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#1
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Having multiple form fields automatically updated
I have created a document that has two different text form fields on the
first page. Within the shaded portion of the field, I typed a word so the user knows what to type in the field. I then saved this document and distributed it. Each user opens the document and enters the relevant information in each field and saves the document. Each document is saved with a different name. The same two text form fields are on the last page of the document as well (with the same word typed in the shaded area as a reference for the user). My question is how can I get the informatiion entered into the two form fields on the first page to automatically be placed in the two form fields on the last page? I have tried the REF fields, but it only updates the REF field with the information that I already have typed into the shaded area as reference information for the user. Any help would be greatly appreciated. |
#2
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You need to note the form field bookmark name that you wish to reproduce
then use a REF field to call this bookmark and to insert the duplicated data. Check the 'calculate on exit' property of the form field so that the REF field is updated with the inserted data. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org jrwaguespack wrote: I have created a document that has two different text form fields on the first page. Within the shaded portion of the field, I typed a word so the user knows what to type in the field. I then saved this document and distributed it. Each user opens the document and enters the relevant information in each field and saves the document. Each document is saved with a different name. The same two text form fields are on the last page of the document as well (with the same word typed in the shaded area as a reference for the user). My question is how can I get the informatiion entered into the two form fields on the first page to automatically be placed in the two form fields on the last page? I have tried the REF fields, but it only updates the REF field with the information that I already have typed into the shaded area as reference information for the user. Any help would be greatly appreciated. |
#3
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I found the name of the form field bookmark (Text5). I checked the
'calculate on exit' property of the form field (the information that I had typed in the shaded part of the text form field disappears). I then created the REF field (Control+F9) on the second page. I then typed in REF and the form field bookmark name within the brackets ( {REF Text5} ). Then I saved the document. When I opened it back up, there was nothing on the second page. I also tried to type something into the text form field on the first page and nothing happened with the REF field on the second page. Any more advice? "Graham Mayor" wrote: You need to note the form field bookmark name that you wish to reproduce then use a REF field to call this bookmark and to insert the duplicated data. Check the 'calculate on exit' property of the form field so that the REF field is updated with the inserted data. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org jrwaguespack wrote: I have created a document that has two different text form fields on the first page. Within the shaded portion of the field, I typed a word so the user knows what to type in the field. I then saved this document and distributed it. Each user opens the document and enters the relevant information in each field and saves the document. Each document is saved with a different name. The same two text form fields are on the last page of the document as well (with the same word typed in the shaded area as a reference for the user). My question is how can I get the informatiion entered into the two form fields on the first page to automatically be placed in the two form fields on the last page? I have tried the REF fields, but it only updates the REF field with the information that I already have typed into the shaded area as reference information for the user. Any help would be greatly appreciated. |
#4
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Did you lock the form?
When you tab out of the field (Text5) the calculate on exit property of that field causes the REF field to update (unless the REF field is in a text box or the page header, when you will need an update macro run on exit from the Text5 field to force the update - you'll find the code for that at http://www.gmayor.com/installing_macro.htm If you want to advise users how to fill the fields, then you should Add Help Text via the button at the bottom of the field properties dialog. This puts messages on the Word status bar. You can draw attention to these with a macro which you can either run from an autonew or autoopen macro or a macro run on entry to field text5. The code for that would be something like: Sub PopUpAdvice() Set Balloon = Assistant.NewBalloon With Balloon .Text = "Refer to status line at bottom of screen for field entry details" .Button = msoButtonSetOK .Animation = msoAnimationBeginSpeaking .Show End With End Sub or even Sub PopUpAdvice() MsgBox "Refer to status line at bottom of screen for field entry details" End Sub -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org jrwaguespack wrote: I found the name of the form field bookmark (Text5). I checked the 'calculate on exit' property of the form field (the information that I had typed in the shaded part of the text form field disappears). I then created the REF field (Control+F9) on the second page. I then typed in REF and the form field bookmark name within the brackets ( {REF Text5} ). Then I saved the document. When I opened it back up, there was nothing on the second page. I also tried to type something into the text form field on the first page and nothing happened with the REF field on the second page. Any more advice? "Graham Mayor" wrote: You need to note the form field bookmark name that you wish to reproduce then use a REF field to call this bookmark and to insert the duplicated data. Check the 'calculate on exit' property of the form field so that the REF field is updated with the inserted data. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org jrwaguespack wrote: I have created a document that has two different text form fields on the first page. Within the shaded portion of the field, I typed a word so the user knows what to type in the field. I then saved this document and distributed it. Each user opens the document and enters the relevant information in each field and saves the document. Each document is saved with a different name. The same two text form fields are on the last page of the document as well (with the same word typed in the shaded area as a reference for the user). My question is how can I get the informatiion entered into the two form fields on the first page to automatically be placed in the two form fields on the last page? I have tried the REF fields, but it only updates the REF field with the information that I already have typed into the shaded area as reference information for the user. Any help would be greatly appreciated. |
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