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#1
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Style confusion
I have been reading a lot on styles in MS Word 2003, and have used them, but remain confused about "linking" and "based on" concepts. I thought I was doing OK, until I read that if you base a style on "no style", you have to "set the language" because no style has no proofing by default. I have read a lot on the subject, ie. "understanding styles", etc., but cannot seem to find anything that explains these things. Instructions like "link your styles" totally confuse me. Is there anything anyone can recommend that I have missed? I am starting to feel that I'll never "get" styles, and I know how important they are! Thanks! Colleen. -- Colleen E |
#2
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Style confusion
See the following page of fellow MVP Shauna Kelly's website:
http://www.shaunakelly.com/word/styl...sOnStyles.html -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Colleen E" wrote in message .. . I have been reading a lot on styles in MS Word 2003, and have used them, but remain confused about "linking" and "based on" concepts. I thought I was doing OK, until I read that if you base a style on "no style", you have to "set the language" because no style has no proofing by default. I have read a lot on the subject, ie. "understanding styles", etc., but cannot seem to find anything that explains these things. Instructions like "link your styles" totally confuse me. Is there anything anyone can recommend that I have missed? I am starting to feel that I'll never "get" styles, and I know how important they are! Thanks! Colleen. -- Colleen E |
#3
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Style confusion
Sun, 8 Jan 2006 11:02:30 +0100 from Doug Robbins - Word MVP
: "Colleen E" wrote in message .. . I have been reading a lot on styles in MS Word 2003, and have used them, but remain confused about "linking" and "based on" concepts. I thought I was doing OK, until I read that if you base a style on "no style", you have to "set the language" because no style has no proofing by default. I have read a lot on the subject, ie. "understanding styles", etc., but cannot seem to find anything that explains these things. See the following page of fellow MVP Shauna Kelly's website: http://www.shaunakelly.com/word/styl...sOnStyles.html It's a good page, Doug, but unfortunately it doesn't answer Colleen's question. (Perhaps standing on your head to post confused you. :-) Colleen, I can answer about "based on". Think of styles as a family tree. When style A is based on style B, it inherits all of its properties from style B except those you change. Example: The Normal style is usually used for your standard paragraph formating: space before, indention, font, line spacing, "keep lines together" or not, and so forth. You'll want to base most of your other paragraph styles on the Normal style. For instance, suppose you create a "Blockquote" style. It would be based on Normal but would have half-inch left and right margins and a smaller font size and line spacing. Why bother to do it this way? Suppose down the road you decide that the font you originally chose looks too severe (or doesn't look businesslike enough). You change the font name in the Normal style only. If you've based all other paragraph styles on Normal, then the fonts of all those other styles change to match. In other words, "based on" helps you keep formatting consistent except where you specifically want a difference. Without "based on", you'd have to make that change individually in every style. -- Stan Brown, Oak Road Systems, Tompkins County, New York, USA http://OakRoadSystems.com A: Maybe because some people are too annoyed by top-posting. Q: Why do I not get an answer to my question(s)? A: Because it messes up the order in which people normally read text. Q: Why is top-posting such a bad thing? |
#4
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Style confusion
Shauna does have another article,
http://www.shaunakelly.com/word/styl...esCascade.html, that may be more to the point. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stan Brown" wrote in message t... Sun, 8 Jan 2006 11:02:30 +0100 from Doug Robbins - Word MVP : "Colleen E" wrote in message .. . I have been reading a lot on styles in MS Word 2003, and have used them, but remain confused about "linking" and "based on" concepts. I thought I was doing OK, until I read that if you base a style on "no style", you have to "set the language" because no style has no proofing by default. I have read a lot on the subject, ie. "understanding styles", etc., but cannot seem to find anything that explains these things. See the following page of fellow MVP Shauna Kelly's website: http://www.shaunakelly.com/word/styl...sOnStyles.html It's a good page, Doug, but unfortunately it doesn't answer Colleen's question. (Perhaps standing on your head to post confused you. :-) Colleen, I can answer about "based on". Think of styles as a family tree. When style A is based on style B, it inherits all of its properties from style B except those you change. Example: The Normal style is usually used for your standard paragraph formating: space before, indention, font, line spacing, "keep lines together" or not, and so forth. You'll want to base most of your other paragraph styles on the Normal style. For instance, suppose you create a "Blockquote" style. It would be based on Normal but would have half-inch left and right margins and a smaller font size and line spacing. Why bother to do it this way? Suppose down the road you decide that the font you originally chose looks too severe (or doesn't look businesslike enough). You change the font name in the Normal style only. If you've based all other paragraph styles on Normal, then the fonts of all those other styles change to match. In other words, "based on" helps you keep formatting consistent except where you specifically want a difference. Without "based on", you'd have to make that change individually in every style. -- Stan Brown, Oak Road Systems, Tompkins County, New York, USA http://OakRoadSystems.com A: Maybe because some people are too annoyed by top-posting. Q: Why do I not get an answer to my question(s)? A: Because it messes up the order in which people normally read text. Q: Why is top-posting such a bad thing? |
#5
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Style confusion
Nah, it was having to stand on my head to read your upside down postg
-- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Stan Brown" wrote in message t... Sun, 8 Jan 2006 11:02:30 +0100 from Doug Robbins - Word MVP : "Colleen E" wrote in message .. . I have been reading a lot on styles in MS Word 2003, and have used them, but remain confused about "linking" and "based on" concepts. I thought I was doing OK, until I read that if you base a style on "no style", you have to "set the language" because no style has no proofing by default. I have read a lot on the subject, ie. "understanding styles", etc., but cannot seem to find anything that explains these things. See the following page of fellow MVP Shauna Kelly's website: http://www.shaunakelly.com/word/styl...sOnStyles.html It's a good page, Doug, but unfortunately it doesn't answer Colleen's question. (Perhaps standing on your head to post confused you. :-) Colleen, I can answer about "based on". Think of styles as a family tree. When style A is based on style B, it inherits all of its properties from style B except those you change. Example: The Normal style is usually used for your standard paragraph formating: space before, indention, font, line spacing, "keep lines together" or not, and so forth. You'll want to base most of your other paragraph styles on the Normal style. For instance, suppose you create a "Blockquote" style. It would be based on Normal but would have half-inch left and right margins and a smaller font size and line spacing. Why bother to do it this way? Suppose down the road you decide that the font you originally chose looks too severe (or doesn't look businesslike enough). You change the font name in the Normal style only. If you've based all other paragraph styles on Normal, then the fonts of all those other styles change to match. In other words, "based on" helps you keep formatting consistent except where you specifically want a difference. Without "based on", you'd have to make that change individually in every style. -- Stan Brown, Oak Road Systems, Tompkins County, New York, USA http://OakRoadSystems.com A: Maybe because some people are too annoyed by top-posting. Q: Why do I not get an answer to my question(s)? A: Because it messes up the order in which people normally read text. Q: Why is top-posting such a bad thing? |
#6
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Style confusion
Sun, 8 Jan 2006 11:35:23 -0600 from Suzanne S. Barnhill
: Shauna does have another article, http://www.shaunakelly.com/word/styl...esCascade.html , that may be more to the point. I like this! I don't know whether anything on that page is new to me, but it's clearly laid out and I'll recommend it to people trying to come to grips with styles. It's a zillion times better than what I wrote, obviously. -- Stan Brown, Oak Road Systems, Tompkins County, New York, USA http://OakRoadSystems.com/ "Do I smell the revolting stench of self-esteem?" -- Jon Lovitz, in /The Producers/ (2005) |
#7
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Style confusion
Know what you mean Colleen. I've been trying to understand styles for ages
and its driving me nuts too. Shauna Kelly's stuff is good up to a point. I follow the instructions and click away merrily but I struggle to understand what I'm actually doing. Maybe someone knows of a helpful learning resource out there. Rod "Colleen E" wrote: I have been reading a lot on styles in MS Word 2003, and have used them, but remain confused about "linking" and "based on" concepts. I thought I was doing OK, until I read that if you base a style on "no style", you have to "set the language" because no style has no proofing by default. I have read a lot on the subject, ie. "understanding styles", etc., but cannot seem to find anything that explains these things. Instructions like "link your styles" totally confuse me. Is there anything anyone can recommend that I have missed? I am starting to feel that I'll never "get" styles, and I know how important they are! Thanks! Colleen. -- Colleen E |
#8
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Style confusion
Besides reading the material at http://www.shaunakelly.com/word and
linked articles about styles, you may have to experiment a little! Do some testing on an unimportant document, creating a style and then basing some styles on it, to get a better understanding of the concept. Feel free to come back with questions, if necessary. -- Stefan Blom Microsoft Word MVP "reades" wrote in message ... Know what you mean Colleen. I've been trying to understand styles for ages and its driving me nuts too. Shauna Kelly's stuff is good up to a point. I follow the instructions and click away merrily but I struggle to understand what I'm actually doing. Maybe someone knows of a helpful learning resource out there. Rod "Colleen E" wrote: I have been reading a lot on styles in MS Word 2003, and have used them, but remain confused about "linking" and "based on" concepts. I thought I was doing OK, until I read that if you base a style on "no style", you have to "set the language" because no style has no proofing by default. I have read a lot on the subject, ie. "understanding styles", etc., but cannot seem to find anything that explains these things. Instructions like "link your styles" totally confuse me. Is there anything anyone can recommend that I have missed? I am starting to feel that I'll never "get" styles, and I know how important they are! Thanks! Colleen. -- Colleen E |
#9
Posted to microsoft.public.word.newusers
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Style confusion
Hi Stefan,
I assure you I've done lots and lots of experiments. But still don't understand why new styles with fonts I've never heard of appear in the task pain without any input from me. I am managing a team writing procedures to a defined standard - I am person defining this standard. Using styles is the obvious but and am now thinking this method is not robust enough. For example one of the authors cannot get "select all" to select all of a particular style. For some reason a heading always produces "1.5 blah blah" selecting "level 1" doesn't reduce it to "1 blah blah". I did have a full head of hair but now nearer bald. Rod "Stefan Blom" wrote: Besides reading the material at http://www.shaunakelly.com/word and linked articles about styles, you may have to experiment a little! Do some testing on an unimportant document, creating a style and then basing some styles on it, to get a better understanding of the concept. Feel free to come back with questions, if necessary. -- Stefan Blom Microsoft Word MVP "reades" wrote in message ... Know what you mean Colleen. I've been trying to understand styles for ages and its driving me nuts too. Shauna Kelly's stuff is good up to a point. I follow the instructions and click away merrily but I struggle to understand what I'm actually doing. Maybe someone knows of a helpful learning resource out there. Rod "Colleen E" wrote: I have been reading a lot on styles in MS Word 2003, and have used them, but remain confused about "linking" and "based on" concepts. I thought I was doing OK, until I read that if you base a style on "no style", you have to "set the language" because no style has no proofing by default. I have read a lot on the subject, ie. "understanding styles", etc., but cannot seem to find anything that explains these things. Instructions like "link your styles" totally confuse me. Is there anything anyone can recommend that I have missed? I am starting to feel that I'll never "get" styles, and I know how important they are! Thanks! Colleen. -- Colleen E |
#10
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Style confusion
Thu, 2 Feb 2006 03:30:30 -0800 from reades
: don't understand why new styles with fonts I've never heard of appear in the task pain Is that a Freudian slip? :-) -- Stan Brown, Oak Road Systems, Tompkins County, New York, USA http://OakRoadSystems.com/ |
#11
Posted to microsoft.public.word.newusers
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Style confusion
I assure you I've done lots and lots of experiments. But still don't
understand why new styles with fonts I've never heard of appear in the task pain without any input from me. If you paste in (other than as "unformatted text") text from another document that uses styles not defined in your own, it will bring its style (including the font) with it. one of the authors cannot get "select all" to select all of a particular style. "Select all" works only if "Keep track of formatting" is checked on the Edit tab of Tools | Options. For some reason a heading always produces "1.5 blah blah" selecting "level 1" doesn't reduce it to "1 blah blah". Outline numbering should be set up *exactly* as described at http://www.shaunakelly.com/word/numb...Numbering.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "reades" wrote in message ... Hi Stefan, I assure you I've done lots and lots of experiments. But still don't understand why new styles with fonts I've never heard of appear in the task pain without any input from me. I am managing a team writing procedures to a defined standard - I am person defining this standard. Using styles is the obvious but and am now thinking this method is not robust enough. For example one of the authors cannot get "select all" to select all of a particular style. For some reason a heading always produces "1.5 blah blah" selecting "level 1" doesn't reduce it to "1 blah blah". I did have a full head of hair but now nearer bald. Rod "Stefan Blom" wrote: Besides reading the material at http://www.shaunakelly.com/word and linked articles about styles, you may have to experiment a little! Do some testing on an unimportant document, creating a style and then basing some styles on it, to get a better understanding of the concept. Feel free to come back with questions, if necessary. -- Stefan Blom Microsoft Word MVP "reades" wrote in message ... Know what you mean Colleen. I've been trying to understand styles for ages and its driving me nuts too. Shauna Kelly's stuff is good up to a point. I follow the instructions and click away merrily but I struggle to understand what I'm actually doing. Maybe someone knows of a helpful learning resource out there. Rod "Colleen E" wrote: I have been reading a lot on styles in MS Word 2003, and have used them, but remain confused about "linking" and "based on" concepts. I thought I was doing OK, until I read that if you base a style on "no style", you have to "set the language" because no style has no proofing by default. I have read a lot on the subject, ie. "understanding styles", etc., but cannot seem to find anything that explains these things. Instructions like "link your styles" totally confuse me. Is there anything anyone can recommend that I have missed? I am starting to feel that I'll never "get" styles, and I know how important they are! Thanks! Colleen. -- Colleen E |
#12
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Style confusion
Thanks for pointing this out Stan. It reinforces my thoughts of becoming a
standup comedian instead. "reades" wrote: Know what you mean Colleen. I've been trying to understand styles for ages and its driving me nuts too. Shauna Kelly's stuff is good up to a point. I follow the instructions and click away merrily but I struggle to understand what I'm actually doing. Maybe someone knows of a helpful learning resource out there. Rod "Colleen E" wrote: I have been reading a lot on styles in MS Word 2003, and have used them, but remain confused about "linking" and "based on" concepts. I thought I was doing OK, until I read that if you base a style on "no style", you have to "set the language" because no style has no proofing by default. I have read a lot on the subject, ie. "understanding styles", etc., but cannot seem to find anything that explains these things. Instructions like "link your styles" totally confuse me. Is there anything anyone can recommend that I have missed? I am starting to feel that I'll never "get" styles, and I know how important they are! Thanks! Colleen. -- Colleen E |
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