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#1
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Spellchecking oddity
Hello:
Can you please tell me if you have heard of this issue happening before. I am troubleshooting for an employee using Word 2000, SP-3. She is transcribing a document in a template (this template was created in the transcription program not Word). She has spellcheck turned on to check the spelling as she types. When she is done with the document she also spellchecks again by clicking on the spell check function in the toolbar (I don't know why she does it twice). When she does this she loses the header and footer and ends up with just the text she transcribed. This is not happening to any of the other employees and as far as I know she is the only one who is "double spell checking. You can probably guess what my first suggestion to her was, but do you have any other thoughts? Thanks. kma |
#2
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Sounds like she is switching to normal view rather than print view after the
spellcheck. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "kma_11" wrote in message ... Hello: Can you please tell me if you have heard of this issue happening before. I am troubleshooting for an employee using Word 2000, SP-3. She is transcribing a document in a template (this template was created in the transcription program not Word). She has spellcheck turned on to check the spelling as she types. When she is done with the document she also spellchecks again by clicking on the spell check function in the toolbar (I don't know why she does it twice). When she does this she loses the header and footer and ends up with just the text she transcribed. This is not happening to any of the other employees and as far as I know she is the only one who is "double spell checking. You can probably guess what my first suggestion to her was, but do you have any other thoughts? Thanks. kma |
#3
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They always use normal view. Are they supposed to be in print view for
spellcheck? "Charles Kenyon" wrote: Sounds like she is switching to normal view rather than print view after the spellcheck. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "kma_11" wrote in message ... Hello: Can you please tell me if you have heard of this issue happening before. I am troubleshooting for an employee using Word 2000, SP-3. She is transcribing a document in a template (this template was created in the transcription program not Word). She has spellcheck turned on to check the spelling as she types. When she is done with the document she also spellchecks again by clicking on the spell check function in the toolbar (I don't know why she does it twice). When she does this she loses the header and footer and ends up with just the text she transcribed. This is not happening to any of the other employees and as far as I know she is the only one who is "double spell checking. You can probably guess what my first suggestion to her was, but do you have any other thoughts? Thanks. kma |
#4
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Hi ?B?a21hXzEx?=,
They always use normal view. If they're in Normal view, they can't see the headers and footers. One must be in the print layout or print preview in order to see headers and footers. When she is done with the document she also spellchecks again by clicking on the spell check function in the toolbar (I don't know why she does it twice). When she does this she loses the header and footer and ends up with just the text she transcribed. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#5
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Hi Cindy:
We can see the footer, but it is ghosted. If we double click in the area of the ghosted footer then it appears and is editable. The footer is part of a template created in the transcribing program. During the document creation process the template is dropped into a Word document. My fear is that the user might be causing a dysfunction of the template by editing it in Word. I thought I would start with Microsoft before going to the transcription program support, as they would probably check here also. Thanks. kma "Cindy M -WordMVP-" wrote: Hi ?B?a21hXzEx?=, They always use normal view. If they're in Normal view, they can't see the headers and footers. One must be in the print layout or print preview in order to see headers and footers. When she is done with the document she also spellchecks again by clicking on the spell check function in the toolbar (I don't know why she does it twice). When she does this she loses the header and footer and ends up with just the text she transcribed. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#6
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Disfunction of the template? Only if you don't want the footers edited.
Word is set up to display "ghosted" headers and footers in print view. They print out at full strength. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "kma_11" wrote in message ... Hi Cindy: We can see the footer, but it is ghosted. If we double click in the area of the ghosted footer then it appears and is editable. The footer is part of a template created in the transcribing program. During the document creation process the template is dropped into a Word document. My fear is that the user might be causing a dysfunction of the template by editing it in Word. I thought I would start with Microsoft before going to the transcription program support, as they would probably check here also. Thanks. kma "Cindy M -WordMVP-" wrote: Hi ?B?a21hXzEx?=, They always use normal view. If they're in Normal view, they can't see the headers and footers. One must be in the print layout or print preview in order to see headers and footers. When she is done with the document she also spellchecks again by clicking on the spell check function in the toolbar (I don't know why she does it twice). When she does this she loses the header and footer and ends up with just the text she transcribed. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#7
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I went back and checked and the documents are in Print Layout. The issue
hadn't even gotten as far as printing. the problem was happening while the report was being transcribed. I just a little while ago had the user change her spellcheck settings and the problem seems to have cleared itself. Thanks. kma "Charles Kenyon" wrote: Disfunction of the template? Only if you don't want the footers edited. Word is set up to display "ghosted" headers and footers in print view. They print out at full strength. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "kma_11" wrote in message ... Hi Cindy: We can see the footer, but it is ghosted. If we double click in the area of the ghosted footer then it appears and is editable. The footer is part of a template created in the transcribing program. During the document creation process the template is dropped into a Word document. My fear is that the user might be causing a dysfunction of the template by editing it in Word. I thought I would start with Microsoft before going to the transcription program support, as they would probably check here also. Thanks. kma "Cindy M -WordMVP-" wrote: Hi ?B?a21hXzEx?=, They always use normal view. If they're in Normal view, they can't see the headers and footers. One must be in the print layout or print preview in order to see headers and footers. When she is done with the document she also spellchecks again by clicking on the spell check function in the toolbar (I don't know why she does it twice). When she does this she loses the header and footer and ends up with just the text she transcribed. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |