Home |
Search |
Today's Posts |
#1
|
|||
|
|||
Envelopes - won't grab address from document
Word 2003, Win XP Pro
If I separate the lines in an address with carriage returns, then highlight the address and click on the envelope button, it displays only the first line of the address. If I use manual line breaks instead, everything is hunky-dory. Any idea why? Any idea how I can get Word to recognize the WHOLE address? Thanks |
#2
|
|||
|
|||
The address *should be* a single paragraph.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Duke Carey" wrote in message ... Word 2003, Win XP Pro If I separate the lines in an address with carriage returns, then highlight the address and click on the envelope button, it displays only the first line of the address. If I use manual line breaks instead, everything is hunky-dory. Any idea why? Any idea how I can get Word to recognize the WHOLE address? Thanks |
#3
|
|||
|
|||
Not sure your exact problem, but you might want to check out this
article, as it may make the process easier and more stable: Instant Envelopes Using the MACROBUTTON Field and VBA http://pubs.logicalexpressions.com/P...icle.asp?ID=78 Good luck! Dian D. Chapman, Technical Consultant Microsoft MVP, MOS Certified Editor/TechTrax Ezine Free Tutorials: http://www.mousetrax.com/techtrax Free Word eBook: www.mousetrax.com/books.html Optimize your business docs: www.mousetrax.com/consulting Learn VBA the easy way: www.mousetrax.com/techcourses.html On Thu, 27 Jan 2005 16:53:01 -0800, "?B?RHVrZSBDYXJleQ==?=" wrote: Word 2003, Win XP Pro If I separate the lines in an address with carriage returns, then highlight the address and click on the envelope button, it displays only the first line of the address. If I use manual line breaks instead, everything is hunky-dory. Any idea why? Any idea how I can get Word to recognize the WHOLE address? Thanks |
#4
|
|||
|
|||
Thanks for the reply, Suzanne.
I wasn't aware that it should be a single paragraph. I frequently open Word simply to slap an address on an envelope, and the habit of hitting Enter at the end of each line (rather than Shift-Enter) is a hard one to break. Plus, I *swear* that Word accommodated carriage returns when this feature was first added years & years ago. Unfortunately, my memory has been proven wrong on at least one occasion Duke "Suzanne S. Barnhill" wrote: The address *should be* a single paragraph. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Duke Carey" wrote in message ... Word 2003, Win XP Pro If I separate the lines in an address with carriage returns, then highlight the address and click on the envelope button, it displays only the first line of the address. If I use manual line breaks instead, everything is hunky-dory. Any idea why? Any idea how I can get Word to recognize the WHOLE address? Thanks |
#5
|
|||
|
|||
I don't doubt that Word once accommodated this formatting; it may still, for
all I know. It may make a difference if the paragraphs are formatted in an Address style. But speaking from the standpoint of a letter template, the Inside Address is ideally a single paragraph in a dedicated style; this allows you to define Space Before/After applied to the entire address block and also to set your Salutation (or Reference) style as the following style. For more on this, see http://home.earthlink.net/~wordfaqs/Letterhead.htm In your case, however, if you "open Word simply to slap an address on an envelope," then it seems to me it would be just as efficient to type the address directly into the Tools | Letters and Mailings | Envelopes and Labels dialog as to type it into a blank document and hope that Word will pick it up when you go to the Envelopes dialog. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Duke Carey" wrote in message ... Thanks for the reply, Suzanne. I wasn't aware that it should be a single paragraph. I frequently open Word simply to slap an address on an envelope, and the habit of hitting Enter at the end of each line (rather than Shift-Enter) is a hard one to break. Plus, I *swear* that Word accommodated carriage returns when this feature was first added years & years ago. Unfortunately, my memory has been proven wrong on at least one occasion Duke "Suzanne S. Barnhill" wrote: The address *should be* a single paragraph. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Duke Carey" wrote in message ... Word 2003, Win XP Pro If I separate the lines in an address with carriage returns, then highlight the address and click on the envelope button, it displays only the first line of the address. If I use manual line breaks instead, everything is hunky-dory. Any idea why? Any idea how I can get Word to recognize the WHOLE address? Thanks |
#6
|
|||
|
|||
Suzanne -
Dian's response had a link that leads to an article about Word's Letter Wizard. If you use it, it will place the recipient's address in the document for you - with PARAGRAPH marks terminating each line. The envelope button works fine with this address. The big/only difference in my case is that the Normal style has a 6 pt space after each paragraph while the wizard has no space before or after each paragraph. Unfortunately, it looks as though I'll have to learn the habit of using line breaks or change the style of the para before using the envelope wizard "Suzanne S. Barnhill" wrote: The address *should be* a single paragraph. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Duke Carey" wrote in message ... Word 2003, Win XP Pro If I separate the lines in an address with carriage returns, then highlight the address and click on the envelope button, it displays only the first line of the address. If I use manual line breaks instead, everything is hunky-dory. Any idea why? Any idea how I can get Word to recognize the WHOLE address? Thanks |
#7
|
|||
|
|||
Really? It works fine here with addresses made of multiple paragraphs
formatted either with the normal paragraph style or the inside address style and maybe others also. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Suzanne S. Barnhill wrote: The address *should be* a single paragraph. "Duke Carey" wrote in message ... Word 2003, Win XP Pro If I separate the lines in an address with carriage returns, then highlight the address and click on the envelope button, it displays only the first line of the address. If I use manual line breaks instead, everything is hunky-dory. Any idea why? Any idea how I can get Word to recognize the WHOLE address? Thanks |
#8
|
|||
|
|||
In my letterhead templates I use a first address line style with space
before followed by address lines with no space before. The envelope wizard pulls the address for me most of the time. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Suzanne S. Barnhill" wrote in message ... I don't doubt that Word once accommodated this formatting; it may still, for all I know. It may make a difference if the paragraphs are formatted in an Address style. But speaking from the standpoint of a letter template, the Inside Address is ideally a single paragraph in a dedicated style; this allows you to define Space Before/After applied to the entire address block and also to set your Salutation (or Reference) style as the following style. For more on this, see http://home.earthlink.net/~wordfaqs/Letterhead.htm In your case, however, if you "open Word simply to slap an address on an envelope," then it seems to me it would be just as efficient to type the address directly into the Tools | Letters and Mailings | Envelopes and Labels dialog as to type it into a blank document and hope that Word will pick it up when you go to the Envelopes dialog. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Duke Carey" wrote in message ... Thanks for the reply, Suzanne. I wasn't aware that it should be a single paragraph. I frequently open Word simply to slap an address on an envelope, and the habit of hitting Enter at the end of each line (rather than Shift-Enter) is a hard one to break. Plus, I *swear* that Word accommodated carriage returns when this feature was first added years & years ago. Unfortunately, my memory has been proven wrong on at least one occasion Duke "Suzanne S. Barnhill" wrote: The address *should be* a single paragraph. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Duke Carey" wrote in message ... Word 2003, Win XP Pro If I separate the lines in an address with carriage returns, then highlight the address and click on the envelope button, it displays only the first line of the address. If I use manual line breaks instead, everything is hunky-dory. Any idea why? Any idea how I can get Word to recognize the WHOLE address? Thanks |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
when I open a new document Word 2000 my email address gets inserte | Microsoft Word Help | |||
How do see the delivery address in MS word envelopes | Microsoft Word Help | |||
How can I print multiple envelopes with the same address w/o typi. | Microsoft Word Help | |||
How can I print multiple envelopes with the same address w/o typi. | Microsoft Word Help | |||
How do I use address book when printing envelopes? | Microsoft Word Help |