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#1
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Creating a Letterhead Template
I already have a nice template for creating letters in Word 2002/2003 and
printing them on our firm's pre-printed letterhead. I would like to figure out if there is a way to get that pre-printed letterhead or an image of it into a Word template. I heard it was possible by scanning the printed letterhead so I tried it. The printed letterhead includes stuff at the top (about 1" high: the name of the firm), halfway or more down the left margin (say 1.5" wide: names of the suits) and stuff at the bottom resembling a footer (about 1.5" high: office addresses) I have read through the detailed papers by the ever-helpful Ms. Barnhill and others but I can't figure out how to do this. I scanned the pre-printed letterhead in to a tif file, and using Paint broke it up into the 3 parts I described (top, side, bottom). But after a lot of text boxes, headers, tables, inserting pictures, files, objects and heaven knows what else, I have gotten nowhere. Tried "background," too, but the images is vastly oversize! (I asked our stationery supplier for a graphic, although I am not sure what I would actually do with it.) BTW, a year or two ago somebody tried to actually recreate the letterhead in Word at the keyboard but the result was pretty ugly (for starters, the fonts and graphics are hard to recreate in Word). Any suggestions? |
#2
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Creating a Letterhead Template
Hi Joe,
You will get the smallest file if you can recreate the text parts of your letterhead and just insert the graphics. For the graphics, you will get the best results if you have your graphics created and sized correctly before they are inserted into Word. Resizing or cropping graphic images in Word will greatly increase your file sizes and Word is not as good at editing graphics as are real graphics programs. Graphics or text boxes must be formatted as floating (not in line with text) and I usually put them behind text, except for those along the side if I want them to fake different margins for the first page. Those are also floating, but set to wrap text. Note, these elements are put in the headers and footers, not in the body of the document, even if running along-side. You change this in textboxes or graphics by right-clicking on the thing you are trying to change, selecting Format [Textbox] and then the Layout tab. Note, when setting things up with floating images, you probably want to turn on display of object anchors. These help you figure out where in the file your graphic is "anchored" (as opposed to where on the page it is displayed). Text may simply be typed in a header or footer and formatted horizontally using tabs. If this isn't sufficient, use tables. Take a look at: How to set up letterhead or some other document where you want one header on the first page and a different header on other pages. http://www.addbalance.com/word/headersfooters.htm This gives step-by-step instructions. While I think Suzanne's page is better than mine, different people say things in different ways and sometimes the way I say something may click with your though processes. (It also has the following links) Some other pages to look at: Letterhead Textboxes and Styles tutorial http://addbalance.com/word/download....StylesTutorial Template Basics http://www.addbalance.com/usersguide/templates.htm How to Create a Template - Part 2 - essential reading http://www.mvps.org/word/FAQs/Custom...platePart2.htm Finally, once you go to all this work and set up your template, you will probably start producing templates based on it for routine form letters. What happens when you change your letterhead? You will want these subsidiary templates to also change. This isn't automatic, but you can build it in rather easily at the early stages. Once you have the letterhead that you want, write back if this is of interest to you. There are a couple of ways to do this. Hope this helps, -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Joe McGuire" wrote in message ... I already have a nice template for creating letters in Word 2002/2003 and printing them on our firm's pre-printed letterhead. I would like to figure out if there is a way to get that pre-printed letterhead or an image of it into a Word template. I heard it was possible by scanning the printed letterhead so I tried it. The printed letterhead includes stuff at the top (about 1" high: the name of the firm), halfway or more down the left margin (say 1.5" wide: names of the suits) and stuff at the bottom resembling a footer (about 1.5" high: office addresses) I have read through the detailed papers by the ever-helpful Ms. Barnhill and others but I can't figure out how to do this. I scanned the pre-printed letterhead in to a tif file, and using Paint broke it up into the 3 parts I described (top, side, bottom). But after a lot of text boxes, headers, tables, inserting pictures, files, objects and heaven knows what else, I have gotten nowhere. Tried "background," too, but the images is vastly oversize! (I asked our stationery supplier for a graphic, although I am not sure what I would actually do with it.) BTW, a year or two ago somebody tried to actually recreate the letterhead in Word at the keyboard but the result was pretty ugly (for starters, the fonts and graphics are hard to recreate in Word). Any suggestions? |
#3
Posted to microsoft.public.word.docmanagement
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Creating a Letterhead Template
You've made a good start. You need to put the top part in First Page Header
(inline) and the bottom part in the First Page Footer (inline). The part that goes at the side should be anchored to the First Page Header and given Square wrapping. As detailed in http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm, leave your top and bottom margins at 1" or 1.5" (whatever you normally use); just add some Space After to the header paragraph and Space Before to the footer paragraph (as needed) to create the needed space between them and the first page of your letter; the remaining pages (which will have the continuation Header and Footer) will have the normal margins. Another issue that can come up is the header/footer margin and side margins. I'm guessing that the graphic you're using goes all the way to the edge of the page (I saw such an example recently, so it's fresh in my mind's eye). There are three ways to handle this: 1. You can set header and footer margins to 0" so that the graphics will extend to the top and bottom of the page. You then add negative indents (left and right) to the header and footer paragraphs in order to allow the sides of the graphic to extend to the side margins. If you choose this route, you should probably define separate First Page Header and First Page Footer styles (with the required negative indents), and you'll need to add Space Before to the Header style and Space After to the Footer style to place them correctly. 2. You can wrap the header and footer graphics. If they're just anchored to the First Page Header/Footer paragraphs, they can be anywhere, without regard to the margins. This is not a terrible solution, but it's a little less stable, and you'll still need to add Space After/Before to those paragraphs, which may be hiding behind the graphics (possibly not if you use Square wrapping). 3. You can trim the graphics. This is much the best approach. Assuming that margins are built into the letterhead design, trim off the white space around the top and sides until it will fit within reasonable margins (at least the header margin; you can still use negative indents if necessary). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Joe McGuire" wrote in message ... I already have a nice template for creating letters in Word 2002/2003 and printing them on our firm's pre-printed letterhead. I would like to figure out if there is a way to get that pre-printed letterhead or an image of it into a Word template. I heard it was possible by scanning the printed letterhead so I tried it. The printed letterhead includes stuff at the top (about 1" high: the name of the firm), halfway or more down the left margin (say 1.5" wide: names of the suits) and stuff at the bottom resembling a footer (about 1.5" high: office addresses) I have read through the detailed papers by the ever-helpful Ms. Barnhill and others but I can't figure out how to do this. I scanned the pre-printed letterhead in to a tif file, and using Paint broke it up into the 3 parts I described (top, side, bottom). But after a lot of text boxes, headers, tables, inserting pictures, files, objects and heaven knows what else, I have gotten nowhere. Tried "background," too, but the images is vastly oversize! (I asked our stationery supplier for a graphic, although I am not sure what I would actually do with it.) BTW, a year or two ago somebody tried to actually recreate the letterhead in Word at the keyboard but the result was pretty ugly (for starters, the fonts and graphics are hard to recreate in Word). Any suggestions? |
#4
Posted to microsoft.public.word.docmanagement
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Creating a Letterhead Template
I appreciate your help and Mr. Kenyon's. After floundering around for a
while I finally got the first element of the letterhead--the firm name with a minor graphic--into the header. Now it shows up in almost the same way as on the printed letterhead. YES! YES! I knew I could do this!!! Almost, of course, being the operative word. I can see this is going to be a LOT of work. There seems to be a faint green vertical line in about the middle of the firm name--and it shows up in print. Also the "letterhead printing is a little "fuzzy" and one of the names in the firm (mine, of course) is sort of grayed-out, perhaps trying to tell me something. But worst, the entire image is actually listing slightly to starboard, which probably means I ought to start over with the scanning to get a better image. Meanwhile, I note that even with this modification, this template is only 70kb compared with 37kb in my original letter tmeplate (for composing letters and printing them on the firm letterhead paper. I will try to provide progress reports. "Suzanne S. Barnhill" wrote in message ... You've made a good start. You need to put the top part in First Page Header (inline) and the bottom part in the First Page Footer (inline). The part that goes at the side should be anchored to the First Page Header and given Square wrapping. As detailed in http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm, leave your top and bottom margins at 1" or 1.5" (whatever you normally use); just add some Space After to the header paragraph and Space Before to the footer paragraph (as needed) to create the needed space between them and the first page of your letter; the remaining pages (which will have the continuation Header and Footer) will have the normal margins. Another issue that can come up is the header/footer margin and side margins. I'm guessing that the graphic you're using goes all the way to the edge of the page (I saw such an example recently, so it's fresh in my mind's eye). There are three ways to handle this: 1. You can set header and footer margins to 0" so that the graphics will extend to the top and bottom of the page. You then add negative indents (left and right) to the header and footer paragraphs in order to allow the sides of the graphic to extend to the side margins. If you choose this route, you should probably define separate First Page Header and First Page Footer styles (with the required negative indents), and you'll need to add Space Before to the Header style and Space After to the Footer style to place them correctly. 2. You can wrap the header and footer graphics. If they're just anchored to the First Page Header/Footer paragraphs, they can be anywhere, without regard to the margins. This is not a terrible solution, but it's a little less stable, and you'll still need to add Space After/Before to those paragraphs, which may be hiding behind the graphics (possibly not if you use Square wrapping). 3. You can trim the graphics. This is much the best approach. Assuming that margins are built into the letterhead design, trim off the white space around the top and sides until it will fit within reasonable margins (at least the header margin; you can still use negative indents if necessary). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Joe McGuire" wrote in message ... I already have a nice template for creating letters in Word 2002/2003 and printing them on our firm's pre-printed letterhead. I would like to figure out if there is a way to get that pre-printed letterhead or an image of it into a Word template. I heard it was possible by scanning the printed letterhead so I tried it. The printed letterhead includes stuff at the top (about 1" high: the name of the firm), halfway or more down the left margin (say 1.5" wide: names of the suits) and stuff at the bottom resembling a footer (about 1.5" high: office addresses) I have read through the detailed papers by the ever-helpful Ms. Barnhill and others but I can't figure out how to do this. I scanned the pre-printed letterhead in to a tif file, and using Paint broke it up into the 3 parts I described (top, side, bottom). But after a lot of text boxes, headers, tables, inserting pictures, files, objects and heaven knows what else, I have gotten nowhere. Tried "background," too, but the images is vastly oversize! (I asked our stationery supplier for a graphic, although I am not sure what I would actually do with it.) BTW, a year or two ago somebody tried to actually recreate the letterhead in Word at the keyboard but the result was pretty ugly (for starters, the fonts and graphics are hard to recreate in Word). Any suggestions? |
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