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#1
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Mail Merge Issue
I'm merging data from a "lookup" column from Access. The number comes
up in the Word output instead of the adjecent text. How do I make the text come up? -- Yours, Dan S. la verdad es lo que es ($1) |
#2
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Mail Merge Issue
If possible, try creating a query that includes the data from the table
and lookup table (with an explicit JOIN), and use that as the data source. Peter Jamieson http://tips.pjmsn.me.uk Dan S. wrote: I'm merging data from a "lookup" column from Access. The number comes up in the Word output instead of the adjecent text. How do I make the text come up? |
#3
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Mail Merge Issue
Hi Dan,
I'm merging data from a "lookup" column from Access. The number comes up in the Word output instead of the adjecent text. How do I make the text come up? Sigh the problems that making the database "user friendly" causes... You may need to go to an Access newsgroup if you can't follow what I'm going to tell you. A Word group isn't really the right place to go into the basics of relational databases, and it's been a while since I had to explain these. Word's mail merge can link only to the underlying data in the database, not to what the database UI is showing you. The "look-up" is a shortcut Access has created for you, the human, to show you something you're more likely to be able to relate to than an ID value. But this is not really stored in the table to which Word is connecting. What you need is a QUERY that does what Access is doing for you in the background. Mail Merge can link to the query, instead of a table, and pull in the information that way. So, you go into the Query Designer and add the table you want to merge to, plus the table(s) that contain the information the look-up is pulling in. Since Access is able to do the look-up, all the links should come in automatically. Then just pull the fields you need for the mail merge into the Query grid (the "text" instead of the "ID", for example, from the underlying table). Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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