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#1
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how do i create conditional text in Word docs
I know how to do this in another application, I just can't seem to find a way
for doing this in Word. Any suggestions? Ideas? |
#2
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Hi Mary
It depends what you're trying to do. Word does include an IF field which you can use to provide two different bits of content depending on a true/false test. The fields can be nested, and the content can be drawn from other files or AutoText, using other fields, so it's possible to build some complex rules - but equally it can be very complex to edit. (Despite initial appearances from Word Help, this field isn't just relevant to MailMerge - the test can be the value of a document property, for instance, which you can use to toggle conditions.) This method is useful where it can be set up ahead of time in a template - to provide different boilerplate depending on various user choices, for instance. A simpler method more suitable for "post hoc" separation of content is to use font colours, font attributes such a double underline, or character styles (whatever doesn't conflict with other formatting requirements) to mark the conditional text. Then use pre print macros to convert unwanted content to "hidden" format, and wanted content to ordinary formatting. (Character style is best if you can use it, as you only have to change style definitions, rather than lose the mark-up itself. Actual font changes have to be done in throw-away copies.) -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "mary dunn" mary wrote in message ... I know how to do this in another application, I just can't seem to find a way for doing this in Word. Any suggestions? Ideas? |
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