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#1
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Creating place cards in Word 2003
I tried using mail merge to create place cards but failed. I have
a .txt and .xls files with the list of guests but after I choose external data source and import my list in whichever format, although I can see all the names on that list they're not being placed on my labels. I must be doing something wrong but not sure what would that be. I followed the steps from http://www.perfecttableplan.com/html...ce_cards_and_n... Also, as I would like my place cards standing so I'm splitting the A4 sheet into 6 fields and so the names must be placed on a squarish piece of paper which is then going to be bent in the middle so the names must be placed on all the place cards in the bottom third of each field. I can't see a way of automatically placing the cursor there for each of the fields. Can someone help please? erick |
#2
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Creating place cards in Word 2003
Without a complete URL, it's impossible to see what instructions you're
following, but this should be a fairly ordinary "label" type mail merge, and you would set up the mail merge main document with sufficient Space Before to place the name appropriately. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "yaro137" wrote in message ... I tried using mail merge to create place cards but failed. I have a .txt and .xls files with the list of guests but after I choose external data source and import my list in whichever format, although I can see all the names on that list they're not being placed on my labels. I must be doing something wrong but not sure what would that be. I followed the steps from http://www.perfecttableplan.com/html...ce_cards_and_n... Also, as I would like my place cards standing so I'm splitting the A4 sheet into 6 fields and so the names must be placed on a squarish piece of paper which is then going to be bent in the middle so the names must be placed on all the place cards in the bottom third of each field. I can't see a way of automatically placing the cursor there for each of the fields. Can someone help please? erick |
#3
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Creating place cards in Word 2003
On Jun 2, 1:09*pm, "Suzanne S. Barnhill" wrote:
Without a complete URL, it's impossible to see what instructions you're following, but this should be a fairly ordinary "label" type mail merge, and you would set up the mail merge main document with sufficient Space Before to place the name appropriately. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USAhttp://word.mvps.org You're right. I didn't put any space or column name in the first row and so it didn't work well. Now once I did I'm getting Next Record on each of my labels but although there are almost 100 names on the list I'm getting only one page of these. Then I click Arrange Labels and I click More Items I'm only getting the title row contents in the Insert Merge Fields so I just cancel that and press Next: Preview your labels at which point I'm just getting an empty page. When I click Edit Recipient List all the list is still there. No idea what's going on. erick |
#4
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Creating place cards in Word 2003
Now when I clicked Insert Merge Fields While in one of the labels it
inserted the first contact, then when in another label and after repeating that step it inserted the second. So it just doesn't do it automatically for some reason. Also when I got the first page sorted it didn't open another page so I can't add more. I must be doing something wrong. Oh and that's the link : http://www.perfecttableplan.com/html...es_in_word.htm erick |
#5
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Creating place cards in Word 2003
Ups. When I got to finish mail merge this time it displayed all the
contacts Any clue on how do I put them in the second third of each label? Putting them in the middle of each label is as far as I could get. Although I'm thinking that maybe setting paragraphs could be used here. Not sure though. I'll be testing it. erick |
#6
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Creating place cards in Word 2003
The instructions at the URL you cite are given for Mail Merge Helper. The
Mail Merge Wizard in Word 2003 is a little different. The two steps that many users miss a 1. Propagate the labels: This repeats in each label on the sheet the fields you've inserted in the first label. 2. Complete the merge: Although Word will display ("preview") a sheet of labels that appears to be merged, it's just a sample; in order to get multiple sheets with all the records merged, you have to Merge to New Document. To get the correct placement for the names, you can either change the top cell margins or add Spacing Before to the first paragraph on the label. Measure the place cards to determine how far down the name should be, and then add that amount using either of those methods. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "yaro137" wrote in message ... Now when I clicked Insert Merge Fields While in one of the labels it inserted the first contact, then when in another label and after repeating that step it inserted the second. So it just doesn't do it automatically for some reason. Also when I got the first page sorted it didn't open another page so I can't add more. I must be doing something wrong. Oh and that's the link : http://www.perfecttableplan.com/html...es_in_word.htm erick |
#7
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Creating place cards in Word 2003
Spacing before paragraphs worked best as margins were just braking my
labels putting parts of it to another page rather than adding margins to each individual label. Thanks erick |
#8
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Creating place cards in Word 2003
You have to change the cell margins, not the page margins. You do this in
Table Properties (you can do it in the Table Options for the entire table or in Cell Options for individual cells). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "yaro137" wrote in message ... Spacing before paragraphs worked best as margins were just braking my labels putting parts of it to another page rather than adding margins to each individual label. Thanks erick |
#9
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Creating place cards in Word 2003
You're right again Suzanne. Thanks a lot.
erick |
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