[Stefan Blom]

g

--
Stefan Blom
Microsoft Word MVP


"Suzanne S. Barnhill" wrote in message
...
Especially for people with no VBA skills. I don't know why it is that
I
never think of these things when I'm in the middle of a problem, but I
liken
the situation to that of Winnie-the-Pooh:

"Here is Edward Bear, coming downstairs now, bump, bump, bump, on the
back
of his head, behind Christopher Robin. It is, as far as he knows, the
only
way of coming downstairs, but sometimes he feels that there really is
another way, if only he could stop bumping for a moment and think of
it."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
... or at least easier.

--
Stefan Blom
Microsoft Word MVP


"Stefan Blom" wrote in message
...
Of course. That's even better.

--
Stefan Blom
Microsoft Word MVP


"Suzanne S. Barnhill" wrote in message
...
Actually, you know, you can do this with a simple Find and
Replace.
You just
search for ^e (Endnote Mark) and replace with ^& formatted with
Endnote
Reference style. I wish I'd remembered that when I was doing the
long
doc
manually!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
Note that you can use the following macro:

Sub ReapplyEndnoteRefStyle()

Dim e As Endnote

For Each e In ActiveDocument.Endnotes
e.Reference.Style = wdStyleEndnoteReference
e.Range.Paragraphs(1).Range.Characters(1).Style = _
wdStyleEndnoteReference
Next e

End Sub

--
Stefan Blom
Microsoft Word MVP


"Suzanne S. Barnhill" wrote in message
...
When the endnotes are created, the reference marks have the
Endnote
Reference style, but unfortunately it is all too easy to
remove
it
because
Ctrl+Spacebar removes character styles as well as direct
font
formatting.
When that happens, unfortunately, there is no recourse but
to
reapply
it
manually (and I know this because I somehow managed to end
up in
that
situation--in a document with hundreds of endnotes).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to
the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thanks again.

I looked at the style definitions. The numbers all are
shown
as
being
in the style "Endnote reference" which is correct; and the
definition
for endnote reference I found was:
"Endnote Reference + Font (Default) Times New Roman,
Underline,
Condensed by 0.15 pt, Complex Script Font: Courier New"

So I tried modifying it through the Format\font button,
but
all
I
could
get it to end up saying was
"Default Paragraph Font + Font: Times New Roman, No
Underline,
Superscript, Not Double strikethrough".

Don't ask. I do not know how I got all this, but the
bottom
line
is
that
the reference numbers are now at least underlined, but NOT
superscript
like the definitions says.

When looking to modify the style, I see that I have listed
in
this
document several possible "Endnote reference" styles, some
of
which
do
indeed produce a superscript reference number the way the
looks
normal
to me. I can apply this correct endnote reference style
to
each
reference number individually - which is too tedious to be
practical. I
wish I knew a way to apply this working style to wherever
the
endnote
reference appears in the document. Is there a way to do
this
globally?

Jeff


"Suzanne S. Barnhill" wrote in
message
...
I understood what you were saying. I'm just saying that
in
every
version of
Word I've ever used, I've always gotten a space between
the
footnote
reference and the footnote text in the footnote (or
endnote).
Note
also that
the Footnote/Endnote Reference character style is by
default
superscript. If
it isn't in your document, you can modify it. The style
definition
should
read "Default Paragraph Font + Superscript."

The fact that you're not getting a space and that you're
not
getting
superscript makes me wonder if there's some add-in or
macro
that's
affecting
the way this feature works.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups
to
the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. That is what I plan to do. My wife
is
a
brilliant
scholar but very computer phobic. So I am "tech
support" -
often
with
the help if experts like you grin.

I'd love to know how you managed to get Word to give
you
references
without
a space after them.

It just happened as part of combining her separate
chapter
documents
into one file (on her Word 97) and then converting it
when
I
opened
the
combined file in Word 2002.

But I think you misunderstand me. What I got as
footnotes
in
the
W2002
combined doc - after the manipulations described - were
footnotes
that
had no space after the numbers (that is that looked
like
"233text"
instead of "233 text .......". I am referring to the
actual
footnote
and its text, not the reference number in the main
text.
(Actually
they
are all endnotes, not footnotes. My fault as I always
thing
of
them
generically as "footnotes")

For her purposes, this is OK but it makes the text
harder
to
read
because after all the file manipulations and font
changes
(some
of
the
main text had sections in super or sub script, and I
had to
make
global
changes into regular fonts) the footnote text and their
numbers
are
all
in normal fonts (not superscript). So without
superscript
to
make
the
number stand out in the footnote, it is "cosmetically"
unappealing
the
way it is without a space after the number.

This is something relatively minor for her present
purposes,
I am
just
trying to make things as smooth as possible. Maybe an
alternative
would
be, instead of trying to force Word to add a space
after
the
footnote
number, I could find a footnote/endnote global
formatting
change
where I
could make these numbers (not the footnote text) at
least
go
back
to
superscript. As I said, not terrible important but it
would
be
nice
....... I can change the numbers to superscript but it
is
not
practical
to do it that way for the 800+ footnotes.

Thanks for the help Suzanne. Both of us appreciate it.

Jeff

"Suzanne S. Barnhill" wrote in
message
...
I'd love to know how you managed to get Word to give
you
references
without
a space after them. I'm always having to take the
spaces
out of
mine.
But of
course the space is not needed if you have the
reference
superscripted,
whereas if you want a full-sized number, then you
probably
want
not
just
space but also a period and a tab; for that, see

http://word.mvps.org/FAQs/MacrosVBA/...scptFnotes.htm

Although it's theoretically possible to create an
index
across
several
documents using an RD field, it is undeniably easier
to
do
it
on a
single
file. I think putting the index together will be
difficult
no
matter
how
it's done, but starting the way you describe is
probably
not a
bad
idea. A
couple of suggestions: 1. Read John McGhie's article
at
http://word.mvps.org/faqs/formatting/Createindex.htm
to
get
started
in
the
right direction. 2. Once the index is generated and
you
are
satisfied
with
the entries and subentries, you can unlink it so that
it
is
just
plain
text,
then paste it into a new blank document (or you can
paste
and
then
unlink,
leaving the index in the large file linked), which
will
be
the
basis
for the
document you send to the printer. You'll have all the
entries
and
"all
you
have to do" (ha!) is correct the page numbers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all
follow-ups
to
the
newsgroup so
all may benefit.

"Jeff" wrote in message
...
Thank you Suzanne. As usual you came through.
Worked
like a
charm.

Related question, purely cosmetic: At present the
endnotes
come
out
with no spaces after the number (example: 2text of
foot
note) Is
there
a way in Word 2002 to tell it to add a space after
the
number?

As I said the above is purely cosmetic and for ease
of
use.
This
combined document will not go out anywhere. The
actual
manuscript
is
already at the Press and being put into pages.
Problem
is
when
that
comes back (due in a couple of weeks), she will have
only
one
month
to
prepare an index and that will be from the paper
documents
not
from a
computer file.

So, I suggested that she take the extra time to
create a
"temporary"
"working" index using Word from the manuscript file
she
has on
computer
(that's why I created a single document by
combining -
through
cut
and
paste - the chapter docs). Although the index
created
by
Word
will
not
have the correct pages as they will be in the Press
pages,
it
should
then be a simpler matter to use it as a template and
substitute
the
correct pages from the paper document they send her
than
if
she
had
to
create the index totally from paper. Should also
give
her
more
time
to
combine index entries into sub-headings where
indicated,
etc.

Does this sound reasonable?

Jeff

Suzanne S. Barnhill wrote:
Not an issue. First of all, I will say that for
many,
many
versions
now we have been asking *why* lowercase roman
numerals
are
the
default for endnotes? Where in the world did that
come
from?
Who
uses
them? But simple to fix.

1. Insert | Reference | Footnote. Endnotes should
already be
selected,
assuming you don't also have footnotes. If
necessary,
select
the
Endnotes radio button.

2. Change the "Number format" to 1, 2, 3.

3. Making sure that "Whole document" is selected
for
"Apply
changes
to," click Apply.


"Jeff" wrote in message
...
I had to combine (for my wife) several Word 97
documents
(each
containing a book chapter) into one single file
and
then
transferred
it to Word 2002 again as a single file.

Of course, several problems occurred mainly
dealing
with
fonts
which
I have fixed. There is one I would however like
advice
on
so I
do
not mess things up.

The endnotes from the different chapters all
appeared
correctly
at
the end of the single file, but instead of the
original
footnote
Latin numbers (102, 103, etc.) they are now all
in
Roman
numbers
(xxvii, etc.). I need to change them all
globally
back
to
Latin
numbers. Because this single document was created
from
several
separate chapter documents I am afraid the code
controlling
the
endnote numbering may be not in one place but in
several
places
corresponding to the several original chapter
documents
I
copy
and
pasted into the new document.

1. How to I search for that endnote numbering
format
code
and
how
do
I correct it when I find it.

2. Similarly the page numbers are all messed up
and
the
code
inserting the page numbers may be in several
locations
(because
of
the multiple original chapter documents) in the
combined
document.
How do I search for them to eliminate them and
make
everything
start
at page one except for the front matter, etc.

Thanks.

Jeff