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Table of Content Format
I am trying to develop a table of contents for a large document and no matter
what I try my table of content format looks like: ABC 1 abc 2 And I want it to look like: ABC........................1 abc........................2 For some reason I can not get the page numbers to move over to the right. Does anyone have a suggestion? Thanks. |
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#2
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Table of Content Format
Try selecting the entire TOC and pressing Ctrl+Q. If that doesn't do the
trick, then the TOC styles have lost the right-aligned tab stop with period leader, and you will have to reinsert it. When you inserted the TOC, did you check the box for "Right align page numbers"? It's checked by default. Another problem could be that you have a hanging indent far enough to the right that the tab is stopping there and never getting to the tab stop at the right margin. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Mary S" Mary wrote in message ... I am trying to develop a table of contents for a large document and no matter what I try my table of content format looks like: ABC 1 abc 2 And I want it to look like: ABC........................1 abc........................2 For some reason I can not get the page numbers to move over to the right. Does anyone have a suggestion? Thanks. |
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#3
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Table of Content Format
"Suzanne S. Barnhill" wrote: Try selecting the entire TOC and pressing Ctrl+Q. If that doesn't do the trick, then the TOC styles have lost the right-aligned tab stop with period leader, and you will have to reinsert it. When you inserted the TOC, did you check the box for "Right align page numbers"? It's checked by default. Another problem could be that you have a hanging indent far enough to the right that the tab is stopping there and never getting to the tab stop at the right margin. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Mary S" Mary wrote in message ... I am trying to develop a table of contents for a large document and no matter what I try my table of content format looks like: ABC 1 abc 2 And I want it to look like: ABC........................1 abc........................2 For some reason I can not get the page numbers to move over to the right. Does anyone have a suggestion? Thanks. I have a similar problem 1)I am using Word 2003 to auto-generate the table of contents. The generated table of contents mostly looks fine However, once in a while, I'll have an entry that does not right-justify the page number. Instead, the page number will display closer to the header text. How do I fix this? 2) also sometimes the header if it is long displays very close to the page number. Is there a way to make the header wrap to a line below before it gets close to the right hand side? Thanks! |
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#4
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Table of Content Format
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#6
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Table of Content Format
Thanks Suzanne and Stefan,
I still do not get things working. Do you set indents and tabs within the formatting of the toc? (not within the word doc text itself?). I tried to insert referencesindex & tablesTocmodify TOC1 (for level1)format tabs . should I put a value for the tab or leave blank and just select right position? To set the right indent do I do this as before but go to modifyformatparagraph? (The heading is actually quite long, wraps to third line). If I out in one more word to the title it positions the page number to the right?? Incidently is it not OK to just tab within the toc till the page number is all the way to the right. I think I read you should not alter anything within the toc. "Suzanne S. Barnhill" wrote: The first problem is usually caused by having a tab stop to the left of the one for the page numbers (usually created by a hanging indent). If the entry is very short, then the tab character will just reach that tab stop instead of the one at the right margin. The only way to correct this is to remove or move the existing tab stop. For the second issue, in the TOC style set a right indent that is at least half an inch to the left of the page numbers. Entry text will wrap at this point, but the page numbers will still be at the right margin (since Word allows you to have a right tab stop beyond the paragraph margin). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Johnny Microscope" Johnny wrote in message ... "Suzanne S. Barnhill" wrote: Try selecting the entire TOC and pressing Ctrl+Q. If that doesn't do the trick, then the TOC styles have lost the right-aligned tab stop with period leader, and you will have to reinsert it. When you inserted the TOC, did you check the box for "Right align page numbers"? It's checked by default. Another problem could be that you have a hanging indent far enough to the right that the tab is stopping there and never getting to the tab stop at the right margin. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Mary S" Mary wrote in message ... I am trying to develop a table of contents for a large document and no matter what I try my table of content format looks like: ABC 1 abc 2 And I want it to look like: ABC........................1 abc........................2 For some reason I can not get the page numbers to move over to the right. Does anyone have a suggestion? Thanks. I have a similar problem 1)I am using Word 2003 to auto-generate the table of contents. The generated table of contents mostly looks fine However, once in a while, I'll have an entry that does not right-justify the page number. Instead, the page number will display closer to the header text. How do I fix this? 2) also sometimes the header if it is long displays very close to the page number. Is there a way to make the header wrap to a line below before it gets close to the right hand side? Thanks! |
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#7
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Table of Content Format
"Johnny Microscope" wrote in
message ... Thanks Suzanne and Stefan, I still do not get things working. Do you set indents and tabs within the formatting of the toc? (not within the word doc text itself?). I tried to insert referencesindex & tablesTocmodify TOC1 (for level1)format tabs . should I put a value for the tab or leave blank and just select right position? To set the right indent do I do this as before but go to modifyformatparagraph? In the Index and Tables dialog box, click Modify to show a list of the TOC styles. Click the desired style and then use the Modify button to display the Modify Style dialog box. In the dialog box, click the Format button, and then click Tabs to specify tab stops for the chosen TOC style. And, yes, you will have to set a tab stop explicitly, by specifying its alignment, position and the appropriate tab leader. When you are done, click OK; this will bring you back to the Modify Style dialog box. To change the right indent, click Format, Paragraph. When you are done, click OK. Click OK to close the Modify Style dialog box. (The heading is actually quite long, wraps to third line). If I out in one more word to the title it positions the page number to the right?? Setting a hanging indent for the TOC style might be helpful here. Incidently is it not OK to just tab within the toc till the page number is all the way to the right. I think I read you should not alter anything within the toc. That is correct. If you modify the TOC directly, those changes will be wiped out the next time you update it. -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote: The first problem is usually caused by having a tab stop to the left of the one for the page numbers (usually created by a hanging indent). If the entry is very short, then the tab character will just reach that tab stop instead of the one at the right margin. The only way to correct this is to remove or move the existing tab stop. For the second issue, in the TOC style set a right indent that is at least half an inch to the left of the page numbers. Entry text will wrap at this point, but the page numbers will still be at the right margin (since Word allows you to have a right tab stop beyond the paragraph margin). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Johnny Microscope" Johnny wrote in message ... "Suzanne S. Barnhill" wrote: Try selecting the entire TOC and pressing Ctrl+Q. If that doesn't do the trick, then the TOC styles have lost the right-aligned tab stop with period leader, and you will have to reinsert it. When you inserted the TOC, did you check the box for "Right align page numbers"? It's checked by default. Another problem could be that you have a hanging indent far enough to the right that the tab is stopping there and never getting to the tab stop at the right margin. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Mary S" Mary wrote in message ... I am trying to develop a table of contents for a large document and no matter what I try my table of content format looks like: ABC 1 abc 2 And I want it to look like: ABC........................1 abc........................2 For some reason I can not get the page numbers to move over to the right. Does anyone have a suggestion? Thanks. I have a similar problem 1)I am using Word 2003 to auto-generate the table of contents. The generated table of contents mostly looks fine However, once in a while, I'll have an entry that does not right-justify the page number. Instead, the page number will display closer to the header text. How do I fix this? 2) also sometimes the header if it is long displays very close to the page number. Is there a way to make the header wrap to a line below before it gets close to the right hand side? Thanks! |
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#8
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Table of Content Format
One correction: although a hanging indent is certainly helpful, what you
need to keep the TOC entry from overrunning the page numbers is a RIGHT indent, as I mentioned in my first reply. While you are modifying the TOC style, after setting the tabs, choose Format | Paragraph and change the indent value. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Stefan Blom" wrote in message ... "Johnny Microscope" wrote in message ... Thanks Suzanne and Stefan, I still do not get things working. Do you set indents and tabs within the formatting of the toc? (not within the word doc text itself?). I tried to insert referencesindex & tablesTocmodify TOC1 (for level1)format tabs . should I put a value for the tab or leave blank and just select right position? To set the right indent do I do this as before but go to modifyformatparagraph? In the Index and Tables dialog box, click Modify to show a list of the TOC styles. Click the desired style and then use the Modify button to display the Modify Style dialog box. In the dialog box, click the Format button, and then click Tabs to specify tab stops for the chosen TOC style. And, yes, you will have to set a tab stop explicitly, by specifying its alignment, position and the appropriate tab leader. When you are done, click OK; this will bring you back to the Modify Style dialog box. To change the right indent, click Format, Paragraph. When you are done, click OK. Click OK to close the Modify Style dialog box. (The heading is actually quite long, wraps to third line). If I out in one more word to the title it positions the page number to the right?? Setting a hanging indent for the TOC style might be helpful here. Incidently is it not OK to just tab within the toc till the page number is all the way to the right. I think I read you should not alter anything within the toc. That is correct. If you modify the TOC directly, those changes will be wiped out the next time you update it. -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote: The first problem is usually caused by having a tab stop to the left of the one for the page numbers (usually created by a hanging indent). If the entry is very short, then the tab character will just reach that tab stop instead of the one at the right margin. The only way to correct this is to remove or move the existing tab stop. For the second issue, in the TOC style set a right indent that is at least half an inch to the left of the page numbers. Entry text will wrap at this point, but the page numbers will still be at the right margin (since Word allows you to have a right tab stop beyond the paragraph margin). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Johnny Microscope" Johnny wrote in message ... "Suzanne S. Barnhill" wrote: Try selecting the entire TOC and pressing Ctrl+Q. If that doesn't do the trick, then the TOC styles have lost the right-aligned tab stop with period leader, and you will have to reinsert it. When you inserted the TOC, did you check the box for "Right align page numbers"? It's checked by default. Another problem could be that you have a hanging indent far enough to the right that the tab is stopping there and never getting to the tab stop at the right margin. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Mary S" Mary wrote in message ... I am trying to develop a table of contents for a large document and no matter what I try my table of content format looks like: ABC 1 abc 2 And I want it to look like: ABC........................1 abc........................2 For some reason I can not get the page numbers to move over to the right. Does anyone have a suggestion? Thanks. I have a similar problem 1)I am using Word 2003 to auto-generate the table of contents. The generated table of contents mostly looks fine However, once in a while, I'll have an entry that does not right-justify the page number. Instead, the page number will display closer to the header text. How do I fix this? 2) also sometimes the header if it is long displays very close to the page number. Is there a way to make the header wrap to a line below before it gets close to the right hand side? Thanks! |
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#9
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Table of Content Format
You are quite right of course. I don't understand why I keep referring to
hanging indents in this thread. :-( -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... One correction: although a hanging indent is certainly helpful, what you need to keep the TOC entry from overrunning the page numbers is a RIGHT indent, as I mentioned in my first reply. While you are modifying the TOC style, after setting the tabs, choose Format | Paragraph and change the indent value. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Stefan Blom" wrote in message ... "Johnny Microscope" wrote in message ... Thanks Suzanne and Stefan, I still do not get things working. Do you set indents and tabs within the formatting of the toc? (not within the word doc text itself?). I tried to insert referencesindex & tablesTocmodify TOC1 (for level1)format tabs . should I put a value for the tab or leave blank and just select right position? To set the right indent do I do this as before but go to modifyformatparagraph? In the Index and Tables dialog box, click Modify to show a list of the TOC styles. Click the desired style and then use the Modify button to display the Modify Style dialog box. In the dialog box, click the Format button, and then click Tabs to specify tab stops for the chosen TOC style. And, yes, you will have to set a tab stop explicitly, by specifying its alignment, position and the appropriate tab leader. When you are done, click OK; this will bring you back to the Modify Style dialog box. To change the right indent, click Format, Paragraph. When you are done, click OK. Click OK to close the Modify Style dialog box. (The heading is actually quite long, wraps to third line). If I out in one more word to the title it positions the page number to the right?? Setting a hanging indent for the TOC style might be helpful here. Incidently is it not OK to just tab within the toc till the page number is all the way to the right. I think I read you should not alter anything within the toc. That is correct. If you modify the TOC directly, those changes will be wiped out the next time you update it. -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote: The first problem is usually caused by having a tab stop to the left of the one for the page numbers (usually created by a hanging indent). If the entry is very short, then the tab character will just reach that tab stop instead of the one at the right margin. The only way to correct this is to remove or move the existing tab stop. For the second issue, in the TOC style set a right indent that is at least half an inch to the left of the page numbers. Entry text will wrap at this point, but the page numbers will still be at the right margin (since Word allows you to have a right tab stop beyond the paragraph margin). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Johnny Microscope" Johnny wrote in message ... "Suzanne S. Barnhill" wrote: Try selecting the entire TOC and pressing Ctrl+Q. If that doesn't do the trick, then the TOC styles have lost the right-aligned tab stop with period leader, and you will have to reinsert it. When you inserted the TOC, did you check the box for "Right align page numbers"? It's checked by default. Another problem could be that you have a hanging indent far enough to the right that the tab is stopping there and never getting to the tab stop at the right margin. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Mary S" Mary wrote in message ... I am trying to develop a table of contents for a large document and no matter what I try my table of content format looks like: ABC 1 abc 2 And I want it to look like: ABC........................1 abc........................2 For some reason I can not get the page numbers to move over to the right. Does anyone have a suggestion? Thanks. I have a similar problem 1)I am using Word 2003 to auto-generate the table of contents. The generated table of contents mostly looks fine However, once in a while, I'll have an entry that does not right-justify the page number. Instead, the page number will display closer to the header text. How do I fix this? 2) also sometimes the header if it is long displays very close to the page number. Is there a way to make the header wrap to a line below before it gets close to the right hand side? Thanks! |
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#10
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Table of Content Format
Possibly because the result (with the page number sticking out on the right)
is sort of like an upside-down hanging indent? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Stefan Blom" wrote in message ... You are quite right of course. I don't understand why I keep referring to hanging indents in this thread. :-( -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... One correction: although a hanging indent is certainly helpful, what you need to keep the TOC entry from overrunning the page numbers is a RIGHT indent, as I mentioned in my first reply. While you are modifying the TOC style, after setting the tabs, choose Format | Paragraph and change the indent value. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Stefan Blom" wrote in message ... "Johnny Microscope" wrote in message ... Thanks Suzanne and Stefan, I still do not get things working. Do you set indents and tabs within the formatting of the toc? (not within the word doc text itself?). I tried to insert referencesindex & tablesTocmodify TOC1 (for level1)format tabs . should I put a value for the tab or leave blank and just select right position? To set the right indent do I do this as before but go to modifyformatparagraph? In the Index and Tables dialog box, click Modify to show a list of the TOC styles. Click the desired style and then use the Modify button to display the Modify Style dialog box. In the dialog box, click the Format button, and then click Tabs to specify tab stops for the chosen TOC style. And, yes, you will have to set a tab stop explicitly, by specifying its alignment, position and the appropriate tab leader. When you are done, click OK; this will bring you back to the Modify Style dialog box. To change the right indent, click Format, Paragraph. When you are done, click OK. Click OK to close the Modify Style dialog box. (The heading is actually quite long, wraps to third line). If I out in one more word to the title it positions the page number to the right?? Setting a hanging indent for the TOC style might be helpful here. Incidently is it not OK to just tab within the toc till the page number is all the way to the right. I think I read you should not alter anything within the toc. That is correct. If you modify the TOC directly, those changes will be wiped out the next time you update it. -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote: The first problem is usually caused by having a tab stop to the left of the one for the page numbers (usually created by a hanging indent). If the entry is very short, then the tab character will just reach that tab stop instead of the one at the right margin. The only way to correct this is to remove or move the existing tab stop. For the second issue, in the TOC style set a right indent that is at least half an inch to the left of the page numbers. Entry text will wrap at this point, but the page numbers will still be at the right margin (since Word allows you to have a right tab stop beyond the paragraph margin). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Johnny Microscope" Johnny wrote in message ... "Suzanne S. Barnhill" wrote: Try selecting the entire TOC and pressing Ctrl+Q. If that doesn't do the trick, then the TOC styles have lost the right-aligned tab stop with period leader, and you will have to reinsert it. When you inserted the TOC, did you check the box for "Right align page numbers"? It's checked by default. Another problem could be that you have a hanging indent far enough to the right that the tab is stopping there and never getting to the tab stop at the right margin. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Mary S" Mary wrote in message ... I am trying to develop a table of contents for a large document and no matter what I try my table of content format looks like: ABC 1 abc 2 And I want it to look like: ABC........................1 abc........................2 For some reason I can not get the page numbers to move over to the right. Does anyone have a suggestion? Thanks. I have a similar problem 1)I am using Word 2003 to auto-generate the table of contents. The generated table of contents mostly looks fine However, once in a while, I'll have an entry that does not right-justify the page number. Instead, the page number will display closer to the header text. How do I fix this? 2) also sometimes the header if it is long displays very close to the page number. Is there a way to make the header wrap to a line below before it gets close to the right hand side? Thanks! |
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#11
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Table of Content Format
I wonder if my thinking is really *that* creative... g
-- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... Possibly because the result (with the page number sticking out on the right) is sort of like an upside-down hanging indent? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Stefan Blom" wrote in message ... You are quite right of course. I don't understand why I keep referring to hanging indents in this thread. :-( -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... One correction: although a hanging indent is certainly helpful, what you need to keep the TOC entry from overrunning the page numbers is a RIGHT indent, as I mentioned in my first reply. While you are modifying the TOC style, after setting the tabs, choose Format | Paragraph and change the indent value. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Stefan Blom" wrote in message ... "Johnny Microscope" wrote in message ... Thanks Suzanne and Stefan, I still do not get things working. Do you set indents and tabs within the formatting of the toc? (not within the word doc text itself?). I tried to insert referencesindex & tablesTocmodify TOC1 (for level1)format tabs . should I put a value for the tab or leave blank and just select right position? To set the right indent do I do this as before but go to modifyformatparagraph? In the Index and Tables dialog box, click Modify to show a list of the TOC styles. Click the desired style and then use the Modify button to display the Modify Style dialog box. In the dialog box, click the Format button, and then click Tabs to specify tab stops for the chosen TOC style. And, yes, you will have to set a tab stop explicitly, by specifying its alignment, position and the appropriate tab leader. When you are done, click OK; this will bring you back to the Modify Style dialog box. To change the right indent, click Format, Paragraph. When you are done, click OK. Click OK to close the Modify Style dialog box. (The heading is actually quite long, wraps to third line). If I out in one more word to the title it positions the page number to the right?? Setting a hanging indent for the TOC style might be helpful here. Incidently is it not OK to just tab within the toc till the page number is all the way to the right. I think I read you should not alter anything within the toc. That is correct. If you modify the TOC directly, those changes will be wiped out the next time you update it. -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote: The first problem is usually caused by having a tab stop to the left of the one for the page numbers (usually created by a hanging indent). If the entry is very short, then the tab character will just reach that tab stop instead of the one at the right margin. The only way to correct this is to remove or move the existing tab stop. For the second issue, in the TOC style set a right indent that is at least half an inch to the left of the page numbers. Entry text will wrap at this point, but the page numbers will still be at the right margin (since Word allows you to have a right tab stop beyond the paragraph margin). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Johnny Microscope" Johnny wrote in message ... "Suzanne S. Barnhill" wrote: Try selecting the entire TOC and pressing Ctrl+Q. If that doesn't do the trick, then the TOC styles have lost the right-aligned tab stop with period leader, and you will have to reinsert it. When you inserted the TOC, did you check the box for "Right align page numbers"? It's checked by default. Another problem could be that you have a hanging indent far enough to the right that the tab is stopping there and never getting to the tab stop at the right margin. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Mary S" Mary wrote in message ... I am trying to develop a table of contents for a large document and no matter what I try my table of content format looks like: ABC 1 abc 2 And I want it to look like: ABC........................1 abc........................2 For some reason I can not get the page numbers to move over to the right. Does anyone have a suggestion? Thanks. I have a similar problem 1)I am using Word 2003 to auto-generate the table of contents. The generated table of contents mostly looks fine However, once in a while, I'll have an entry that does not right-justify the page number. Instead, the page number will display closer to the header text. How do I fix this? 2) also sometimes the header if it is long displays very close to the page number. Is there a way to make the header wrap to a line below before it gets close to the right hand side? Thanks! |
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#12
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Table of Content Format
Thanks for the continued support Suzanne & Stefan,
I have not got to trying the tips you sent yet as when I now opened my document all my headings from the chapters which I expand seem to have been lost. They are body text again. So I get the error also in the toc that "cannot find bookmark". Any chance to recover or have I screwed up somehow or got a ghost in the machine? I am worried if anything else in the document is corrupted. "Suzanne S. Barnhill" wrote: Possibly because the result (with the page number sticking out on the right) is sort of like an upside-down hanging indent? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Stefan Blom" wrote in message ... You are quite right of course. I don't understand why I keep referring to hanging indents in this thread. :-( -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... One correction: although a hanging indent is certainly helpful, what you need to keep the TOC entry from overrunning the page numbers is a RIGHT indent, as I mentioned in my first reply. While you are modifying the TOC style, after setting the tabs, choose Format | Paragraph and change the indent value. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA |
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