I am using Word 2002. In a manual, I have numbered headings for the chapters
and unnumbered headings for the Appendix. The Appendix includes drawings and
is quite lengthy. I need to refer to these drawings in the manual text, but
only the numbered headings show up on the list, even though my unnumbered
headings show up in the document map properly and when I run the TOC. Is
there something I am missing in the way I set up my heading styles to get
them to show up on the cross-reference list?
--
Thanks!
Mary Lee

In the Cross-Reference dialog, there is a dropdown for Reference Type, which
you may need to switch from "numbered item" to "headings".

If that doesn't work, how did you set up the unnumbered headings?


On 8/25/05 10:18 AM, "Mary Lee" wrote:

I am using Word 2002. In a manual, I have numbered headings for the chapters
and unnumbered headings for the Appendix. The Appendix includes drawings and
is quite lengthy. I need to refer to these drawings in the manual text, but
only the numbered headings show up on the list, even though my unnumbered
headings show up in the document map properly and when I run the TOC. Is
there something I am missing in the way I set up my heading styles to get
them to show up on the cross-reference list?

--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

Yes, Daiya, it is the dropdown for Reference Type that I am talking about -
all of my numbered headings show up there, but not my unnumbered ones.

Both the numbered and unnumbered styles are set up in my template, and I
can't think of or find any style settings that would control whether or not a
style shows up in the Cross-Reference dropdown headings list.

I am hoping that I do not have to leave this one area to manual revisions
when pages are added or removed from the document.
--
Thanks!
Mary Lee


"Daiya Mitchell" wrote:

In the Cross-Reference dialog, there is a dropdown for Reference Type, which
you may need to switch from "numbered item" to "headings".

If that doesn't work, how did you set up the unnumbered headings?


On 8/25/05 10:18 AM, "Mary Lee" wrote:

I am using Word 2002. In a manual, I have numbered headings for the chapters
and unnumbered headings for the Appendix. The Appendix includes drawings and
is quite lengthy. I need to refer to these drawings in the manual text, but
only the numbered headings show up on the list, even though my unnumbered
headings show up in the document map properly and when I run the TOC. Is
there something I am missing in the way I set up my heading styles to get
them to show up on the cross-reference list?

--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

Are the headings that don't show up using the built-in heading styles 1-9 or
are they custom heading styles created from scratch?

If you need to refer to drawings, are you trying to cross-reference the
caption, or what? Was the caption created by using Insert | Caption?

It's still not clear to me exactly what your setup is.


On 8/25/05 2:02 PM, "Mary Lee" wrote:

Yes, Daiya, it is the dropdown for Reference Type that I am talking about -
all of my numbered headings show up there, but not my unnumbered ones.

Both the numbered and unnumbered styles are set up in my template, and I
can't think of or find any style settings that would control whether or not a
style shows up in the Cross-Reference dropdown headings list.

I am hoping that I do not have to leave this one area to manual revisions
when pages are added or removed from the document.
--

"Daiya Mitchell" wrote:

In the Cross-Reference dialog, there is a dropdown for Reference Type, which
you may need to switch from "numbered item" to "headings".

If that doesn't work, how did you set up the unnumbered headings?


On 8/25/05 10:18 AM, "Mary Lee" wrote:

I am using Word 2002. In a manual, I have numbered headings for the chapters
and unnumbered headings for the Appendix. The Appendix includes drawings and
is quite lengthy. I need to refer to these drawings in the manual text, but
only the numbered headings show up on the list, even though my unnumbered
headings show up in the document map properly and when I run the TOC. Is
there something I am missing in the way I set up my heading styles to get
them to show up on the cross-reference list?

Yes, the headings that don't show up are custom heading styles created from
scratch. No, I am not cross-referencing captions - I thought I might try
that, but captions are not on the drop down list, either.

Will cross-referencing only pick up on the built-in heading styles?
--
Thanks!
Mary Lee


"Daiya Mitchell" wrote:

Are the headings that don't show up using the built-in heading styles 1-9 or
are they custom heading styles created from scratch?

If you need to refer to drawings, are you trying to cross-reference the
caption, or what? Was the caption created by using Insert | Caption?

It's still not clear to me exactly what your setup is.


On 8/25/05 2:02 PM, "Mary Lee" wrote:

Yes, Daiya, it is the dropdown for Reference Type that I am talking about -
all of my numbered headings show up there, but not my unnumbered ones.

Both the numbered and unnumbered styles are set up in my template, and I
can't think of or find any style settings that would control whether or not a
style shows up in the Cross-Reference dropdown headings list.

I am hoping that I do not have to leave this one area to manual revisions
when pages are added or removed from the document.
--

"Daiya Mitchell" wrote:

In the Cross-Reference dialog, there is a dropdown for Reference Type, which
you may need to switch from "numbered item" to "headings".

If that doesn't work, how did you set up the unnumbered headings?


On 8/25/05 10:18 AM, "Mary Lee" wrote:

I am using Word 2002. In a manual, I have numbered headings for the chapters
and unnumbered headings for the Appendix. The Appendix includes drawings and
is quite lengthy. I need to refer to these drawings in the manual text, but
only the numbered headings show up on the list, even though my unnumbered
headings show up in the document map properly and when I run the TOC. Is
there something I am missing in the way I set up my heading styles to get
them to show up on the cross-reference list?

Custom headings won't show up unless (a) they are autonumbered (in which
case they'll be listed as "Numbered items") or (b) you have bookmarked them
(in which case they'll be listed under "Bookmarks"). See
http://www.shaunakelly.com/word/numb...ingStyles.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Mary Lee" wrote in message
...
Yes, the headings that don't show up are custom heading styles created
from
scratch. No, I am not cross-referencing captions - I thought I might try
that, but captions are not on the drop down list, either.

Will cross-referencing only pick up on the built-in heading styles?
--
Thanks!
Mary Lee


"Daiya Mitchell" wrote:

Are the headings that don't show up using the built-in heading styles
1-9 or
are they custom heading styles created from scratch?

If you need to refer to drawings, are you trying to cross-reference the
caption, or what? Was the caption created by using Insert | Caption?

It's still not clear to me exactly what your setup is.


On 8/25/05 2:02 PM, "Mary Lee" wrote:

Yes, Daiya, it is the dropdown for Reference Type that I am talking
about -
all of my numbered headings show up there, but not my unnumbered ones.

Both the numbered and unnumbered styles are set up in my template, and
I
can't think of or find any style settings that would control whether
or not a
style shows up in the Cross-Reference dropdown headings list.

I am hoping that I do not have to leave this one area to manual
revisions
when pages are added or removed from the document.
--

"Daiya Mitchell" wrote:

In the Cross-Reference dialog, there is a dropdown for Reference
Type, which
you may need to switch from "numbered item" to "headings".

If that doesn't work, how did you set up the unnumbered headings?


On 8/25/05 10:18 AM, "Mary Lee" wrote:

I am using Word 2002. In a manual, I have numbered headings for the
chapters
and unnumbered headings for the Appendix. The Appendix includes
drawings and
is quite lengthy. I need to refer to these drawings in the manual
text, but
only the numbered headings show up on the list, even though my
unnumbered
headings show up in the document map properly and when I run the
TOC. Is
there something I am missing in the way I set up my heading styles
to get
them to show up on the cross-reference list?

Or you could also use Captions, as long as you create them via Insert |
Caption--but the captions feature gives you the choice of using Table 1 or
Figure 2, etc, or a custom label, and those labels are the options that show
up in the Cross-reference dialog, rather than plain "caption", which is why
it seems like caption isn't listed.


On 8/25/05 4:41 PM, "Suzanne S. Barnhill" wrote:

Custom headings won't show up unless (a) they are autonumbered (in which
case they'll be listed as "Numbered items") or (b) you have bookmarked them
(in which case they'll be listed under "Bookmarks"). See
http://www.shaunakelly.com/word/numb...ingStyles.html



"Mary Lee" wrote in message
...
Yes, the headings that don't show up are custom heading styles created
from
scratch. No, I am not cross-referencing captions - I thought I might try
that, but captions are not on the drop down list, either.

Will cross-referencing only pick up on the built-in heading styles?

See, now? This is why I love you guys! You always end up showing me
something I had not seen before.
--
Thanks again, ever so much!
Mary Lee


"Daiya Mitchell" wrote:

Or you could also use Captions, as long as you create them via Insert |
Caption--but the captions feature gives you the choice of using Table 1 or
Figure 2, etc, or a custom label, and those labels are the options that show
up in the Cross-reference dialog, rather than plain "caption", which is why
it seems like caption isn't listed.


On 8/25/05 4:41 PM, "Suzanne S. Barnhill" wrote:

Custom headings won't show up unless (a) they are autonumbered (in which
case they'll be listed as "Numbered items") or (b) you have bookmarked them
(in which case they'll be listed under "Bookmarks"). See
http://www.shaunakelly.com/word/numb...ingStyles.html



"Mary Lee" wrote in message
...
Yes, the headings that don't show up are custom heading styles created
from
scratch. No, I am not cross-referencing captions - I thought I might try
that, but captions are not on the drop down list, either.

Will cross-referencing only pick up on the built-in heading styles?