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#1
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How do I reuse text in Word?
As a technical writer, I need to create User's Guides for business
applications where I guie the users through the steps to perform different tasks. Some of the instructions that I write are common to all the tasks, for instance I need to use the instruction "Click [Save]. The details are saved." for many of the tasks. I need to know if there's any way to write the instruction once and reuse the text/instruction elsewhere in the document. If I make changes in the instruction once, it should get updated everywhere else in the document. I am looking for something beyond the 'Insert AutoText' option or the copy-paste facility. |
#2
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How do I reuse text in Word?
What you require is not possible (or certainly not easy). If you want
inserted text to be updatable you are going to have to insert it as a field - either an autotext field or an includetext field. Even then you will have to force an update to reflect changed information. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Debarshi wrote: As a technical writer, I need to create User's Guides for business applications where I guie the users through the steps to perform different tasks. Some of the instructions that I write are common to all the tasks, for instance I need to use the instruction "Click [Save]. The details are saved." for many of the tasks. I need to know if there's any way to write the instruction once and reuse the text/instruction elsewhere in the document. If I make changes in the instruction once, it should get updated everywhere else in the document. I am looking for something beyond the 'Insert AutoText' option or the copy-paste facility. |
#3
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How do I reuse text in Word?
Thank you! Your solution was very helpful.
"Graham Mayor" wrote: What you require is not possible (or certainly not easy). If you want inserted text to be updatable you are going to have to insert it as a field - either an autotext field or an includetext field. Even then you will have to force an update to reflect changed information. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Debarshi wrote: As a technical writer, I need to create User's Guides for business applications where I guie the users through the steps to perform different tasks. Some of the instructions that I write are common to all the tasks, for instance I need to use the instruction "Click [Save]. The details are saved." for many of the tasks. I need to know if there's any way to write the instruction once and reuse the text/instruction elsewhere in the document. If I make changes in the instruction once, it should get updated everywhere else in the document. I am looking for something beyond the 'Insert AutoText' option or the copy-paste facility. |
#4
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How do I reuse text in Word?
Use an AutoText field instead of inserting the AutoText. Note, you'll still
have to update the fields. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! My criminal defense site: http://addbalance.com --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Debarshi" wrote in message ... As a technical writer, I need to create User's Guides for business applications where I guie the users through the steps to perform different tasks. Some of the instructions that I write are common to all the tasks, for instance I need to use the instruction "Click [Save]. The details are saved." for many of the tasks. I need to know if there's any way to write the instruction once and reuse the text/instruction elsewhere in the document. If I make changes in the instruction once, it should get updated everywhere else in the document. I am looking for something beyond the 'Insert AutoText' option or the copy-paste facility. |
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