a back slash between the two) I don't see
how
I could have done it wrong all that being said. Do you???
It didn't work - but the same method for a pdf did. Got any ideas?

"Doug Robbins" wrote:

You are the only one that is talking about .pdf's as attachments. The
method will send any file as an attachment AS LONG AS THE PATH AND
FILENAME
ARE CORRECT.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
A new question on the same item:
The attachment I've chosen to create is too large as a pdf. There are
several pictures within a flyer. I can save the created art/flyer as
a
jpeg
and the file size is ideal. But when I try all these same
instructions,
but
have a jpeg instead of a pdf file, it doesn't work. I know the
subject of
this discussion specifies adding a pdf file, but the article you
wrote and
refer to in this thread doesn't appear to specify that the
attachments
that
can be sent are limited to pdf's. Do I need to do something different
for
a
jpeg?

Thanks in advance.

"Doug Robbins" wrote:

It is the formletter mailmerge that must be executed to a new
document.

While the macro uses Outlook, ALL of the merging is being done from
Word
and
Word DOES allow you to merge to a new document with the Form Letter
in
exactly the same way that you merged to a new document with the
directory
type mailmerge.

The article says

"Then execute the mail merge that you want to send out by email with
the
attachments and with the result of execution of that mail merge on
the
screen"

If the result is going to be on the screen, the only way that it can
get
there is if the merge is executed to a new document.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I need you to be more specific please.
The instructions in your article contain two different merges.
1.Do you mean the directory type mail merge?
If so, then I did complete the last step in Outlook's
and
your
article's instructions that merged the information to a new
document.
That
new document did create a table that had all the elements from the
data
source that I planned to use in the mass email, including, but not
limted
to
the email address and the attachment. This new document containing
the
table
was saved and selected later, as instructed when the file open
dialog
appears
after running the macro.
2. If you mean the "form letter" merge as you called it earlier,
you
will
have to elaborate. There are no references to a new document in
the
article
(at the form letter merge state) and Outlook only allows you to
merge
to a
printer as the final step in the merge process. You'll have to
detail
how
to
do this.
3.Additional question - When creating the form letter merge, at
the
step
where I am to select the recipients, do I point to the original
data
source,
or to the document with the table created from my directory type
mail
merge?
(that used the original data source to create the table) As we
proceed,
I
need to clarify which one is expected to be used.
As I've mentioned earlier, I've tried it both ways, with both
resulting
in
attachments being produced, but both leaving out essential
information
in
all
but the first email produced.
Thank in advance.

"Doug Robbins" wrote:

You have not executed the merge to a new document that contains a
section
for each record in the data source.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself
of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
For example, if the mass email was to produce 25 emails, the
first
email
generated will be complete. It will have the attachment, the
email
address,
the subject line and the body.
The body: manually written info such as, "dear" and then using
a
placeholder
(merge fields?) for the info to be populated by the data
source. (I
didn't
manually write it, the merge generates the verbiage) I saw it
referred
to
as
a placeholder in some instructions online but an example of
what I'm
talking
about looks like: name Then more manually entered info in
the
body
such
as; "The attached document contains....blah,
blah....Sincerely...etc"

As I said, the first email generated would be complete -
containing
all
elements as it should. But the next 24 would only have the
email
address
and
subject lines. Info I think is generated by the macro. But no
body
elements
whatsoever.

The problem appears to have something to do with running the
macro
because
I
can run a mail merge - (Ive tried both a form letter or an
email
merge)
and
not run the macro and all info/results are produced as they
should
be
in
the
initial and subsequent letters/emails.

I can't get the attachments included in the mass email without
running
the
macro, but at this point I can't get multiple emails (complete)
when
I
do
run
the macro.


"Doug Robbins" wrote:

I don't understand what you are doing here

This first email will also have the hand
written and information along with the poplulated info from
the
placeholders.
But none of the subsequent emails have anything.

What "hand written information"?

What do you mean by "placeholders"? Are they the mergefields?

This failure has nothing to do with the macro, you fix up the
mailmerge
so
that it produces the formletters as you want them.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail
yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Progress!!
But not 100% right. The attachment is now in the email(s).
Yey!
But
the
other problem still exists. The fields/placeholder entries
and
the
manually
entered text I created in the body of the form letter only
appear
in
the
very
first email and not in any of the subsequent emails the
program
publishes.
If
you can help me determine what I'm doing wrong on that point
I'm
set.
And
thanks so much in advance!
BTW - I've tried using both the directory type document as
my
data
source
and the excel file (where the info came from to create the
directory
doc).
Both scenarios produce an attachment now with the form
letter -
but
neither
produce the missing information past the first email.

"Doug Robbins" wrote:

Use a formletter not an email message type main document

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail
yourself
of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in
message
...
I guess not clearly enough for the disabled because I'm
missing
where
I'm
making my mistake. Please bear with me as I try to find
the
mistake
with
your
help.
The directory type mail merge document was created in a
separate
document,
saved and closed. I then opened a new blank document to
create
the
mail
merge
I wanted to send out. I chose mail merge/email messages -
following
the
set
up instructions that word gives and using the directory
type
mail
merge
file
created earlier as my data source. (I even tried using
the
original
data
source; my excel spreadsheet, and then identifying the
file
created
by
the
catalogue type mail merge at the point the dialog box
opened
up
after
running
the macro, but that came up with the same results- no
body in
the
email
message.) I thought this was what you meant when you said
"execute
the
mail
merge that you want to send out" in your instructions.
I'm
sure
the
instructions are accurate. But I am not able to identify
at
exactly
what
point I am failing to understand/follow them correctly.
If it



  #22   Report Post  
Mmiller
 
Posts: n/a
Default

For the benefit of anyone else - you are exactly right. (I'm sure you knew
you were!)
:-)
I can't visually see the mistake. But it may have been a space at the end of
the extension. What I did is click address bar under toolbars when opening up
the file so that it showed all of the path\filename etc. when I clicked the
drop down. I then copied and pasted that - and it worked great.

"Doug Robbins" wrote:

I assume that the / is a typing mistake. I would expect to see
c:\path\filename.ext

If you have the entries in that column in the catalog or directory type
mailmerge correct, it will work. If it is out by so much as a single space
anywhere, even after the extension, it will NOT work. The
drive\path\filename must be spot-on.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Doug;
I just copied the file to C:/"file name.ext"
Created the new directory etc...
I did this to make sure identifying the path/file would be correct.
Still didn't work with a jpeg.


"Mmiller" wrote:

The original subject line of the thread specifies adding a pdf
attachment-that is why I made mention of it.
Regardless of that - I right clicked on the file, chose properties and
copied and then pasted the path and file name to eliminate a mistake.
Granted, what can be copied under properties only identifies everything
BUT
the the very last part; the actual name of the file and its extension.
But I
clicked on the file once and copied the name - then pasted it to the end
of
the first cut/paste. (I did add a back slash between the two) I don't see
how
I could have done it wrong all that being said. Do you???
It didn't work - but the same method for a pdf did. Got any ideas?

"Doug Robbins" wrote:

You are the only one that is talking about .pdf's as attachments. The
method will send any file as an attachment AS LONG AS THE PATH AND
FILENAME
ARE CORRECT.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
A new question on the same item:
The attachment I've chosen to create is too large as a pdf. There are
several pictures within a flyer. I can save the created art/flyer as
a
jpeg
and the file size is ideal. But when I try all these same
instructions,
but
have a jpeg instead of a pdf file, it doesn't work. I know the
subject of
this discussion specifies adding a pdf file, but the article you
wrote and
refer to in this thread doesn't appear to specify that the
attachments
that
can be sent are limited to pdf's. Do I need to do something different
for
a
jpeg?

Thanks in advance.

"Doug Robbins" wrote:

It is the formletter mailmerge that must be executed to a new
document.

While the macro uses Outlook, ALL of the merging is being done from
Word
and
Word DOES allow you to merge to a new document with the Form Letter
in
exactly the same way that you merged to a new document with the
directory
type mailmerge.

The article says

"Then execute the mail merge that you want to send out by email with
the
attachments and with the result of execution of that mail merge on
the
screen"

If the result is going to be on the screen, the only way that it can
get
there is if the merge is executed to a new document.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I need you to be more specific please.
The instructions in your article contain two different merges.
1.Do you mean the directory type mail merge?
If so, then I did complete the last step in Outlook's
and
your
article's instructions that merged the information to a new
document.
That
new document did create a table that had all the elements from the
data
source that I planned to use in the mass email, including, but not
limted
to
the email address and the attachment. This new document containing
the
table
was saved and selected later, as instructed when the file open
dialog
appears
after running the macro.
2. If you mean the "form letter" merge as you called it earlier,
you
will
have to elaborate. There are no references to a new document in
the
article
(at the form letter merge state) and Outlook only allows you to
merge
to a
printer as the final step in the merge process. You'll have to
detail
how
to
do this.
3.Additional question - When creating the form letter merge, at
the
step
where I am to select the recipients, do I point to the original
data
source,
or to the document with the table created from my directory type
mail
merge?
(that used the original data source to create the table) As we
proceed,
I
need to clarify which one is expected to be used.
As I've mentioned earlier, I've tried it both ways, with both
resulting
in
attachments being produced, but both leaving out essential
information
in
all
but the first email produced.
Thank in advance.

"Doug Robbins" wrote:

You have not executed the merge to a new document that contains a
section
for each record in the data source.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself
of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
For example, if the mass email was to produce 25 emails, the
first
email
generated will be complete. It will have the attachment, the
email
address,
the subject line and the body.
The body: manually written info such as, "dear" and then using
a
placeholder
(merge fields?) for the info to be populated by the data
source. (I
didn't
manually write it, the merge generates the verbiage) I saw it
referred
to
as
a placeholder in some instructions online but an example of
what I'm
talking
about looks like: name Then more manually entered info in
the
body
such
as; "The attached document contains....blah,
blah....Sincerely...etc"

As I said, the first email generated would be complete -
containing
all
elements as it should. But the next 24 would only have the
email
address
and
subject lines. Info I think is generated by the macro. But no
body
elements
whatsoever.

The problem appears to have something to do with running the
macro
because
I
can run a mail merge - (Ive tried both a form letter or an
email
merge)
and
not run the macro and all info/results are produced as they
should
be
in
the
initial and subsequent letters/emails.

I can't get the attachments included in the mass email without
running
the
macro, but at this point I can't get multiple emails (complete)
when
I
do
run
the macro.


"Doug Robbins" wrote:

I don't understand what you are doing here

This first email will also have the hand
written and information along with the poplulated info from
the
placeholders.
But none of the subsequent emails have anything.

What "hand written information"?

What do you mean by "placeholders"? Are they the mergefields?

This failure has nothing to do with the macro, you fix up the
mailmerge
so
that it produces the formletters as you want them.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail
yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Progress!!
But not 100% right. The attachment is now in the email(s).
Yey!
But
the
other problem still exists. The fields/placeholder entries
and
the
manually
entered text I created in the body of the form letter only
appear
in
the
very
first email and not in any of the subsequent emails the
program

  #23   Report Post  
Doug Robbins
 
Posts: n/a
Default

Not always, but in this case yes, I did know that I was right.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
For the benefit of anyone else - you are exactly right. (I'm sure you knew
you were!)
:-)
I can't visually see the mistake. But it may have been a space at the end
of
the extension. What I did is click address bar under toolbars when opening
up
the file so that it showed all of the path\filename etc. when I clicked
the
drop down. I then copied and pasted that - and it worked great.

"Doug Robbins" wrote:

I assume that the / is a typing mistake. I would expect to see
c:\path\filename.ext

If you have the entries in that column in the catalog or directory type
mailmerge correct, it will work. If it is out by so much as a single
space
anywhere, even after the extension, it will NOT work. The
drive\path\filename must be spot-on.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
Doug;
I just copied the file to C:/"file name.ext"
Created the new directory etc...
I did this to make sure identifying the path/file would be correct.
Still didn't work with a jpeg.


"Mmiller" wrote:

The original subject line of the thread specifies adding a pdf
attachment-that is why I made mention of it.
Regardless of that - I right clicked on the file, chose properties and
copied and then pasted the path and file name to eliminate a mistake.
Granted, what can be copied under properties only identifies
everything
BUT
the the very last part; the actual name of the file and its extension.
But I
clicked on the file once and copied the name - then pasted it to the
end
of
the first cut/paste. (I did add a back slash between the two) I don't
see
how
I could have done it wrong all that being said. Do you???
It didn't work - but the same method for a pdf did. Got any ideas?

"Doug Robbins" wrote:

You are the only one that is talking about .pdf's as attachments.
The
method will send any file as an attachment AS LONG AS THE PATH AND
FILENAME
ARE CORRECT.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
A new question on the same item:
The attachment I've chosen to create is too large as a pdf. There
are
several pictures within a flyer. I can save the created art/flyer
as
a
jpeg
and the file size is ideal. But when I try all these same
instructions,
but
have a jpeg instead of a pdf file, it doesn't work. I know the
subject of
this discussion specifies adding a pdf file, but the article you
wrote and
refer to in this thread doesn't appear to specify that the
attachments
that
can be sent are limited to pdf's. Do I need to do something
different
for
a
jpeg?

Thanks in advance.

"Doug Robbins" wrote:

It is the formletter mailmerge that must be executed to a new
document.

While the macro uses Outlook, ALL of the merging is being done
from
Word
and
Word DOES allow you to merge to a new document with the Form
Letter
in
exactly the same way that you merged to a new document with the
directory
type mailmerge.

The article says

"Then execute the mail merge that you want to send out by email
with
the
attachments and with the result of execution of that mail merge
on
the
screen"

If the result is going to be on the screen, the only way that it
can
get
there is if the merge is executed to a new document.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself
of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
I need you to be more specific please.
The instructions in your article contain two different merges.
1.Do you mean the directory type mail merge?
If so, then I did complete the last step in Outlook's
and
your
article's instructions that merged the information to a new
document.
That
new document did create a table that had all the elements from
the
data
source that I planned to use in the mass email, including, but
not
limted
to
the email address and the attachment. This new document
containing
the
table
was saved and selected later, as instructed when the file open
dialog
appears
after running the macro.
2. If you mean the "form letter" merge as you called it
earlier,
you
will
have to elaborate. There are no references to a new document in
the
article
(at the form letter merge state) and Outlook only allows you to
merge
to a
printer as the final step in the merge process. You'll have to
detail
how
to
do this.
3.Additional question - When creating the form letter merge, at
the
step
where I am to select the recipients, do I point to the original
data
source,
or to the document with the table created from my directory
type
mail
merge?
(that used the original data source to create the table) As we
proceed,
I
need to clarify which one is expected to be used.
As I've mentioned earlier, I've tried it both ways, with both
resulting
in
attachments being produced, but both leaving out essential
information
in
all
but the first email produced.
Thank in advance.

"Doug Robbins" wrote:

You have not executed the merge to a new document that
contains a
section
for each record in the data source.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail
yourself
of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in message
...
For example, if the mass email was to produce 25 emails, the
first
email
generated will be complete. It will have the attachment, the
email
address,
the subject line and the body.
The body: manually written info such as, "dear" and then
using
a
placeholder
(merge fields?) for the info to be populated by the data
source. (I
didn't
manually write it, the merge generates the verbiage) I saw
it
referred
to
as
a placeholder in some instructions online but an example of
what I'm
talking
about looks like: name Then more manually entered info
in
the
body
such
as; "The attached document contains....blah,
blah....Sincerely...etc"

As I said, the first email generated would be complete -
containing
all
elements as it should. But the next 24 would only have the
email
address
and
subject lines. Info I think is generated by the macro. But
no
body
elements
whatsoever.

The problem appears to have something to do with running the
macro
because
I
can run a mail merge - (Ive tried both a form letter or an
email
merge)
and
not run the macro and all info/results are produced as they
should
be
in
the
initial and subsequent letters/emails.

I can't get the attachments included in the mass email
without
running
the
macro, but at this point I can't get multiple emails
(complete)
when
I
do
run
the macro.


"Doug Robbins" wrote:

I don't understand what you are doing here

This first email will also have the hand
written and information along with the poplulated info from
the
placeholders.
But none of the subsequent emails have anything.

What "hand written information"?

What do you mean by "placeholders"? Are they the
mergefields?

This failure has nothing to do with the macro, you fix up
the
mailmerge
so
that it produces the formletters as you want them.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail
yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Mmiller" wrote in
message
...
Progress!!
But not 100% right. The attachment is now in the
email(s).
Yey!
But
the
other problem still exists. The fields/placeholder
entries
and
the
manually
entered text I created in the body of the form letter
only
appear
in
the
very
first email and not in any of the subsequent emails the
program



  #24   Report Post  
Posted to microsoft.public.word.mailmerge.fields
Bradley Elder Bradley Elder is offline
external usenet poster
 
Posts: 1
Default How do I mail merge to EMAIL from MS Word AND add a pdf attach

Hey Doug!

Is there a way to do this in 2007?

"Doug Robbins" wrote:

See the article "Mail Merge to E-mail with Attachments" at

http://word.mvps.org/FAQs/MailMerge/...ttachments.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Lily@Insight" wrote in message
...
I have an SQL database that is queried. I use these queries to mail merge
in
word - with the output going to Outlook - so that each individual email is
sent to the individual for whom it's intended. The only problem is that I
want to also include a PDF attachment.

Is this at all possible? Or am I dreaming???




  #25   Report Post  
Posted to microsoft.public.word.mailmerge.fields
Peter Jamieson Peter Jamieson is offline
external usenet poster
 
Posts: 4,582
Default How do I mail merge to EMAIL from MS Word AND add a pdf attach

What happens differently in 2007?

As far as I know, there is no new facility in Word 2007 that will do it for
you.

Peter Jamieson

"Bradley Elder" wrote in message
...
Hey Doug!

Is there a way to do this in 2007?

"Doug Robbins" wrote:

See the article "Mail Merge to E-mail with Attachments" at

http://word.mvps.org/FAQs/MailMerge/...ttachments.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Lily@Insight" wrote in message
...
I have an SQL database that is queried. I use these queries to mail
merge
in
word - with the output going to Outlook - so that each individual email
is
sent to the individual for whom it's intended. The only problem is
that I
want to also include a PDF attachment.

Is this at all possible? Or am I dreaming???






Reply
Thread Tools
Display Modes

Posting Rules

Smilies are On
[IMG] code is On
HTML code is Off

Forum Jump


All times are GMT +1. The time now is 01:41 AM.

Copyright ©2000 - 2023, Jelsoft Enterprises Ltd.
Copyright 2004-2023 Microsoft Office Word Forum - WordBanter.
The comments are property of their posters.
 

About Us

"It's about Microsoft Word"