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#1
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Track Changes Balloons
HELP!!! Please could anyone tell me if there is a way to STOP word from
automatically renumbering the comments/balloons when one is deleted or added AFTER the initial review. I work with track changes using the comment bubbles...the same documents are worked on by other people as well. I am responsible for filling out a checklist that corresponds with the comment bubbles and therefore the numbering of these is critical. Each time someone else either adds one or deletes one somewhere in the document word automatically renumbers ALL of the ones following that position and therefore makes my checklist obsolete since it was done with previous numbering. I NEED to know if there is a way to STOP the automatic renumbering of the comment boxes....to FREEZE them if you will so that any new comment boxes are assigned a number FOLLOWING the last one previously used at the end of the document REGARDLESS of where it is placed in the document AND if one is deleted somewhere in the document it will NOT affect the numbering of the rest of the comment boxes. I hope I explained that in a way that someone might understand my dilemma and GOD willing there is a way to achieve what I need. |
#2
Posted to microsoft.public.word.docmanagement
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Track Changes Balloons
I am not sure whether I can help you. AFAIK, there is no way to stop it. However, a few workarounds/tricks that might make yr life easier jump to my mind: 1. You can ask all reviewers to fill in their initials in Tools/Options/User Information - this effectively labels the comments to the person who made the comment [HvE1], [HvE2]. I haven't tested it for multiple users so I dont know if the numbering is unique to each user (i.e., I dont know whether the next comment by ABC is labeled as [ABC1] or [ABC3], but at least they are easier to track. 2. You could ask the reviewers to start with an ID number manually which you can use, while ignoring the inserted number. 3. You can show all the comments at the bottom of your screen - I personally find this easier to keep overview. Click the Reviewing pane button. You also notice the name of the reviewer in the middle of the comment heading, assuming this is entered by the commenter in Tools/Options/User information. 4. You can print all the comments (without the text) - File/Print/ Select in Print what: List of markup. You can print to pdf if you have a pdf printer installed (there are free downloads available). I hope this helps a bit. LaTiNa;2493123 Wrote: HELP!!! Please could anyone tell me if there is a way to STOP word from automatically renumbering the comments/balloons when one is deleted or added AFTER the initial review. I work with track changes using the comment bubbles...the same documents are worked on by other people as well. I am responsible for filling out a checklist that corresponds with the comment bubbles and therefore the numbering of these is critical. Each time someone else either adds one or deletes one somewhere in the document word automatically renumbers ALL of the ones following that position and therefore makes my checklist obsolete since it was done with previous numbering. I NEED to know if there is a way to STOP the automatic renumbering of the comment boxes....to FREEZE them if you will so that any new comment boxes are assigned a number FOLLOWING the last one previously used at the end of the document REGARDLESS of where it is placed in the document AND if one is deleted somewhere in the document it will NOT affect the numbering of the rest of the comment boxes. I hope I explained that in a way that someone might understand my dilemma and GOD willing there is a way to achieve what I need. -- Henk57 |
#3
Posted to microsoft.public.word.docmanagement
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Track Changes Balloons
First and foremost, THANK YOU for taking the time to respond.
As to your first point, I can tell you that the numbers are reset for all reviewers...otherwise it might be a bit easier. If for example one reviewer...say [XX12] had just a few comments and then reviewer two...[XX13] had the majority and then deleted a few in between...it would be great if the only numbers reset were the ones for that particular reviewer since that would make it easier to track but no...unfortunately the program labels ALL the comments consecutively and therefore when it resets the numbering it does so for all comments making it harder to sort out. As to your other points, I will take them into consideration and see if I can make things easier applying them to our work. Again, thank you for your time and efforts to help; it is much appreciated. "Henk57" wrote: I am not sure whether I can help you. AFAIK, there is no way to stop it. However, a few workarounds/tricks that might make yr life easier jump to my mind: 1. You can ask all reviewers to fill in their initials in Tools/Options/User Information - this effectively labels the comments to the person who made the comment [HvE1], [HvE2]. I haven't tested it for multiple users so I dont know if the numbering is unique to each user (i.e., I dont know whether the next comment by ABC is labeled as [ABC1] or [ABC3], but at least they are easier to track. 2. You could ask the reviewers to start with an ID number manually which you can use, while ignoring the inserted number. 3. You can show all the comments at the bottom of your screen - I personally find this easier to keep overview. Click the Reviewing pane button. You also notice the name of the reviewer in the middle of the comment heading, assuming this is entered by the commenter in Tools/Options/User information. 4. You can print all the comments (without the text) - File/Print/ Select in Print what: List of markup. You can print to pdf if you have a pdf printer installed (there are free downloads available). I hope this helps a bit. LaTiNa;2493123 Wrote: HELP!!! Please could anyone tell me if there is a way to STOP word from automatically renumbering the comments/balloons when one is deleted or added AFTER the initial review. I work with track changes using the comment bubbles...the same documents are worked on by other people as well. I am responsible for filling out a checklist that corresponds with the comment bubbles and therefore the numbering of these is critical. Each time someone else either adds one or deletes one somewhere in the document word automatically renumbers ALL of the ones following that position and therefore makes my checklist obsolete since it was done with previous numbering. I NEED to know if there is a way to STOP the automatic renumbering of the comment boxes....to FREEZE them if you will so that any new comment boxes are assigned a number FOLLOWING the last one previously used at the end of the document REGARDLESS of where it is placed in the document AND if one is deleted somewhere in the document it will NOT affect the numbering of the rest of the comment boxes. I hope I explained that in a way that someone might understand my dilemma and GOD willing there is a way to achieve what I need. -- Henk57 |
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