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#1
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mail merge question
Hello experts,
I have a mail merge template linked to an Access database. The merge works fine; however, I'd like to save each doc/record (as I cycle through the records) as a non mail merged document. I can easily do this by selecting File Save As doc name. Problem is, however, that one I change the mail merged doc to a non mail merged doc I lose the remaining records, i.e., the ability to view each record through Word. I'm wondering if anyone has a trick/advice... To clarify: Let's say I have ten records in Access. I open my Word doc, select mail merge and view my first record. Once I view my first record, I would like to save that record as a regular Word doc, but keep viewing the other nine records while saving them as reg docs as well! I hope I haven't confused anyone. alex |
#2
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mail merge question
If using Word 2003 go on to step #6 of the Mail Merge & click "Edit
individual letters...", then either click OK to generate a new doc containing 1 copy of your form doc for each record in the merge or enter the number of the record(s) you want to generate the doc to contain. If you want a separate doc for each record you'll have to do the latter for each one (1-1, 2-2, 3-3, etc.) which isn't too bad for just 10 records. If you have many more than that it gets old real quick, so you might want to take a look at the following page: http://www.gmayor.com/individual_merge_letters.htm -- HTH |:) Bob Jones [MVP] Office:Mac "alex" wrote in message ups.com... Hello experts, I have a mail merge template linked to an Access database. The merge works fine; however, I'd like to save each doc/record (as I cycle through the records) as a non mail merged document. I can easily do this by selecting File Save As doc name. Problem is, however, that one I change the mail merged doc to a non mail merged doc I lose the remaining records, i.e., the ability to view each record through Word. I'm wondering if anyone has a trick/advice... To clarify: Let's say I have ten records in Access. I open my Word doc, select mail merge and view my first record. Once I view my first record, I would like to save that record as a regular Word doc, but keep viewing the other nine records while saving them as reg docs as well! I hope I haven't confused anyone. alex |
#3
Posted to microsoft.public.word.docmanagement
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mail merge question
On Oct 25, 1:04 pm, "CyberTaz" typegeneraltaz1ATcomcastdotnet wrote:
If using Word 2003 go on to step #6 of the Mail Merge & click "Edit individual letters...", then either click OK to generate a new doc containing 1 copy of your form doc for each record in the merge or enter the number of the record(s) you want to generate the doc to contain. If you want a separate doc for each record you'll have to do the latter for each one (1-1, 2-2, 3-3, etc.) which isn't too bad for just 10 records. If you have many more than that it gets old real quick, so you might want to take a look at the following page: http://www.gmayor.com/individual_merge_letters.htm -- HTH |:) Bob Jones [MVP] Office:Mac "alex" wrote in message ups.com... Hello experts, I have a mail merge template linked to an Access database. The merge works fine; however, I'd like to save each doc/record (as I cycle through the records) as a non mail merged document. I can easily do this by selecting File Save As doc name. Problem is, however, that one I change the mail merged doc to a non mail merged doc I lose the remaining records, i.e., the ability to view each record through Word. I'm wondering if anyone has a trick/advice... To clarify: Let's say I have ten records in Access. I open my Word doc, select mail merge and view my first record. Once I view my first record, I would like to save that record as a regular Word doc, but keep viewing the other nine records while saving them as reg docs as well! I hope I haven't confused anyone. alex- Hide quoted text - - Show quoted text - That helped a lot...Thanks Bob |
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