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#1
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I can't merge anymore....what happened???
I have Word 2000 and frequently use mail merge...importing info from a
database type program to make mailing labels. My hard drive was recently replaced & I re-loaded Word. But now when the merge is opened in Word I can view the fields names name address , etc. but I can no longer view, print or otherwise use the actual real data. There use to be an icon that had an ABC on it that I would hit and the data would then appear....but this icon is nowhere to be found. In fact, when I go to "view - toolbars", the mailmerge toolbar is not even listed. I can't figure out where the darn thing went. I tried re-installing Word & it made no difference. Any ideas? Thanks in advance for your help! |
#2
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Additional Info for the above problem: The ABC function I was talking
about is called "field values". Merge is not listed under view toolbars but I can find it under customize toolbars..including the ABC function. But if I drag any of the merge menu to the toolbar they remain inactive. "JillKB" wrote: I have Word 2000 and frequently use mail merge...importing info from a database type program to make mailing labels. My hard drive was recently replaced & I re-loaded Word. But now when the merge is opened in Word I can view the fields names name address , etc. but I can no longer view, print or otherwise use the actual real data. There use to be an icon that had an ABC on it that I would hit and the data would then appear....but this icon is nowhere to be found. In fact, when I go to "view - toolbars", the mailmerge toolbar is not even listed. I can't figure out where the darn thing went. I tried re-installing Word & it made no difference. Any ideas? Thanks in advance for your help! |
#3
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The chances are that your data source can no longer be found. This is
strange because normally, when Word opens a mailmerge document and cannot find the data source, a dialog box pops up telling you. If you have been seeing those dialog boxes you may have been unwittingly changing your mail merge documents back into "Normal Word Documents" - in that case, what you should do is try to ensure all the relevant data sources are in thesame folders as before, before opening any more mail merge main documents. However, in Word 2000, when Word thinks the document is a mail merge main document, it pops up the Mailmerge toolbar automatically. So I think you will have to go through the process of setting the document up as a mail merge document again. In this case, try using the Tools|Mailmerge option to open the MailMergeHelper and a. see what type of document Word thinks yours is - is it a "Normal Word Document", a "Letter" merge document, or what? If it is a Normal Word document, reselect the type of merge you need. b. re-attach the data source (in theory, you might be using a header source as well) c. If you press Alt-F9, the field names name, address etc. should show up as { MERGEFIELD name }, { MERGEFIELD address } etc. If they don't, things are even worse than I'm assuming and you will need to re-insert the necessary field codes in your document. Peter Jamieson "JillKB" wrote in message ... I have Word 2000 and frequently use mail merge...importing info from a database type program to make mailing labels. My hard drive was recently replaced & I re-loaded Word. But now when the merge is opened in Word I can view the fields names name address , etc. but I can no longer view, print or otherwise use the actual real data. There use to be an icon that had an ABC on it that I would hit and the data would then appear....but this icon is nowhere to be found. In fact, when I go to "view - toolbars", the mailmerge toolbar is not even listed. I can't figure out where the darn thing went. I tried re-installing Word & it made no difference. Any ideas? Thanks in advance for your help! |
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